NewSenior Administrative Assistant First Horizon BankSenior Administrative AssistantTampa, FLHeadquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. Position Summary: The Senior Administrative Assistant provides advanced executive support to the Market President and market leadership team, enabling smooth market operations, outstanding client experiences, and effective community engagement.
NewAssociate Sales Specialist TD SYNNEXAssociate Sales SpecialistClearwater, FLSales Management: Handle inbound and outbound sales calls and emails to provide quotes and process orders for products and services, ensuring that daily and quarterly sales targets are met. Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.
NewSales Specialist TD SYNNEXSales SpecialistClearwater, FLSales Management: Handle inbound and outbound sales calls and emails to provide quotes and process orders for products and services, ensuring that daily and quarterly sales targets are met. Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.
NewAdministration Specialist (Sales Department) AtriumAdministration Specialist (Sales Department)Tampa, FL$20–$28 / hourResponsibilities of the Administration Specialist (Sales Department): Support the Sales team with contracts and documentation for truck sales, rentals, and leasing transactions. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
Mortgage Lender Officer Assistant American Mortgage Services, IncMortgage Lender Officer AssistantTampa, FL$75,000–$85,000 / yearp>American Mortgage Services, Inc. (AMS) is hiring a high‑level Loan Partner / Co‑Originator to work alongside a producing Loan Officer in a true partnership role. This position is designed for experienced mortgage professionals who actively support production, borrower interaction, deal structure, and referral partner relationships — not administrative or processing‑only work.
NewExecutive Administrative Specialist LukosExecutive Administrative SpecialistTampa, FloridaTravel: Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. Experience RequiredPreferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel.
Administrative Specialist, Research Operations University of South FloridaAdministrative Specialist, Research OperationsTampa, FL$39,000–$47,000 / year25% - Assists with Accounts Receivable for USF Research, including but not limited to prepares Tax Free Alcohol and service fee invoices and interdepartmental transfers for service fees; responses to billing questions; assists with tracking incoming payments and helps ensure accounts are in compliance with financial procedures and policies; and sends bill reminders to clients regarding outstanding accounts. Administrative Specialist performs a wide range of administrative and fiscal duties including preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, providing purchasing and billing support, and assisting with travel.
NewAdministrative Specialist LukosAdministrative SpecialistTampa, FloridaTravel: Contractor personnel must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. Additionally, the G-1 advises and assists the Commander in matters relating to personnel operations, management, policy, administration, awards, correspondence, travel management, the Government Travel Charge Card (GTCC) Program, and administrative support to all Marines stationed at MacDill AFB as well as individual augments in the USCENTCOM Area of Responsibility (AOR).
Administrative Specialist, Research Integrity and Compliance University of South FloridaAdministrative Specialist, Research Integrity and ComplianceTampa, FL$38,916–$47,000 / yearUSF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. Prepare, format, edit, and distribute correspondence, memorandum, letters, reports, presentations, committee communications, MOUs, inspection letters, and other compliance-related documentation.
Administrative Specialist University of South FloridaAdministrative SpecialistTampa, FLPosition Summary: The Administrative Specialist serves as a central resource for faculty, staff, students, and visitors by coordinating departmental operations, managing specialized administrative processes, supporting recruitment and event initiatives, and ensuring compliance with university policies and procedures. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future.
Senior Operations & Administrative Specialist (Active Top-Secret with SCI Required) NANA Regional Corporation IncSenior Operations & Administrative Specialist (Active Top-Secret with SCI Required)Tampa, FLSupport shall span the full lifecycle of USSOCOM collective training and readiness events to include but not limited to: Governance and advisory support for: Provide command-level readiness insight, decision support, and integration guidance. For our government customers , ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.
NewClerical and Administrative Specialist I Northstar Memorial GroupClerical and Administrative Specialist ISaint Petersburg, FLOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Administrative Specialist Lonza Group LtdAdministrative SpecialistTampa, FLWhat we are looking for: High school diploma or GED required; additional training or experience in administrative support is an advantage. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow.
