Administrative Specialist Jobs in the United States
Dana-Farber Cancer Institute
$40000 - $48000
Attleboro, MA
We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission.
CFS
$45760 - $49920
Shafter, CA
This is a great opportunity for someone who enjoys a mix of office coordination, customer interaction, and day-to-day administrative support in a stable, team-oriented environment. We are partnering with a well-established company near Shafter, CA to hire an Administrative Support Specialist.
Credence
WPAFB, OH
The Headquarters Air Force Material Command Directorate of Logistics, Civil Engineering, Force Protection, and Nuclear Integration (HQ AFMC/A4/10) has the AFMC mission responsibility to: shape the workforce and infrastructure to provide logistics, sustainment, and installation support for acquisition logistics, supply management, depot maintenance, and base-level logistics operations, and deliver responsive strategic facility and infrastructure oversight and over-arching direction for all Major Command (MAJCOM) security operations…resulting in war-winning expeditionary capabilities. #Credence #veteranemployment #militaryspouse #milspouse #hireavet #militaryveteran #militaryfriendly #transitioningmilitary #veterans #militarytransition #militaryfamilies #msep #militarytocivilian #military #federalcontractingjobs #defensecontracting #defenseindustryjobs .
Roadsafe Traffic Systems
$20 - $22
Romeoville, IL
Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies.
DCS Corporation
$58935 - $80000
Bedford, MA
The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates.
Vaco LLC
$20 - $30
Quincy, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
US Tech Solutions, Inc.
$20 - $24.5
Aberdeen, NC
Update service management system (Maxim) with service repairs, work order statuses, coding, licensing/registration/renewal, stem related charges and comments related to each /leased assets and vehicles. Assist custodians with vehicles and assets t include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications t custodians, and asset reassignment changes.
Vaco LLC
$65000 - $70000
Columbus, OH
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Jobot
$15
Las Cruces, NM
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Jobility
$43000 - $48000
Nashville, TN
Manage correspondence, phone calls, voicemails, and email communications, including drafting messages on behalf of leadership. Provide administrative support for council committees and events, including coordination of the Silver Beaver Award process and trustee communications.
Cyntergy
Tulsa, OK
WHAT WE NEED…We are seeking a highly organized and proactive Administrative Assistant to provide critical administrative and coordination support to our Retail Electrical team. WHY US?Cyntergy is a nationally recognized, locally rooted firm based in Tulsa, with a strong reputation for delivering excellence across architecture and engineering disciplines.
Ohio ENT & Allergy Physicians
Columbus, OH
Summary of Duties: Responsibilities include greeting patients, answering phones, and returning calls, scheduling surgeries, reserving surgeries at the facilities, handling all PAT orders, scheduling diagnostic testing, handling all insurance pre-certifications for surgeries and diagnostic testing. Description:If you are a highly motivated individual with a passion for providing excellent patient care, we encourage you to take a look at our Clinical Administrative Assistant (ENT Float) opportunity.
Bowhead / UIC Technical Services
Patuxent River, MD
Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.
Jobot
$20 - $35
Williston, FL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will be responsible for managing our financial records, including purchases, sales, receipts, and payments, as well as providing administrative support to ensure efficient operation of the office.
Advantex Professional Services
$40000 - $45000
Atlanta, GA
You will perform clerical and administrative functions in order to drive company success. We are seeking an Administrative Assistant to join our team!
Jobot
$80000 - $100000
Washington, DC
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint.
Jobot
$70000 - $78000
Pittsburgh, PA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.
Weather-Tite Exteriors
$18 - $20
Rapid City, SD
You’ll be responsible for answering phone calls and emails in a friendly and timely manner, greeting customers in our front office, organizing our meeting rooms and display areas, and assisting the leadership team with operational projects. Repairing and restoring homes and businesses since 1990, Weather-Tite specializes in roofing, siding, windows, and decks.
Jobot
$25 - $30
Camp Pendleton North, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. As a Administrative Assistant you will handle inbound calls, resolve issues, and process service requests that directly impact customer satisfaction and daily operations.
Reed Smith LLP
$26.44 - $29.57
Boston, MA
This position serves as the first point of contact for clients, visitors, and personnel, ensuring a welcoming and professional environment, while also managing document production, mail services, and general office support. The Guest/Office Services Specialist is a client-facing role responsible for delivering exceptional front-of-house service while supporting core office services operations.
Jobot
$25 - $35
Glen Burnie, MD
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs.
CFS
$52000 - $58000
Shafter, CA
Our client, a well‑established and rapidly growing company in Kern County, is seeking a Corporate Administrative Coordinator to support daily business operations and provide high‑level administrative support across departments and leadership. Previous experience in an administrative, office coordination, corporate support role, or similar role.
Jobot
$50000 - $65000
Minneapolis, MN
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.
Jobot
$24 - $27
Newport Beach, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback.
Jobot
$22 - $25
Anaheim, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback.
Jobot
$20 - $31
Irvine, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.
Toolworks
$26
San Francisco, CA
We are seeking a professional, organized, and welcoming team member who can serve as the first point of contact for clients, employees, and visitors while helping manage day-to-day office and administrative operations. Apply today if you are an organized, customer-focused Administrative Assistant, Office Assistant, Receptionist, or Operations Assistant who wants to make a difference.
