Administrative Assistant Hyatt Vacations OwnershipAdministrative AssistantEscondido, CAAnswers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes (e.g., LEARN, PLEASED, Guest Response, LEAP, MYSTIQUE, ASGARD) to resolve issues and build trust.
NewLitigation Assistant JobotLitigation AssistantSan Diego, CA$60,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
NewBilingual Medical Assistant - Family Medicine (#10782294) - Ramona TrueCareBilingual Medical Assistant - Family Medicine (#10782294) - RamonaRamona, CA$25.30–$35.42 / hourJoin our mission-driven team as a Medical Assistant and help improve the health of our diverse community through clinical excellence and patient-centered service. Bonus: Associate’s degree in healthcare-related field, 1 year of MA experience, 6 months of EHR documentation experience, phlebotomy training.
NewHOA / CID Portfolio Manager JobotHOA / CID Portfolio ManagerSan Diego, CA$75,000–$90,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Financial Management: Collaborate with our robust in-house financial department to review monthly financial statements, assist boards with annual budget preparation, oversee reserve studies, and manage capital improvement projects.
NewMedical Assistant - SRS Primary Care - Rancho Bernardo - Full-Time - Day Shift SHARP HEALTHCAREMedical Assistant - SRS Primary Care - Rancho Bernardo - Full-Time - Day ShiftSan Diego, CA$35,000–$42,000 / yearSee Sharp HealthCare Terms & Conditions at https://www.sharp.com/patient-rights-privacy/terms-of-use.cfm and Privacy Policy at https://www.sharp.com/patient-rights-privacy/privacy-practices.cfm and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.
NewMedical Assistant - Podiatry - SRS Rancho Bernardo - Full-Time - Day Shift SHARP HEALTHCAREMedical Assistant - Podiatry - SRS Rancho Bernardo - Full-Time - Day ShiftSan Diego, CA$35,000–$42,000 / yearSee Sharp HealthCare Terms & Conditions at https://www.sharp.com/patient-rights-privacy/terms-of-use.cfm and Privacy Policy at https://www.sharp.com/patient-rights-privacy/privacy-practices.cfm and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.
Administrative Assistant Hyatt Hotels CorpAdministrative AssistantEscondido, CAAnswers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes (e.g., LEARN, PLEASED, Guest Response, LEAP, MYSTIQUE, ASGARD) to resolve issues and build trust.
Senior Legal Administrative Assistant City of San Diego Public Utilities DepartmentSenior Legal Administrative AssistantSan Diego, CA$91,624–$110,427.20 / yearSenior Legal Administrative Assistant positions supervise, direct and participate in the activities of subordinate legal administrative assistants engaged in providing the full range of legal administrative services to the Deputy City Attorneys; compose, transcribe and prepare legal documents, correspondence and reports; be knowledgeable and a resource to others regarding the Case Management System [Prolaw] used by the division; ensure the accuracy and completeness of documents ready for permanent storage; evaluate and revise work procedures to adhere with legal requirements and department policy; provide technical guidance, expertise and training to subordinates relating to office policies, legal formats, and legal filing procedures and requirements; review the work of subordinates for timeliness and conformance to legal requirements; coordinate and resolve workload problems; evaluate and rate the work performance of subordinates; maintain records; provide updates to the Office Manual(s), and coordinates changes with other seniors and the Principal Legal Administrative Assistant, and perform other duties as assigned. NOTE: City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
School Receptionist/Administrative Assistant to the Office of Admissions The Bishop's SchoolSchool Receptionist/Administrative Assistant to the Office of AdmissionsLa Jolla, CAPart timeAs the first point of contact for visitors to The Bishop’s School, the receptionist performs a key role in creating and maintaining a welcoming atmosphere and ensuring that all campus guests are checked-in according to School protocols then appropriately directed. Submit event requests in a timely manner to facilities and events teams; confirm event date, reserve campus spaces and facilities usage, initiate furniture and equipment set up, and other event elements.
Administrative Assistant III Family Health Centers of San Diego IncAdministrative Assistant IIISan Diego, CAServices include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive womens care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.
NewAdministrative Assistant II- Full Time Escondido Comprehensive Treatment CenterAdministrative Assistant II- Full TimeEscondido, California$25–$27 / hourFull timeFamiliarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Assistant II role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.
NewAdministrative Assistant RemxAdministrative AssistantSan Diego, CAWe're seeking a highly organized Administrative Assistant to support a VP of Product Marketing in the beauty/consumer products space. This role supports daily operations, reporting, and marketing initiatives in a fast-paced environment.