Administrative Specialist LonzaAdministrative SpecialistTampa, FloridaWith 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Play a key role in keeping our Tampa site running smoothly by delivering essential administrative and coordination support.
SENIOR ADMINISTRATIVE SPECIALIST - HQ Seminole Electric Cooperative IncSENIOR ADMINISTRATIVE SPECIALIST - HQTampa, FLSupports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members. Soft Competencies/Skills: Effective verbal/nonverbal, listening and written communications Confidentiality Customer Service Oriented Efficiency Organizational Skills Planning Problem-solving.
NewClerical and Administrative Specialist I NORTHSTAR MEMORIAL GROUP, LLCClerical and Administrative Specialist ISaint Petersburg, FLOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
FEC Procurement Administrative Specialist Turner Construction CoFEC Procurement Administrative SpecialistTampa, FLManaging the creation of the general and special conditions, safety requirements and scope requisitions for the Project - withsupport from Operations - to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.
Legal Administrative Specialist Raymond James Financial IncLegal Administrative SpecialistSaint Petersburg, FLAt Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view. This role supports legal teams by managing matter intake, organizing records, maintaining systems, and ensuring accuracy and consistency of legal documentation and data.
Administrative Specialist I (Part-Time) Hillsborough County, FLAdministrative Specialist I (Part-Time)Tampa, FLComposes, proofreads, and edits correspondence, memos, spreadsheets, minutes, logs, and reports in final form, for approval or signature of divisional manager or senior divisional manager. Performs administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal financial related duties, which may require varying degrees of independent judgment.
Administrative Specialist TechOp Solutions InternationalAdministrative SpecialistTampa, FLTechOp Solutions International is seeking detail-oriented and motivated professional to support compliance, auditing, and investigative operations within a fast-paced government support environment. Day-to-day responsibilities include: reviewing documentation, conducting research, analyzing data, and supporting administrative and compliance-related activities.
Administrative Assistant Accounts Receivable Specialist Cole 44Administrative Assistant Accounts Receivable SpecialistTampa, FloridaThis role will be entering data online, reviewing customer's accounts, sending statements, posting payments, answering phones, scheduling jobs, organizing emails and general office duties. Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on.
INVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688 Government of FloridaINVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688CLEARWATER, FLDuties and responsibilities will also include, but not be limited to, managing a complex caseload that is subject to strict deadlines, preparing and maintaining case files, researching case backgrounds, reviewing and evaluating testimony and evidence, analyzing information from various sources to make sound decisions, writing and issuing final orders and documenting decisions and outcomes of hearings. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.
Part-Time Administrative Services Specialist Kleinfelder, Inc.Part-Time Administrative Services SpecialistTampa, FLPart timeStrong communication skills - verbal and written; Competent in Microsoft Office Suite; Familiarity of Deltek desired; Strict attention to detail; Ability to work with a diverse group of individuals toward a common set of goals; Ability to manage multiple tasks with frequent interruptions; A can-do, team attitude. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
NewTax Administrative Assistant Ascend Partner Services LLCTax Administrative AssistantTampa, FLAscend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential. Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow.
NewTax Administrative Assistant Ascend Partner FirmsTax Administrative AssistantTampa, FloridaAscend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today’s industry challenges to reach their full potential. Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow.
NewReceptionist and Administrative Assistant National Louis UniversityReceptionist and Administrative AssistantTampa, Florida$35,340–$46,359 / yearDaily campus operations – room scheduling; coordinate meetings; purchasing; receiving and distributing mail; process invoices; expense reporting; office supply inventory and ordering; maintenance requests (overtime air, trash removal, etc.); maintain campus files; general student and faculty support (tech support, material checkouts, exam proctoring, etc.); create communications (emails, flyers, signage, etc.) for campus operations, programs and events. Oversees daily clerical activity at the Center including processing paperwork for group starts (including all paperwork and reservations for off-site locations), classroom reservations, interaction with building management, and other local vendors.
