UNKNOWN

FEED

Qualifications: 3+ years of administrative support experience, preferably supporting executives Experience with construction projects, AIA billing processes, and project documentation Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures Familiarity with permitting processes and regulatory compliance Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams) Excellent written and verbal communication, professional demeanor, and strong interpersonal skills Exceptional organizational abilities, time management, and attention to detail Ability to work independently, prioritize tasks, and handle confidential information Problem-solving mindset with a proactive approach Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools . The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing.

Axis Satellite, LLC

Administrative Assistant to President and Director of Technology

Trinet ATS Feed

FULL_TIME

In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.

Fontainebleau Florida Hotel, LLC

Security | Executive Administrative Assistant

[AW]-iCims

Engineering | Executive Administrative Assistant

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by its planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments—such as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems—in virtually every sector of the economy and for a diverse range of businesses, organizations, and government.

EMCOR Group Inc

Executive Administrative Assistant

linkup_via_bold

We are proud to be an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic. We are an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic.

Wayne Automatic Fire Sprinklers Inc

Administrative Assistant (Spanish Speaking Required) - Deerfield Beach, FL

Industrial Communications, conveniently located just off State Road 441 and County Line Road in Miami FL, is an established and diverse wireless communications company providing 2-way Radio Communications services, Security Camera and Access Control solutions and In-building Public Safety booster systems to businesses, condominiums, public safety and government agencies throughout South Florida and New England. We are looking for an Administrative Assistant/Receptionist to provide administrative support to the organization.

Industrial Communications is an established and diverse wireless communications company, providing powerful communications solutions to businesses, public safety, and government agencies throughout New England and South Florida.

Industrial Communications

Administrative Assistant

sourcestack_via_bold

Sales Center Administrative Assistant Plantation Bay is one of Florida’s premier master‑planned communities , renowned for its breathtaking homes, exceptional lifestyle, and spectacular amenities. About the Role This position plays a key role in supporting our sales team and creating an outstanding first impression for prospective homebuyers.

HOUR

General Accounts

Sales Center Administrative Assistant

ea_via_bold

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.

Brookfield Residential Properties

The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.

Government of Florida

OPS ADMINISTRATIVE ASSISTANT I - 64801337

The role also supports nutrition related administrative tasks by ensuring proper completion of height/length and weight measurements, maintaining clean and calibrated anthropometric equipment, issuing food benefits and special formulas, and ensuring accurate distribution of required documents. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions.

ADMINISTRATIVE ASSISTANT III - SES - 64054680

ADAPTED_NOW

Knowledge of practices of University administrative processes; computer database management, record and file management; experience in planning, organization and coordination of work assignments to facilitate efficiency and meet deadlines; ability to work with minimal supervision and take independent responsibility for office administration when supervisor travels. Assists assigned faculty members with local and remote conference coordination that includes publicity, attendee registration, on-site programming, coordination with volunteers, social events, travel reimbursements, honorarium processing, room bookings, event registration, youth compliance, and budgeting.

University of Florida

Administrative Assistant II

ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). The Administrative Assistant provides clerical, document management, and administrative support to office personnel and project teams.

Why ECS? We have grit. What does that mean for you? We are problem solvers who approach obstacles with a fearless attitude. From trekking knee deep through swamplands to rappelling off of buildings, we do whatever it takes to safely get the job done! We have guts. The footprint of our company allows us to be nimble. With exceptional expertise and locations across the nation, we have the strength to support your project. We are resilient. We will ask the right questions, listen to your concerns and deliver. The opportunities to collaborate and think outside the box are infinite.  We take initiative. The work we do sometimes does not have an easy solution. It takes drive, determination and the ability to connect people and ideas to achieve remarkable results.   We bring tenacity. To put it plainly, we provide geotechnical engineering, construction materials testing, environmental consulting, and facilities engineering services. From conception to completion, our boots are made for working.
 
To find out more about ECS: <a href="http://www.ecslimited.com">www.ecslimited.com</a>

Engineering Consulting Services Ltd

This position requires someone who can work independently, manage their time effectively, and take ownership of assigned responsibilities while maintaining consistent communication with the project team and supporting day-to-day on-site construction activities. Shortlisted candidates will be required to demonstrate their ability to interpret construction drawings during the interview process, including identifying construction symbols, utility routes, and relevant drawing details.

VEA Connect

Project Administrative Assistant – Telecommunications Construction

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. Responsibilities include maintaining records, preparing reports and correspondence, coordinating meetings, organizing contracts and departmental documentation, and assisting with routine office operations.

Legends Global

Possesses a general understanding of Learning Center programming and University learning and academic support services; is able to effectively communicate this information to others (e.g., students, prospective students and their families, university personnel) and to refer students to appropriate personnel as needed, to facilitate student success. Excellent organizational skills to: facilitate the storage and retrieval of data; use tools and technologies to expedite completion of, and perfect, the required end-products; maintain and update Learning Center scheduling systems; and maintain and update Learning Center records and databases in a timely manner.

Barry University

Administrative Assistant III, CASA

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.

Wilson Elser

What you will do: The Administrative Assistant establishes the Administrative Office as a professional, responsive, and effective administrative unit to the site and external agencies; handles general daily office activities including but not limited to correspondence, typing, reporting, filing, phone calls, visitors, shipments, deliveries, mail, copies, faxes, tours, meeting minutes, etc. After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults!

Rite of Passage Brand

This role requires someone with impeccable organization, communication, and problem-solving skills to act as the right hand to the leadership on many day-to-day matters. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.

Paper Street Media

Administrative Assistant / Front Desk

partner JazzHR

The Engineering Administrative Assistant provides administrative and operational support to the Engineering Department by coordinating work orders, maintaining department records, processing invoices, assisting with purchasing, scheduling preventive maintenance, managing vendor documentation, and supporting compliance initiatives. This position serves as the central administrative resource for the department and works closely with hotel leadership, vendors, and all operating departments to ensure efficient operation of the property's maintenance and engineering functions.

Riverside Hotel

Operation Administrative Assistant

This position is responsible for coordinating service schedules, processing work orders, maintaining accurate records, assisting with financial transactions, and communicating with customers, technicians, and corporate personnel. The ideal candidate will have previous administrative and hands-on bookkeeping experience, including familiarity with invoicing, accounts receivable, purchase orders, and maintaining accurate financial records.

Senior Clerk Jobs in Florida

Administrative Assistant to President and Director of Technology Axis Satellite, LLC

Security | Executive Administrative Assistant Fontainebleau Florida Hotel, LLC

Engineering | Executive Administrative Assistant Fontainebleau Florida Hotel, LLC

Executive Administrative Assistant EMCOR Group Inc

Administrative Assistant (Spanish Speaking Required) - Deerfield Beach, FL Wayne Automatic Fire Sprinklers Inc

Administrative Assistant Industrial Communications

Sales Center Administrative Assistant General Accounts

Administrative Assistant Brookfield Residential Properties

OPS ADMINISTRATIVE ASSISTANT I - 64801337 Government of Florida

ADMINISTRATIVE ASSISTANT III - SES - 64054680 Government of Florida

Administrative Assistant II University of Florida

Administrative Assistant Engineering Consulting Services Ltd

Project Administrative Assistant – Telecommunications Construction VEA Connect

Administrative Assistant Legends Global

Administrative Assistant III, CASA Barry University

Administrative Assistant Wilson Elser

Administrative Assistant Rite of Passage Brand

Administrative Assistant / Front Desk Paper Street Media

Operation Administrative Assistant Riverside Hotel

Service Administrative Assistant Wiginton Fire Systems

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