NewADMINISTRATIVE ASSISTANT I - DAR Administrative Services Scripps ResearchADMINISTRATIVE ASSISTANT I - DAR Administrative ServicesSan Diego, CA$20–$25 / hourPart timeThis includes verifying that all PIs are in compliance with IACUC protocols; setting up standing purchase orders with various vendors or institutions; entering purchase orders in the TSRI procurement system or shipping system as appropriate; ordering and maintaining records of receipt, checking shipment against order for content; and forwarding invoices to the Animal Facility Coordinator for payment processing. Utilizes word processing, databases and/or spreadsheet software to maintain various databases for animal orders, transfers, imports/exports, POs, vivarium security access, departmental supply inventories, etc.
Litigation Legal Administrative Assistant Snell & Wilmer Business Professional OpeningsLitigation Legal Administrative AssistantSan Diego, CaliforniaIf you have 3 years of litigation legal administrative assistant experience within a mid-size law firm supporting several attorneys, apply today and we look forward to speaking with you soon. Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our San Diego office.
NewExecutive Administrative Assistant Lee Hecht HarrisonExecutive Administrative AssistantSan Diego, CA$23–$32 / hourLHH Recruitment Solutions is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership in our client's La Mesa office. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.
NewAdministrative Assistant II Acadia Healthcare Co IncAdministrative Assistant IIEscondido, CA$25–$27 / hourYour Job as an Administrative Assistant II: The Administrative Assistant II role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Legal Administrative Assistant Corporate & Securities Snell & Wilmer Business Professional OpeningsLegal Administrative Assistant Corporate & SecuritiesSan Diego, CaliforniaThis role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions. The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment.
NewAdministrative Assistant II - PACE Family Health Centers of San DiegoAdministrative Assistant II - PACESan Diego, CA$21–$26 / hourDuties are broad and will vary depending on assignment, but generally include data collection, entry, and basic analysis, intermediate report creation (including graphs and pivot tables), data entry, filing, processing paperwork, coordination of meetings, supply ordering, basic project coordination, and similar tasks. Family Health Centers of San Diego is looking for an Administrative Assistant II - PACE to work under limited supervision, providing intermediate-level clerical and administrative support for the assigned managers and department.
Administrative Assistant II Lee Hecht HarrisonAdministrative Assistant IISan Diego, CA$22–$29 / hourThis role will serve as a key point of contact for internal staff, clients, and vendors while ensuring all administrative processes run smoothly and efficiently. This position is ideal for a highly organized and detail-oriented professional who thrives in a fast-paced office environment and enjoys providing administrative support to multiple departments.
IT Administrative Assistant Lee Hecht HarrisonIT Administrative AssistantSan Diego, CA$27–$31 / hourThe IT Administrative Assistant will help the IT team with administrative processes, documentation, vendor coordination, inventory, licensing, training support, and other IT-related operational tasks. The right candidate will be self-sufficient, detail-oriented, approachable, teachable, and comfortable working with multiple internal departments on IT-related needs.
NewAdministrative Assistant Catholic Diocese of San Diego SchoolsAdministrative AssistantSan Diego, CASt. Thérèse of Carmel Catholic Church, a vibrant parish serving approximately 3,000 Catholic families in Carmel Valley, San Diego, is seeking a welcoming, organized, and service-oriented Administrative Assistant. This position serves as the first point of contact for parishioners, visitors, and callers, while providing administrative and communications support to ensure the smooth daily operation of the parish office.
Front Desk Administrative Assistant Lee Hecht HarrisonFront Desk Administrative AssistantSan Diego, CA$22–$24 / hourThis role serves as the first point of contact for visitors, clients, and employees while providing administrative support to ensure smooth day-to-day office operations. LHH Recruitment Solutions is seeking a professional and customer-focused Front Desk Administrative Assistant to join our client's team in Valley Center.
NewAdministrative Assistant Saxton Mortgage LLCAdministrative AssistantSan Diego, CAIn this role, you will provide critical operational support to our office and CEO, ensuring leadership and the broader team have the information, credentials, and resources required to perform at their highest level. You should possess excellent written and verbal communication skills, maintain a friendly and professional demeanor, and be capable of balancing multiple shifting priorities in a fast-paced corporate environment.
Administrative Assistant EntarianAdministrative AssistantSan Diego, California$24–$32 / hourPrepare, maintain, and update spreadsheets used for weekly, monthly, and program reporting, ensuring data accuracy and timely submission to management and Program Control teams. This position is responsible for coordinating administrative activities, maintaining records and documentation, preparing reports and presentations, supporting the day-to-day business operations.
Administrative Assistant Unire Real Estate GroupAdministrative AssistantSan Diego, CaliforniaAny such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Unire Real Estate Group will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Unire Real Estate Group does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Unire Real Estate Group to provide candidates for a specified opening.
