Legal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
Equipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistSan Leandro, CA$24.58–$29.19 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
Specialist Administrative Assistant San Francisco, CA The Charles Schwab CorpSpecialist Administrative Assistant San Francisco, CASan Francisco, CAli>Attend San Francisco Business Council meetings, manage Council budget, and help plan and execute fun local employee community-building events. Ability to build influence and relationships with other Administrative Assistants to negotiate / find compromises on scheduling meetings, and to learn and share best practices to create work efficiencies.
Laboratory Records & Administrative Specialist Terrestris Global SolutionsLaboratory Records & Administrative SpecialistAlameda, CA$21.90–$26.99p>The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS). We are seeking a Laboratory Records & Administrative Specialist to support the U.S. Food and Drug Administration (FDA) Office of Regulatory Testing and Surveillance (ORTS) at one of eight Human and Animal Food Laboratory locations across the United States.
Property Administrative Specialist Marriott International IncProperty Administrative SpecialistCAWhether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistSan Mateo, CA$22–$24 / hourp>NorthStar Memorial Group is seeking a compassionate, detail-oriented Clerical & Administrative Specialist to join our team at Skylawn Funeral Home in San Mateo, CA. This essential role supports daily operations and helps ensure a seamless, respectful experience for the families we serve. NorthStar Memorial Group is seeking a compassionate, detail-oriented Clerical & Administrative Specialist to join our team at Skylawn Funeral Home in San Mateo, CA.
NewProgram Administrative Specialist YMCAProgram Administrative SpecialistSan Francisco, CAAs a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job-we offer a career with a future and the opportunity to make a lasting difference in your community. At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become.
Clerical and Administrative Specialist NORTHSTAR MEMORIAL GROUP, LLCClerical and Administrative SpecialistSan Mateo, CA$22–$24 / hourp>NorthStar Memorial Group is seeking a compassionate, detail-oriented Clerical & Administrative Specialist to join our team at Skylawn Funeral Home in San Mateo, CA. Strong computer proficiency, including Microsoft Office (Word, Excel) and ability to learn new systems (experience with HMIS a plus).
New Patient Administrative Specialist, Cancer Center Stanford Health CareNew Patient Administrative Specialist, Cancer CenterNewark, CA$32.56–$36.66 / hourPerforms the following: Specialized Functions: Patient Interaction and Registration: Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules. The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting.
Cancer Center New Patient Administrative Specialist II - Lymphoma Stanford Health CareCancer Center New Patient Administrative Specialist II - LymphomaNewark, CA$32.56–$36.66 / hourli>Performs the following: Specialized Functions: Patient Interaction and Registration: Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules. The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting.
Cancer Center New Patient Administrative Specialist II - Uro Onc Stanford Health CareCancer Center New Patient Administrative Specialist II - Uro OncNewark, CA$32.56–$36.66 / hourli>Performs the following: Specialized Functions: Patient Interaction and Registration: Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules. The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting.
Administrative Specialist (SHORT-TERM, TEMPORARY) West Valley-Mission Community College DistrictAdministrative Specialist (SHORT-TERM, TEMPORARY)CAli>Respond to requests for documentation and information related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; may perform outreach and marketing duties related to assigned program area. Assist professional staff in performing and conducting studies, special projects, and administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents.
