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Administrative Assistant to President and Director of Technology

Axis Satellite, LLC

  • Fort Myers, FL
  • 30+ days ago

    Highlights

    Qualifications: 3+ years of administrative support experience, preferably supporting executives Experience with construction projects, AIA billing processes, and project documentation Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures Familiarity with permitting processes and regulatory compliance Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams) Excellent written and verbal communication, professional demeanor, and strong interpersonal skills Exceptional organizational abilities, time management, and attention to detail Ability to work independently, prioritize tasks, and handle confidential information Problem-solving mindset with a proactive approach Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools . The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing.

    Numbers & Facts

    LocationFort Myers, FL

    Description

    Overview: Axis is seeking a capable Administrative Assistant to support the President and the Director of Technology. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed.
    Key Responsibilities:
    • Provide high-level administrative support to the President and the Director of Technology
      Manage calendars, scheduling, travel arrangements, and meeting logistics
      Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation
      Assist with permitting processes, coordinating with authorities, clients, and contractors as required
      Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking
      Deliver outstanding customer service to internal and external stakeholders
      Perform general office duties (filing, data entry, correspondence, filing systems, document management)
      Prepare reports, presentations, and materials for meetings
      Coordinate and monitor status of projects, deadlines, and deliverables
      Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)
      Support IT and operations as needed, acting as a liaison between departments
    Qualifications:
    • 3+ years of administrative support experience, preferably supporting executives
      Experience with construction projects, AIA billing processes, and project documentation
      Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures
      Familiarity with permitting processes and regulatory compliance
      Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)
      Excellent written and verbal communication, professional demeanor, and strong interpersonal skills
      Exceptional organizational abilities, time management, and attention to detail
      Ability to work independently, prioritize tasks, and handle confidential information
      Problem-solving mindset with a proactive approach
      Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools
    Education:
    • Associate degree or higher preferred; relevant experience may be considered in lieu of degree
    Work Environment:
    • On-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs
    Compensation and Benefits:
    • Competitive salary commensurate with experience
      Benefits package (health, dental, vision) + retirement plan options
      PTO/vacation and paid holidays
      Opportunities for professional development and growth
    Equal Opportunity Employer: Axis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
     

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