System One
Redmond, OR
System One is partnering with a client seeking an Executive Assistant who will be responsible for providing high-level administrative support to senior management/executives within the organization. System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.
Metro Community Health Center
Pittsburgh, PA
_____ Category III: Job Classification includes those employees who perform jobs and tasks where NO CONTACT with blood borne pathogens occurs and Category I and Category II tasks ARE NOT a condition of employment. Provides service in a manner that is appropriate for the patient’s age; demonstrates knowledge and skills necessary to meet the patient’s physical, psychosocial, educational, and safety needs.
Bowhead / UIC Technical Services
Patuxent River, MD
NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
Jobot
$20 - $25
Albuquerque, NM
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Data Management & Reporting: Regularly pull and analyze EHR reports for compliance, grant reporting, and operational insights, such as patient volume, outcomes, and billing trends.
Jobot
$20 - $25
Albuquerque, NM
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This individual will play a key role in maintaining data integrity, supporting staff, and ensuring compliance across our healthcare operations.
CFS
$54080 - $62400
Tukwila, WA
We’re partnering with a stable, well-established manufacturing company in Tukwila to hire an Accounting Specialist who can take ownership of both AP/AR functions while supporting a dynamic front office. This is a great opportunity for someone who enjoys being hands-on, organized, and integral to daily operations—not just behind the scenes, but also as a key point of support for the office.
Jobot
$65000 - $80000
Dallas, TX
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our culture genuinely values work-life balance, and we back that up with a generous PTO policy, strong benefits, and a team-oriented environment where people actually enjoy coming to work.
Arbill Industries Inc
Philadelphia, PA
The individual in this role will manage the CEO’s day-to-day world while also driving forward-facing brand execution — including website management, social platforms, collateral development, presentations, decks, and marketing communications. This position combines high-level executive and personal support with hands-on leadership of marketing and communications initiatives — executed directly and through contractors, agencies, and virtual assistants.
CFS
$60000 - $70000
Tarrytown, NY
Create debit and credit memos as needed and perform general administrative duties including new vendor file setup, filing, and mail distribution. We are working with a well-established client in Tarrytown that has been a trusted client of ours — and one where we've built a strong track record of placing talented finance and accounting professionals.
CFS
$60000 - $70000
White Plains, NY
Maintain organized unit and property photo libraries on the T-drive; upload photos to AppFolio of vacant apartments and notify property managers when pictures are ready for editing and posting. Compile and distribute monthly analytical reports, including CoStar market comps report, EV charger usage report, and rental rates report.
Dana-Farber Cancer Institute
$38000 - $45600
Attleboro, MA
We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. Appropriately arranges resources and materials to support the patient experience and visit for new patients, i.e. review and organize medical records, coordinate receipt of pathology and imaging.
ASPCA
$25.97 - $28
Manhattan, NY
Alternatively, you can file a complaint with the following agencies at any time: Indiana Civil Rights Commission (ICRC) 100 North Senate Avenue, Room N103, Indianapolis, IN 46204; Office: (317) 232-2600 | Toll Free: (800) 628-2909; Hearing Impaired: (800) 743-3333 | Fax: (317) 232-6580; E-mail: icrc@crc.in.gov | Website: www.in.gov/icrc. The Grooming Specialist will participate in field work including visiting client’s homes to provide in-home grooming and will also act as a case lead on non-grooming cases to coordinate services for clients, transport animals from veterinary hospitals to the ASPCA hospital as needed, and attend community events.
Seth Diamond Associates
$48000 - $55000
New York, NY
Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing.
CFS
$50000 - $55000
Clinton, CT
A growing organization is seeking a detail‑oriented Accounting Specialist (Entry‑Level) to support daily accounting and finance operations. High school diploma required; Associate’s degree in Accounting, Business, or related field preferred.
Jobot
$70000 - $100000
Marlboro Township, NJ
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This full-time, in-office role supports a high daily volume of incoming and outgoing wire transfers tied to real estate closings and private lending transactions.
ECLARO
Albany, NY
Required Qualifications:Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook). ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services.
PlanIT Group
Eagan, MN
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
Vaco LLC
$25 - $27
Southfield, MI
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Dunkin'
$19
Lodi, NJ
Location: Lodi CML Cooperative LLC, 170 Gregg Street Unit 1 Lodi NJ 07644. In this role, you will have the opportunity to work in a fun and loving atmosphere, where your talents will be appreciated and developed.
CFS
$40000 - $48000
Houston, TX
This individual will play a key role in ensuring smooth day-to-day office operations while providing excellent customer service in both English and Spanish. We are seeking a polished and professional Bilingual Receptionist / Administrative Assistant to be the first point of contact for our organization.
CFS
$70000 - $75000
Beaverton, OR
If you enjoy keeping numbers straight, solving billing puzzles, and helping a team run smoothly, this could be the perfect fit. If you like working with numbers, keeping things organized, and helping teams succeed, we’d love to hear from you.
Mitchell Martin
$50000 - $55000
Charlotte, NC
This role requires strong expertise in FQHC billing methodologies, payer regulations, and coding compliance, along with the ability to identify trends, resolve complex issues, and support overall revenue integrity. • The Senior Medical Billing & Coding Specialist is responsible for supporting and optimizing the organization’s revenue cycle operations, with a focus on accurate coding, timely billing, and maximizing reimbursement.