Legal Administrative Specialist (Case Manager) U.S. Department of JusticeLegal Administrative Specialist (Case Manager)San Francisco, CA$63,081–$100,315 / yearSpecialized experience includes: Managing discovery materials in multiple formats, including receiving, indexing, and organizing incoming discovery; and preparing, transmitting, and tracking outgoing discovery productions; Assisting attorneys by reviewing discovery or evidentiary materials and identifying information relevant to assigned criminal or civil cases; Conducting factual and legal research of defined scope in support of assigned criminal or civil cases, using legal research databases and publicly available sources; Drafting legal documents and correspondence such as requests for extensions, letters transmitting discovery, routine notices, and written summaries of witness statements or documentary evidence; Assisting with hearing or trial preparation by preparing trial subpoenas, assembling evidentiary exhibits, maintaining witness lists and schedules, and preparing demonstrative exhibits; Supporting attorneys during court proceedings or other live case presentations by operating trial presentation software and equipment to display exhibits or demonstratives, maintaining exhibit accounting systems, and coordinating witness logistics. At the full performance level, duties will include (but are not limited to): serving as a support specialist responsible for managing incoming and outgoing discovery in complex criminal matters, to include coordinating with agency partners to collect materials, reviewing incoming materials to assess responsiveness, organizing complex and voluminous materials for efficient review by the case team, preparing materials for production, and maintaining detailed indices of materials received and produced; analyzing and summarizing evidentiary materials, including witness statements and documentary records, drawing upon knowledge of the legal and factual issues in the Governments case; assisting attorneys with hearing and trial preparation, and during live court proceedings, to include maintaining witness lists and schedules, drafting subpoenas, assembling and managing exhibits, and operating trial presentation software in the courtroom; conducting complex legal and factual research in legal and non-legal databases in support of criminal cases, and drafting a variety of legal documents such as discovery requests and routine motions, proposed orders, and notices.
Administrative Specialist II, Terra Linda High School 2026/2027 School Year San Rafael City SchoolsAdministrative Specialist II, Terra Linda High School 2026/2027 School YearSan Rafael, CA$24.91–$36.43 / hourMaximum initial step placement based on experience and subject to the terms of the CSEA Bargaining Agreement. ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY.
Administrative Specialist, Capital Markets Jones Lang LaSalle IncAdministrative Specialist, Capital MarketsSan Francisco, CASomeone who can easily juggle shifting priorities with ease; moving between client event planning, marketing material creation, administrative tasks, and transaction management of real estate deals across multi housing properties for the #1 team in the business. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
FEC Procurement Administrative Specialist Turner Construction CoFEC Procurement Administrative SpecialistSan Jose, CAManaging the creation of the general and special conditions, safety requirements and scope requisitions for the Project - withsupport from Operations - to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.
Administrative Operations Specialist Leadstack IncAdministrative Operations SpecialistStanford, CAtd> . seeking an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff.Administrative Sales Support Specialist Farmers InsuranceAdministrative Sales Support SpecialistNovato, CA$24–$28 / hourThe Administrative Sales Support Specialist plays a crucial role in supporting the District Offices Protg Sales team by tracking key performance metrics, managing administrative processes, and ensuring the smooth execution of sales and training activities. The Farmers Insurance District office is Located in the Financial District of San Francisco with easy access by all forms of public transportation.Administrative Operations Specialist Talent Software Services, Inc.Administrative Operations SpecialistStanford, CA$28–$28.96 / hourThe Client seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.NewAdministrative & Records Support Specialist Heartland ConsultingAdministrative & Records Support SpecialistAlameda, CAp>Administrative & Records Support SpecialistCore Support Staff - FDA Laboratory SupportJob Title: Administrative & Records Support Specialist - FDA Laboratory SupportLocations: Multiple U.S. locations, including Arkansas, Colorado, Kansas, New York, Washington, California - Irvi.Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services California State UniversityAdministrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference ServicesSan Francisco, CA$55,404–$64,920 / yearp>In addition to Housing Operations Professional I knowledge and skill requirements, work assignments typically require: Working skills and knowledge of housing operations including housing operations systems, policies, procedures, laws and regulations, and best practices. Assess risks, formulate strategies, and establish priorities to achieve project results; coordinate cross-functional project teams and working groups of staff, managers, and stakeholders.Administrative Operations Specialist Avispa Fukuoka Co LtdAdministrative Operations SpecialistStanford, CAp>Administrative Operations Specialist Responsibilities: Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation. Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.NewAdministrative Support Specialist Kelly ServicesAdministrative Support SpecialistSanta Clara, CAli>Governance & Meeting Management: Lead the organization of team meetings, including complex scheduling across time zones, preparation of high-quality documents, and synthesis of actionable meeting minutes. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.Administrative Support Specialist Tellus SolutionsAdministrative Support SpecialistMillbrae, CAMinimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II) California State UniversityScholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)Hayward, CAThe Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships. Scholarship Data Integrity & Systems Management: Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, PeopleSoft Campus Solutions, and Raiser's Edge/NXT donor database systems.NewAdministrative Operations Specialist Apidel TechnologiesAdministrative Operations SpecialistStanford, CAContractorSeeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.Administrative Specialist II-Oncology Research Program Kaiser PermanenteAdministrative Specialist II-Oncology Research ProgramVallejo, CAli>Assists with information dissemination by: creating integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with guidance from senior colleagues with appropriate judgement and discretion; labeling, sorting, and maintaining the integrity of department files; and utilizing basic software and databases to retrieve required information, with minimal review to write reports. Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship.NewAdministrative Support Specialist - Part time Dawar ConsultingAdministrative Support Specialist - Part timeSanta Clara, CAThis role acts as a strategic partner to leadership, driving cross-functional coordination, managing documentation and meetings, and delivering data-driven insights to track team performance. We are seeking a high-ownership Administrative Operations Specialist to support the Global Customer Success (GCS) ML SBX team.College Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement California State UniversityCollege Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community EngagementSan Francisco, CA$63,288–$64,560 / yearThe coordinator executes recruitment and outreach activities in alignment with Program Lead direction, facilitates orientation and onboarding from a student experience perspective, and designs and delivers Team Circles, trainings, professional development, and closeout activities. Under the general direction of the Executive Director, the Student Engagement Coordinator leads and supports the student experience for the SF State College Corps Fellowship, with primary responsibility for Fellow engagement, retention, and success.TRIO Program Lead Analyst (Administrative Analyst/Specialist - Exempt III, Range 4) - Office of Research and Sponsored Programs/TRIO California State UniversityTRIO Program Lead Analyst (Administrative Analyst/Specialist - Exempt III, Range 4) - Office of Research and Sponsored Programs/TRIOSan Francisco, CA$76,584–$87,972 / yearli>Highly proficient with use of computers (PC and Apple), Microsoft Office applications (especially Excel and Outlook), cloud computing and storage (box), Canva, working use of social media applications (Instagram, Facebook, etc.), working knowledge and use of AI (ChatGPT), and working knowledge of CSU systems, like EAB (Education Advisory Board), CS (campus Solutions), Data Warehouse, Concur, and Docusign/Adobe Ink. Create and foster collaborative relationships with the University's academic departments, campus partners, student services Leads, community organizations, and state or federal agencies to develop and/or maintain program resources.Administrative Services Specialist, Climate and Energy Policy Program, Stanford Law School Stanford UniversityAdministrative Services Specialist, Climate and Energy Policy Program, Stanford Law SchoolStanford, CA$39.20–$45.56 / hourThe Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.Administrative Assistant - Temp Thrive Support Services, Inc.Administrative Assistant - TempMartinez, CA$16.90–$20 / hourTemporaryAs a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.Administrative Assistant LGT Capital Partners AGAdministrative AssistantSan Francisco, CA$85,000–$105,000 / yearLGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.Administrative Assistant III (20747512) Union City CouncilAdministrative Assistant III (20747512)Union City, CAUnder general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments.School Administrative Assistant - White Hill Middle School Ross Valley School DistrictSchool Administrative Assistant - White Hill Middle SchoolSAN ANSELMO, CA$23.84–$30.41 / hourUnder supervision of the Principal, the Middle School Administrative Assistant provides broad-based support to the school site by assisting school personnel, the student body and a variety of visitors; overseeing school site work flow; contributing to health and safety; serving as receptionist in the front office; handling assigned budgets and operating and maintaining equipment and