Looking for your next office job and make an impact every day! Westaff is looking for an Administrative Coordinator for a local non-profit in Helena, MT!

Term: Temporary, 3+ months

Schedule: Full Time

Shift: Monday-Friday, 8am - 5pm

Pay: $25/hour

What You Will Do:

Front Desk & Office Operations

• Greet and assist visitors, clients, and staff in person, by phone, and by email; manage incoming and outgoing mail, deliveries, and general office communications.
• Maintain the master calendar and other systems to ensure coverage, visibility, and logistics support; schedule appointments, company vehicles, and meetings.
• Organize and oversee use of storage areas and maintain inventory of office, kitchen, and meeting room supplies; order supplies as needed.
• Coordinate building maintenance requests, cleaning and landlord contacts, keys and badges, parking, and vendor relationships (i.e. coffee, copier lease, shredding).
• Support onboarding and offboarding activities, including office/desk setups, keys, supplies, and nameplates for new hires, and collecting them when people leave.
• Process invoices, code expenses, and track against budget as directed.

Administrative Support

• Prepare, proofread, edit, and assist with documents, correspondence, reports, data requests, and presentation materials.
• Create surveys, compile survey data, and distribute results to appropriate individuals.
• Attend meetings, take notes, and organize follow-up as needed.
• Organize assigned projects, meet deadlines, and provide tracking, status updates, and effective administrative support.
• Organize and oversee use of storage areas and maintain inventory of office, kitchen and meeting room supplies; purchase and order supplies as needed.

Qualifications

• Associate or bachelor’s degree in business, administration, or similar field, preferred; and a minimum of three (3) years of experience in administrative support, project coordination, or member services, or an equivalent combination of education and experience.
• Experience in a membership association and/or healthcare environment preferred.
• Valid Driver’s License.
• High level of customer service.
• Excellent written and oral communication skills.
• Strong organizational skills with ability to manage multiple projects and deadlines.
• Ability to maintain confidentiality at all times.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with meeting and/or registration platforms, association management systems and/or CRMs; ability to learn and use new platforms and systems quickly.
• Ability to work both independently and as part of a team.
• Strong critical-thinking skills.
• Ability to operate standard office equipment.
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*Successful applicant(s) will be subject to a background check.

What You Will Gain:

• Opportunity to work with a non-profit!
• Weekly pay!
• FREE online skills training available!

Military and veterans encouraged to apply!

This position won't be open forever — apply to today!

Associate or bachelor’s degree in business, administration, or similar field, preferred; and a minimum of three (3) years of experience in administrative support, project coordination, or member services, or an equivalent combination of education and expe