Legal Department Administrative Operations Supervisor Holland & Knight LLPLegal Department Administrative Operations SupervisorTampa, FLKey Responsibilities and Essential Job Functions: Collaborate with LDAO leadership, cross-functional teams, and senior stakeholders to further develop, implement, and maintain the firm's Transition Partner-Departing Attorney (Offboarding) program and Audit Response Letters (ARL) program. Improve cross-departmental workflows and troubleshoot issues; review, recommend, and implement process and technology enhancements, including improvements to legal reports and dashboards (e.g., ServiceNow).
Administrative Assistant Road & Rail ServicesAdministrative AssistantMulberry, FLThis Administrative Assistant role is ideal for someone who takes pride in accuracy, meets deadlines without being micromanaged, and understands that payroll and administrative tasks directly impact the success of the entire team. Road & Rail Services is hiring an Administrative Assistant in Mulberry, FL to support site operations with a strong focus on payroll processing, data entry, reporting, and document control.
Track Worker/ Administrative Assistant Road & Rail ServicesTrack Worker/ Administrative AssistantMulberry, FLFull timeOther days may involve spending time outdoors around active rail operations, assisting with field documentation, supporting crews, conducting site visits, or helping keep projects organized and moving forward. Responsibilities include processing payroll, assisting with onboarding and new hire paperwork, maintaining employee records, performing data entry, preparing reports, and helping ensure compliance documentation is accurate and up to date.
NewAdministrative Assistant Creative Financial StaffingAdministrative AssistantTampa, FL$17–$18 / hourKey Responsibilities for the Administrative Assistant:Prepare and process time-sensitive legal documents with accuracy and attention to detail. Looking for a stable, on-site admin role with clear growth, strong benefits, and a path beyond traditional administrative work?
Legal Administrative Assistant-Family Law (Full-Time) BAY AREA LEGAL SERVICES INCLegal Administrative Assistant-Family Law (Full-Time)Tampa, FLCase Closure - Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system. The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into case management system, running grant reports if needed; preparing documents based on attorneys' draft; proofreading, modifying documents, scheduling meetings, and assisting with case information.
NewAdministrative Assistant Brave New WorldAdministrative AssistantTampa, FloridaOur client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service. This role requires a high level of proficiency in Microsoft Outlook, Word, and Excel, as well as strong organizational and communication skills.
Real Estate Paralegal / Legal Administrative Assistant TempExpertsReal Estate Paralegal / Legal Administrative AssistantSt Petersburg, FLTempExperts is partnering with a well-established, highly respected law firm to hire an experienced Paralegal / Legal Administrative Assistant supporting Commercial Real Estate and Real Estate Finance practices. What Youll DoPrepare, proofread, and edit commercial real estate and finance documents (leases, purchase agreements, loan documents, easements, closing binders) .
NewADMINISTRATIVE ASSISTANT II My Florida Corp DefunctADMINISTRATIVE ASSISTANT IITampa, FL$1,523.81–$1,750.31 / weekCandidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Assists with hiring packages for new staff members including, but not limited to, scheduling interviews and work samples, collecting documents from the applicants, compiling documents and information for the hiring package, and forwarding documents to the Division HR Liaison.
Catering Administrative Assistant | Part Time | Benchmark International Arena Oak View GroupCatering Administrative Assistant | Part Time | Benchmark International ArenaTampa, FL$25–$28 / hourBoasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, Benchmark International Arena consistently ranks among the very best venues in the United States. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
NewAssociation Office Administrative Assistant - Tampa Metro Area YMCA YMCAAssociation Office Administrative Assistant - Tampa Metro Area YMCATampa, FLProvides administrative support for Association Volunteer Strategies to include, but not limited to: Works with Supervisor and SVP of Community Partnerships to determine what requisitions (job descriptions) need to be built for each Center, as well as considering options to expand volunteer support that aligns with the Strategic Plan. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job including, but not limited to: While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and authorized work phone/smart device .