systems. We are proud of our highly skilled, caring, and compassionate educators and staff and we are committed to creating a safe, equitable, and inclusive learning environment in which students feel a sense of belonging, are respected and celebrated for their differences, and are empowered to thrive socially, emotionally, and academically.Phlebotomist / Administrative Assistant Wednesday - Sunday One Medical of NY, PCPhlebotomist / Administrative Assistant Wednesday - SundayPalo Alto, CA$28–$30 / hourWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.Phlebotomist / Administrative Assistant Bay Meadows One Medical of NY, PCPhlebotomist / Administrative Assistant Bay MeadowsSan Mateo, CA$26.25–$28.25 / hourp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.Phlebotomist / Administrative Assistant Float One Medical of NY, PCPhlebotomist / Administrative Assistant FloatSan Francisco, CA$28–$30 / hourp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.Phlebotomist / Administrative Assistant Cow Hollow One Medical of NY, PCPhlebotomist / Administrative Assistant Cow HollowSan Francisco, CA$26.25–$28.25 / hourWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.Law Firm Operations/Administrative Assistant 1406 Epiq Global Business Transformation Solutions, LLCLaw Firm Operations/Administrative AssistantSan Francisco, CAFull timeOpensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.NewPhlebotomist / Administrative Assistant Entry Level One Medical of NY, PCPhlebotomist / Administrative Assistant Entry LevelSan Francisco, CAp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.NewAdministrative Assistant Century GroupAdministrative AssistantWalnut Creek, CA$72,000–$85,000 / yearp>Century Group is partnering with a client who is seeking an Accounting Specialist to join their team. Qualifications:Show a results-driven approach with strong interpersonal and organizational skills.Administrative Assistant EsselAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.Sr Legal Administrative Assitant The Clorox CoSr Legal Administrative AssitantOakland, CA$65,000–$115,800 / yearli>10+ years of experience providing high‑level legal administrative support to senior leaders in a fast‑paced, highly collaborative environment; experience supporting legal, regulatory, or corporate functions is a plus. Your role at Clorox: The Administrative Assistant is a trusted partner providing direct support to the functional Pillar Leads within Legal & External Affairs (LEA) and a key contributor to the overall operational effectiveness of the function.Administrative Business Partner, Business Planning and Pricing Google LLCAdministrative Business Partner, Business Planning and PricingSunnyvale, CAGoogle is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting. Track record of moving beyond task execution to designing internal frameworks and operational improvements that impact a site or product area.Administrative Analyst California State UniversityAdministrative AnalystCAp>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The position provides operational support throughout the organization, encompassing the issuance and billing of parking permits and other accounts receivables; assisting with procurement and other account purchasing duties; management of special event parking accommodations; assisting with parking citation collections; and assistance with customer service by resolving customer problems.NewAdministrative Associate 3 Leadstack IncAdministrative Associate 3Palo Alto, CA$25–$28.96 / hourtd> . LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce.Administrative Business Partner Waymo LLCAdministrative Business PartnerMountain View, CA$51.45–$64.91 / hourWe''re the partners who plan events, work with external partners, and orchestrate the daily activities of our teams and leaders, the real estate specialists who find and build amazing workspaces and research facilities; the systems experts who develop and run our intuitive IT and business tools. Since its start as the Google Self-Driving Car Project in 2009, Waymo has focused on building the Waymo Driver-The World''s Most Experienced Driver-to improve access to mobility while saving thousands of lives now lost to traffic crashes.Administrative Business Partner, GeminiApp, DeepMind Google LLCAdministrative Business Partner, GeminiApp, DeepMindMountain View, CAAt DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.12345678910Similar Job SearchesAdministrative Assistant JobsAdministrative Coordinator JobsAdministrative Director JobsAdministrative Associate JobsAssistant Coordinator JobsAdministrative Officer JobsAdministrative Supervisor JobsAdministrative Analyst JobsAdministrative Clerk JobsAdministrative Specialist JobsStand out to leading employers.Upload your resume and let employers find you for new Administrative Specialist job openings. Plus, receive relevant job matches delivered straight to your inbox.Send Us Your ResumeCreate A Free Account
Administrative Sales Support Specialist Farmers InsuranceAdministrative Sales Support SpecialistNovato, CA$24–$28 / hourThe Administrative Sales Support Specialist plays a crucial role in supporting the District Offices Protg Sales team by tracking key performance metrics, managing administrative processes, and ensuring the smooth execution of sales and training activities. The Farmers Insurance District office is Located in the Financial District of San Francisco with easy access by all forms of public transportation.