NewAdministrative Assistant I (Temporary) Continuing Life Communities LLCAdministrative Assistant I (Temporary)CAPrior to beginning work at our community, applicants must complete and pass a drug screening, physical exam with tuberculosis (TB) skin test, and criminal clearance through FBI and Department of Justice (over 18 only). Full services are provided, including restaurant style dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities.
NewAdministrative Assistant: III HireTalentAdministrative Assistant: IIISan Diego, CAThe Administrative Services Specialist provides comprehensive administrative support to business operations by coordinating office activities, maintaining records, managing communications, and assisting with reporting, scheduling, travel coordination, and meeting logistics. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
Administrative Assistant Diocese of San DiegoAdministrative AssistantSan Diego, CA$20–$26 / hourSt. Thérèse of Carmel Catholic Church (STOC), a vibrant parish serving approximately 3,000 Catholic families in Carmel Valley, San Diego, is seeking a welcoming, organized, and service-oriented Administrative Assistant. This position serves as the first point of contact for parishioners, visitors, and callers, while providing administrative and communications support to ensure the smooth daily operation of the parish office.
NewAdministrative Assistant III - THRIVE Ramona Unified School DistrictAdministrative Assistant III - THRIVERamona, CA$24.31–$31.03 / hourCourses in typing, office practices, and office management are preferred • Three (3) years of increasingly responsible clerical or secretarial experience, or any combination or training and/or experience that could likely provide the desired knowledge and abilities. • If you have taken the exam for Administrative Assistant III with a passing score of 70% within the last two years, Human Resources will verify your testing score and you will not need to take the District exam for this position.
Administrative Assistant Cbre ValuationAdministrative AssistantSan Diego, CAOur collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive.
Administrative Assistant Science Applications International CorpAdministrative AssistantSan Diego, CA$40,001–$80,000 / yearOur robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services. By providing the information below and checking the boxes referenced, you acknowledge and consent to SAIC''s Privacy Policy to include access and use of your information for the purposes of sharing your information for possible employment recruitment effects by SAIC and it''s third party vendors.
NewAdministrative Assistant II LHHAdministrative Assistant IISan Diego, CA$22–$29 / hourLocation: Mission Valley, San Diego, CA LHH Recruitment Solutions is seeking an experienced Administrative Assistant II to join our client's team in Mission Valley. This position is ideal for a highly organized and detail-oriented professional who thrives in afast-paced office environment and enjoys providing administrative support to multiple departments.
NewAdministrative Assistant LHHAdministrative AssistantSan Diego, CA$22–$28 / hourThis position plays a key role in supporting daily office operations by providing administrative assistance to multiple departments while ensuring a professional and organized work environment. Support special projects and provide general administrative assistance as needed .
ADMINISTRATIVE ASSISTANT I - DAR Administrative Services The Scripps Research InstituteADMINISTRATIVE ASSISTANT I - DAR Administrative ServicesSan Diego, CA$20–$25 / hourThis includes verifying that all PIs are in compliance with IACUC protocols; setting up standing purchase orders with various vendors or institutions; entering purchase orders in the TSRI procurement system or shipping system as appropriate; ordering and maintaining records of receipt, checking shipment against order for content; and forwarding invoices to the Animal Facility Coordinator for payment processing. Utilizes word processing, databases and/or spreadsheet software to maintain various databases for animal orders, transfers, imports/exports, POs, vivarium security access, departmental supply inventories, etc.
Administrative Assistant Ultimate Staffing ServicesAdministrative AssistantSan Diego, California$21–$25This role involves managing schedules, handling correspondence, preparing documents, and providing general administrative support to ensure smooth and efficient workflow. We are seeking a detail-oriented and reliable Administrative Assistant to support daily office operations.
NewAdministrative Assistant - Central East Regional Recovery Center Episcopal Community ServicesAdministrative Assistant - Central East Regional Recovery CenterSan Diego, CAThe Administrative Assistant will provide administrative support to the CERRC program through clerical duties including filing, charting, organizing, copying, mailing, data entry and other related clerical duties in conjunction with the workflow of the main office. Functions as one of the contact persons for receiving client progress inquiries from designated third-party referral sources and responding to them in a timely manner, consistent with confidentiality requirements.
Part-time Administrative Assistant Girl Scouts San DiegoPart-time Administrative AssistantSan Diego, CA$19–$21 / hourGirl Scouts San Diego is seeking a detail oriented Part-time Administrative Assistant to contribute to the successful operations of GSLE programs through data retention, informative reporting, and maintaining accurate databases. Excellent organizational, time management, and prioritization skills, as well as high attention to detail and ability to manage multiple tasks in a fast-paced environment.