Administrative Assistant / Technical Report Editor (Tampa, FL) Synerfac Technical StaffingAdministrative Assistant / Technical Report Editor (Tampa, FL)Tampa, FLSummary: A highly reputable engineering consultant firm is seeking an Administrative Assistant / Technical Report Editor to join their team in Tampa. The ideal candidate thrives in a fast-paced, professional environment and takes pride in producing polished, accurate work that directly supports the firm's engineering deliverables.
NewService Administrative Assistant Wiginton Fire SystemsService Administrative AssistantTampa, FLWe offer competitive pay and market-leading benefits including paid time off at 90 days, low cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients.
Medical Administrative Assistant TempExpertsMedical Administrative AssistantClearwater, FLThis position plays a key role in coordinating patient information, maintaining accurate records, supporting reporting activities, and assisting multiple departments with administrative projects. We are seeking a highly organized and detail-oriented Medical Administrative Assistant to support a growing healthcare technology organization in Clearwater, FL.
Administrative Assistant TempExpertsAdministrative AssistantClearwater, FLThis is an excellent opportunity to make a meaningful impact on patients lives, gain valuable healthcare industry experience, and work in a collaborative, mission-driven environment offering stability and long-term potential. The role supports the Cardiac Division, focusing on data entry, managing records, and assisting with communications between physicians, patients, and internal teams.
Senior Administrative Assistant, Executive Office (Temp to Perm) Shriners Hospitals for ChildrenSenior Administrative Assistant, Executive Office (Temp to Perm)Tampa, FLThe ideal candidate will demonstrate exceptional organizational, communication, multitasking, and problem-solving abilities, maintain professionalism in a fast-paced environment, and proactively support the overall effectiveness and daily operations of the department in the Executive Vice President's office. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
Administrative Assistant The Panther GroupAdministrative AssistantTampa, FLYour role plays an important part in ensuring seamless office operations, making positive first impressions with our clients and visitors, and leading the upkeep of common office spaces. As an Administrative Assistant you will be the face of our Tampa office, support the technical engineering staff with new project pursuits, and help with other administrative tasks.
Administrative Assistant – Bilingual (English/Spanish) Coignfra Co DBA Emede ElectricAdministrative Assistant – Bilingual (English/Spanish)St. Petersburg, FLFull timeThis role is essential to maintaining smooth office functions and requires strong attention to detail, professionalism, and the ability to multitask. Minimum 2 years of experience in an administrative, accounting, or office support role (3+ years preferred).
Administrative Assistant Total Staffing SolutionsAdministrative AssistantTampa, FLYour enthusiasm and organizational skills will help ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software.
Legal Administrative Assistant - Litigation TempExpertsLegal Administrative Assistant - LitigationSt Petersburg, FLThis role requires strong organizational, communication, and multitasking skills to effectively manage deadlines, legal documentation, and attorney workflow. Key Responsibilities:Assist attorneys with drafting, proofreading, and formatting legal documents, correspondence, and contracts.
Legal Administrative Assistant TempExpertsLegal Administrative AssistantClearwater, FLTempExperts is hiring a Legal Administrative Assistant with Litigation Experience to join a prestigious law firm in the Clearwater, FL area. Responsibilities:Experience and proficiency in E-filing documents with the Federal and Florida State Courts.
Legal Administrative Assistant - Litigation (HOA) TempExpertsLegal Administrative Assistant - Litigation (HOA)St Petersburg, FLThis role requires strong organizational, communication, and multitasking skills to effectively manage deadlines, legal documentation, and attorney workflow. Key Responsibilities:Assist attorneys with drafting, proofreading, and formatting legal documents, correspondence, and contracts.
NewAdministrative Assistant Keiser University 2Administrative AssistantTampa, FLThe Administrative Assistant performs routine clerical and administrative duties and assists in the coordination of general office functions. Administrative Assistants must have a minimum of a high school diploma or equivalent but a degree is preferred.
Administrative Assistant I Universal Engineering SciencesAdministrative Assistant ISt. Petersburg, FLAt UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.
NewAdministrative Assistant Brave New World Search GroupAdministrative AssistantTampa, FLOur client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service. This role requires a high level of proficiency in Microsoft Outlook, Word, and Excel, as well as strong organizational and communication skills.