UNKNOWN

ADAPTED_NOW

HOUR

We are looking for an Administrative Assistant / Paralegal who can become an integral part of the office, supporting attorneys, assisting clients, managing documents and deadlines, and helping keep daily operations organized and efficient. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
Ready to find a good job? Create your profile today at Jobot.com 🤖

Jobot

Administrative Assistant

This position is performed primarily on-site and requires regular movement throughout the hotel, banquet facilities, meeting rooms, guest areas, kitchens, storage areas, and outdoor event spaces as business needs require. Coordinates with clients to gather event requirements and ensure details are accurately documented in contracts, banquet event orders (BEOs), rooming lists, and other sales and catering records.

O'Reilly Hospitality Management LLC

Hotel Sales & Catering Coordinator

J-Vers Cloud

FEED

The successful candidate will play a key role in ensuring the smooth coordination of personnel, accommodation, travel, documentation, and general office administration activities in a dynamic project environment. Preparing and administering employee documentation, including contracts, warning letters, resignation letters, and termination documentation.

Metlen Energy & Metals PLC

Administrative Coordinator

linkup_via_bold

Position Number 4M1019 Department VP Administration Division Administration Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary Starting $25.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open. The Administration and Finance Division is committed to provide support services for Montana State University through leadership, management and stewardship of fiscal, human and physical resources to advance MSU's capacity to support excellence in teaching, learning, and outreach, with a focus on quality, access, and innovation.

Montana State University

Position Number 4M1090 Department Library Division Library Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $25.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open. Support library marketing and communications by working with the Communications Committee, ensure material reviews and feedbacks are communicated in a timely manner, attend University Communications meetings to ensure compliance with university processes, work with printing vendors to order and collect marketing materials.

Library Administrative Coordinator

FULL_TIME

Associate or bachelor’s degree in business, administration, or similar field, preferred; and a minimum of three (3) years of experience in administrative support, project coordination, or member services, or an equivalent combination of education and experience. Associate or bachelor’s degree in business, administration, or similar field, preferred; and a minimum of three (3) years of experience in administrative support, project coordination, or member services, or an equivalent combination of education and expe.

Westaff

appcast_organic

The Leasing & Administrative Coordinator is responsible for all leasing activities including recruiting future residents, maintaining the occupancy waiting list, and processing the leasing documentation and software system maintenance. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

Volunteers of America Northern Rockies

LEASING ADMINISTRATIVE COORDINATOR

This assignment will also provide back-up and assistance to other Field Clerks and serve as liaison between the organizations, work units, and management support staff, keeping updated on issues, priorities, and sensitivities affecting work of the organization through consistent communication with the District Managers, frequent interaction with other managers, and outside contacts. This Administrative Services Assistant assignment (organizationally known as a Technical Training Clerk) will provide administrative and confidential assistance to the Technical Training Manager, Supervisory Apprentice Program Coordinator, and Supervisory Technical Training Program Coordinator in Transmission Field Technical Training (TFBT).

Actalent Inc

Administrative Services Assistant

Department's Website: Summary of Job Duties: The Financial Aid Administrative Specialist III is responsible for providing comprehensive financial aid counseling and administrative support to students and parents. This position ensures accurate processing, awarding, and maintenance of financial aid records in compliance with federal, state, and institutional regulations, with a strong emphasis on daily operations within the Workday Student system.

University Of Arkansas System

FInancial AId Administrative Specialist III

Support Regional Principal in relationship-building activities by proactively in providing regular and meaningful external partner experiences and care/service-oriented opportunities such as project tours, architect visits, client lunches, industry events, and gifts. We're hiring a Operations Coordinator/Executive Assistant to provide regional-focused support designed to improve operational administrative coordination, strengthen communication and organization across the region, and create bandwidth capacity for the Regional Principal.

Dowbuilt

Operations Coordinator/Executive Assistant

Our goal is to continue to bring people together around the joys of food and to inspire well-being and that starts with people like you bringing your unique self to our company and making it one person stronger and better! A Day in the Life: As an Administrative Coordinator, you'll play a central role in supporting store operations through effective coordination of hiring, onboarding, payroll, and compliance activities.

Albertsons Company Inc.

Coordinator Personnel/Bookkeeper

ea_via_bold

This position will be guided by: · Position Description; · Admissions policies and procedures; · Blackfeet Community College Employee Policies and Procedures; · BFCC Catalog; · Applicable departmental and institutional procedures; · Applicable student privacy and confidentiality requirements; · Strategic Enrollment Management goals and initiatives; · American Indian College Fund terms and conditions, applicable grant guidelines, approved project plans, and budgets; and. Rooted in cultural responsiveness and holistic student support, the Enrollment Coordinator works collaboratively across departments to identify and reduce barriers to enrollment, promote student persistence, and enhance first-year completion.