Administrative Assistant, Office for Evangelization and Catechetical Ministry Diocese of San DiegoAdministrative Assistant, Office for Evangelization and Catechetical MinistrySan Diego, CA$20–$23 / hourThis position assists in but not limited to: performing clerical functions, extensive data entry, maintaining and creating new databases, preparing reports, flyers, brochures, materials and manuals for workshops, courses and scheduling and setting up meetings. The Administrative Assistant provides support in the general operations of the Office for Evangelization and Catechetical Ministry (OECM) and is responsible for providing administrative support to the Director and Associate Director for OECM.
PACE Administrative Assistant Neighborhood HealthcarePACE Administrative AssistantEscondido, CA$24.95–$34.93 / hourPart timeWhile this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program Director, ensuring efficient management of schedules, communication, and organizational priorities.
NewAdministrative Assistant Lee Hecht HarrisonAdministrative AssistantSan Diego, CA$22–$28 / hourThis position plays a key role in supporting daily office operations by providing administrative assistance to multiple departments while ensuring a professional and organized work environment. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
NewAdministrative Assistant Addison GroupAdministrative AssistantSan Diego, CA$23–$25 / hourThis role will be responsible for coordinating schedules, managing travel arrangements, supporting office operations, and ensuring administrative processes run smoothly. Our client is a well-established professional services organization known for its collaborative culture, fast-paced environment, and commitment to delivering exceptional client experiences.
NewAdministrative Assistant I (Temporary) Continuing Life LLC (US)Administrative Assistant I (Temporary)San Diego, CAQUALIFICATIONS: At least one year experience as an administrative assistant, preferably in the plant operations (or maintenance) department in a retirement and/or healthcare setting Strong phone skills Strong written and verbal communication skills Excellent customer service skills General computer knowledge, including Microsoft Word, Excel, and Outlook High School graduate/GED. PRINCIPLE DUTIES: Accepts all calls from residents and employees for work orders & other assistance, displaying good judgment and excellent telephone etiquette Returns calls within one business day; timeline is provided as to when work will be completed.
NewLegal Administrative Assistant Bowman and Brooke, LLPLegal Administrative AssistantSan Diego, CABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
NewAdministrative Assistant: III Tucker Parker Smith Group (TPS Group)Administrative Assistant: IIISan Diego, CA$30–$32 / hourThe Administrative Assistant III provides comprehensive administrative support to business operations by coordinating office activities, maintaining records, managing communications, and assisting with reporting, scheduling, travel coordination, and meeting logistics. This is an excellent opportunity for an experienced Administrative Assistant who enjoys supporting a fast-paced team, keeping operations organized, and contributing to the success of a collaborative organization.
IT Administrative Assistant Bartell HotelsIT Administrative AssistantSan Diego, CAThis position serves as the central coordination point for the IT team, assisting with departmental communications, inventory management, help desk administration, scheduling, documentation, and other administrative functions. This dynamic team is responsible for the full range of deployed technology—from serving as the guardians of network security to ensuring that our guests have a seamless technology experience in the guestroom, and all of the hardware and software in between.
Project Administrative Assistant Centex ConstructionProject Administrative AssistantSan Diego, CABalfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities.
NewAdministrative Assistant II- Part Time Escondido Comprehensive Treatment CenterAdministrative Assistant II- Part TimeEscondido, California$25–$27 / hourPart timeFamiliarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.
NewAdministrative Assistant Chabad Hebrew AcademyAdministrative AssistantSan Diego, CAMay participate and/or plan specified school parent nights and other school events (picture day, Grandparents Day, beginning/end of year events, breakfasts, etc.) Step in classrooms when needed to supervise Records and maintains staff and students documents, files and records (office files, RenWeb, Brightwhell, staff & parent fingerprinting, etc.) Communicates with teachers and assistants when needed regarding playground or other operational needs Attend and assists with weekly meetings for teachers Assists with tasks such as RenWeb review, curriculum mapping, grades, report card/progress report reviewing, etc. The ideal candidate will have experience in some or all of the following: Responsible for assisting the Administration with administrative needs Support the Administration with assigned tasks in conjunction with smooth operations of the school Includes assisting with administrative projects, events, and other support as needed Assists with hiring, implementing, scheduling, and managing the staff and substitute teachers Assist with morning and afternoon carpool and/or after care Assist with academic intervention when needed Coordinate hospitality events for the staff, parents or students.
Executive Administrative Assistant La Jolla Beach & Tennis ClubExecutive Administrative AssistantLa Jolla, CAFull timeOur family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. Must be proficient with Windows, Microsoft Office (including Word, Excel, Access and Outlook), Adobe PhotoShop or equivalent programs and know how to use and create messages in our telephone voice mail system.