Benefits Coordinator
Salary
$26.85 - $30.85 Hourly
Location
Gallatin County Courthouse- 311 W. Main St, Bozeman, MT
Job Type
Full-Time
Job Number
00900
Department
Human Resources
Opening Date
10/27/2026
POSITION OVERVIEW
The Benefits Coordinator assists the Benefits Manager in providing county-wide, centralized support for benefits administration and employee leave management. This position works to ensure timely and accurate execution of all benefits processes and employee leave activities as directed by the Benefits Manager. As a contact point for benefits and leaves, the Benefits Coordinator provides customer service for county employees.
This position will also be responsible for assigned professional, technical, and administrative functions and tasks supporting Human Resources Department operations. The Benefits Coordinator will become a technical assistant for county employees and retirees and will provide administrative support for various HR departmental functions and events. The position reports to the Benefits Manager.
I. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Assist in preparations and conducting New Employee Orientation process.
- Works with the Benefits Manager to monitor and administer all leaves within FMLA regulations and HIPPA guidelines, including medical, FMLA, paid parental leaves, worker's compensation leaves, military leaves, jury duty, leave without pay, etc.
- As directed, process, communicate and provide appropriate paperwork to the employees in a timely manner. Reviews for compliance and coordinates leave activity with Payroll.
- May be assigned administrative tasks involving Modified Work Program implementation and monitoring.
- Works with the Benefits Manager to manage worker compensation cases. Communicates and provides appropriate documentation to the workers compensation carrier, employee and the department until the case is closed. May help to process First Report injuries on-line, including initial documentation.
- Assist with employee inquiries concerning all benefits, i.e., health, pharmacy, dental and vision benefits, optional supplemental coverage, group life insurance, group long term disability, employee assistance program, retirement benefits, etc.
- Provide guidance to employees and retirees with coordination with MPERA as needed. Assist with tasks associated with retirement processes and final letters.
- Process deposits for retirees and COBRA participants health benefit premium payments; stop-loss checks; pharmacy benefit manager rebates; jury duty funds, Montana State Fund wage loss checks (when applicable), Class Action lawsuit checks, etc.
- Work to maintain Employee Navigator on-line health benefits system enrollments. Includes setting up all new employees, class status, ACA eligibility, Open Enrollment, approving life qualifying events, manage employee benefits and making edits as needed, etc.
- Assist with yearly Open Enrollment sending employees and relevant retirees Open Enrollment materials, mandatory notices and documents in a timely and compliant manner.
- Coordinates the Annual Health Screen with the PMR Clinic, including sending all of the Health Screen information to all employees.
- Works with the Gallatin County E-Verify system and provides back-up for verifying I-9's.
- Bi-weekly review with payroll for Employee Navigator benefits elections/change deduction report.
- Maintains compliance with federal and state regulations, and County policies in all tasks.
II. ADMINISTRATIVE SUPPORT
- May provide back-up and support for assigned administrative duties and functions in the HR office.
III. OTHER DUTIES ASSIGNED
Performs other duties as assigned by supervisor. This includes special projects, participating in training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.
QUALIFICATIONS
Knowledge of:
- Human Resources basic principles and processes
- Office operations, administrative practices, reporting, and data analysis methods
- Standard office software, equipment, and HRIS and/or employee benefits systems
- Basic policy development and documentation practices, including SOP and policy manual
- Basic understanding of Federal and State employment laws
Skill in:
- Accurate data entry, records management, and file maintenance.
- Providing excellent customer service to employees, retirees, and the public.
- Working with sensitive and confidential information
- Communicating effectively both verbally and in writing with diverse audiences.
Ability to:
- Manage multiple priorities, respond to changing needs, and maintain flexibility.
- Exercise courtesy, tact, and professionalism with staff, elected officials, and the public.
- Work independently, follow direction, and collaborate effectively as part of high a functioning team.
- Maintain confidentiality and appropriately handle sensitive and confidential information.
- Always represent the Human Resource Department and Gallatin County professionally
- Support the development and implementation of policies, procedures, and guidelines to ensure consistency and compliance
EDUCATION & EXPERIENCE
- One (1) year of post-secondary coursework or training in human resources, business, office administration, or a related field; and/or
- Two (2) years of progressively responsible customer service, administrative, or office support experience.
Desired Education and Experience:
- Experience in a human resource setting.
- An understanding of FMLA and HIPPA
- Associate or Bachelor's Degree in Human Resource Management, or related field.
SUPPLEMENTAL INFORMATION
Work is primarily performed in a normal office environment, involving physical demands associated with working on a computer, communicating over the phone and in person, and some light lifting.
As a condition of hire, the final candidate will be required to successfully pass a background screening.
For application consideration, the following documents are required to be submitted when you apply online:
- Cover Letter
- Resume
- Three (3) work references
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, color, religion, creed, political ideas, sex, sexual orientation, gender identity, age, marital status, national origin, or physical or mental disability.
HEALTH BENEFITS:
- Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees
- Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)
- Dependent health benefits premium is offered at very low costs
- Coverage is effective the 1st of the month following 30 days of employment
- Talkspace: In-Network behavioral health support through virtual counseling & psychiatry
- Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents)
- FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits.
FLEXIBLE SPENDING ACCOUNTS: Optional pre-tax, out-of-pocket medical expenses & day care expenses
COUNTY PAID LIFE INSURANCE: $50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)
COUNTY PAID LONG TERM DISABLITY INSURANCE: Eligible employees only, benefit duration shortens once a specific age is reached
RETIREMENT:
- County employees are covered by the Public Employee's Retirement System (PERS)
- County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS)
- An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide
PAID PARENTAL LEAVE:
- Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child
SICK AND VACATION LEAVE:
- Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)
- Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books.
HOLIDAYS:
- The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years.
- A Floating Holiday is available to eligible employees after six months.
HEALTH CLUB MEMBERSHIPS: Discounted rates are offered at participating clubs with payroll deduction.
EMPLOYEE ASSISTANCE PROGRAM:
- Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents.
WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:
- Limited 24/7 services anywhere in the world
- Will and limited legal service
TUITION ASSISTANCE:
- The County offers partial reimbursement of qualifying tuition expenses
BILINGUAL PAY:
- Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.
Employer Gallatin County
Address 311 W. Main
Room 303
Bozeman, Montana, 59715
Phone 406-582-3045
Website http://www.gallatin.mt.gov