Blackfeet Community College

Enrollment Coordinator

Talent Acquisition

Process deposits for retirees and COBRA participants health benefit premium payments; stop-loss checks; pharmacy benefit manager rebates; jury duty funds, Montana State Fund wage loss checks (when applicable), Class Action lawsuit checks, etc. Works with the Benefits Manager to monitor and administer all leaves within FMLA regulations and HIPPA guidelines, including medical, FMLA, paid parental leaves, worker's compensation leaves, military leaves, jury duty, leave without pay, etc.

Gallatin County

Benefits Coordinator

Has contact with College personnel, students, Board of Trustees, Blackfeet Tribal departments and programs, employers, community organizations, vendors, and other related entities and persons necessary to conduct the day-to-day business operations of the BNACTEP program. The position coordinates day-to-day office functions; assists with program activities, purchasing, records, payments, data collection, and grant documentation; and provides support for student career-readiness, internship, apprenticeship, and employment activities.

BNACTEP Administrative Assistant

The firm has over 150 lawyers practicing in the areas of commercial litigation, insurance defense litigation, energy, mining and energy law, commercial transactions, banking and finance, creditors rights, real estate transactions and development, tax and estate planning, intellectual property matters, estate administration, employment law, governmental relations and lobbying. POSITION SUMMARY: The Legal Administrative Assistant – Floater provides interim coverage and support to Legal Administrative Assistants and attorneys in various practice areas by covering for absences and assisting with overflow work.

Crowley Fleck PLLP

Legal Administrative Assistant - Floater

The purpose of this program is to provide Veterans with access to all VA benefits they have earned; assist unemployed Veterans in becoming self-sufficient by transitioning them into the workforce; support homeless Veterans or at-risk for homelessness in attaining and maintaining housing; provide mental health and suicide prevention support; and provide case management to assist Veterans in overall quality of life needs. This is a non-supervisory position that provides administrative and operational HR support, including recruitment coordination, onboarding administration, personnel recordkeeping, compliance tracking, document control, and HR-related administrative processes.

Great Plains Veterans Services Center

Human Resources Coordinator

Hireclick

Executive Administrative AssistantA locally owned and operated financial services firm in Kalispell, Montana, is looking for an Executive Administrative Assistant. The ideal candidate will also assist with maintaining written systems of all activities for Wealth Advisor, creating and editing marketing materials and monthly portfolio reviews.

LC Staffing

Executive Administrative Assistant

Fairview Health Services

Experience with administrative support programs such as cyber security Liaison (CL), Government Travel Card (GTC) program, Defense Travel Systems (DTS) administrator, drug demand program, Automated Data Processing Equipment (APDE) accounts, security program, supply program, civilian time card program, and unit recognition program; AND experience assisting/supporting on military and civilian personnel issues and manpower resource requirements. ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date.

YEAR

United States Air Force

UNIT PROGRAM COORDINATOR

Consumer Direct Care Network specializes in home and community-based services that assist older adults and individuals of all ages with disabilities and impairments to continue to live their lives independently in their own homes and communities. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

Consumer Direct Care Network

WA CGE Coordinator l

This role entails offering reception services, aiding customers, conducting data entry tasks, managing incoming and outgoing correspondence, compiling monthly reports, organizing filing systems, operating office machinery and computers. Additionally, the position involves managing various accounting responsibilities, including conducting research pertaining to solid waste fee assessments, general bookkeeping, monthly billing, deposits, etc.

Administrative Coordinator Jobs in Montana

Administrative Assistant Jobot

Hotel Sales & Catering Coordinator O'Reilly Hospitality Management LLC

Administrative Coordinator Metlen Energy & Metals PLC

Administrative Coordinator Montana State University

Library Administrative Coordinator Montana State University

Administrative Coordinator Westaff

LEASING ADMINISTRATIVE COORDINATOR Volunteers of America Northern Rockies

Administrative Services Assistant Actalent Inc

FInancial AId Administrative Specialist III University Of Arkansas System

Operations Coordinator/Executive Assistant Dowbuilt

Coordinator Personnel/Bookkeeper Albertsons Company Inc.

Enrollment Coordinator Blackfeet Community College

Benefits Coordinator Gallatin County

BNACTEP Administrative Assistant Blackfeet Community College

Legal Administrative Assistant - Floater Crowley Fleck PLLP

Human Resources Coordinator Great Plains Veterans Services Center

Executive Administrative Assistant LC Staffing

UNIT PROGRAM COORDINATOR United States Air Force

WA CGE Coordinator l Consumer Direct Care Network

Solid Waste Executive Administrative Assistant Lake County

Similar Job Searches

Stand out to leading employers.