Administrative Operations Specialist Talent Software Services, Inc.Administrative Operations SpecialistStanford, CA$28–$28.96 / hourThe Client seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.
NewAdministrative & Records Support Specialist Heartland ConsultingAdministrative & Records Support SpecialistAlameda, CAp>Administrative & Records Support SpecialistCore Support Staff - FDA Laboratory SupportJob Title: Administrative & Records Support Specialist - FDA Laboratory SupportLocations: Multiple U.S. locations, including Arkansas, Colorado, Kansas, New York, Washington, California - Irvi.
Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services California State UniversityAdministrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference ServicesSan Francisco, CA$55,404–$64,920 / yearp>In addition to Housing Operations Professional I knowledge and skill requirements, work assignments typically require: Working skills and knowledge of housing operations including housing operations systems, policies, procedures, laws and regulations, and best practices. Assess risks, formulate strategies, and establish priorities to achieve project results; coordinate cross-functional project teams and working groups of staff, managers, and stakeholders.
Administrative Operations Specialist Avispa Fukuoka Co LtdAdministrative Operations SpecialistStanford, CAp>Administrative Operations Specialist Responsibilities: Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation. Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.
NewAdministrative Support Specialist Kelly ServicesAdministrative Support SpecialistSanta Clara, CAli>Governance & Meeting Management: Lead the organization of team meetings, including complex scheduling across time zones, preparation of high-quality documents, and synthesis of actionable meeting minutes. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
Administrative Support Specialist Tellus SolutionsAdministrative Support SpecialistMillbrae, CAMinimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II) California State UniversityScholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)Hayward, CAThe Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships. Scholarship Data Integrity & Systems Management: Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, PeopleSoft Campus Solutions, and Raiser's Edge/NXT donor database systems.
NewAdministrative Operations Specialist Apidel TechnologiesAdministrative Operations SpecialistStanford, CAContractorSeeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.
Administrative Specialist II-Oncology Research Program Kaiser PermanenteAdministrative Specialist II-Oncology Research ProgramVallejo, CAli>Assists with information dissemination by: creating integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with guidance from senior colleagues with appropriate judgement and discretion; labeling, sorting, and maintaining the integrity of department files; and utilizing basic software and databases to retrieve required information, with minimal review to write reports. Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship.
NewAdministrative Support Specialist - Part time Dawar ConsultingAdministrative Support Specialist - Part timeSanta Clara, CAThis role acts as a strategic partner to leadership, driving cross-functional coordination, managing documentation and meetings, and delivering data-driven insights to track team performance. We are seeking a high-ownership Administrative Operations Specialist to support the Global Customer Success (GCS) ML SBX team.
College Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement California State UniversityCollege Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community EngagementSan Francisco, CA$63,288–$64,560 / yearThe coordinator executes recruitment and outreach activities in alignment with Program Lead direction, facilitates orientation and onboarding from a student experience perspective, and designs and delivers Team Circles, trainings, professional development, and closeout activities. Under the general direction of the Executive Director, the Student Engagement Coordinator leads and supports the student experience for the SF State College Corps Fellowship, with primary responsibility for Fellow engagement, retention, and success.
TRIO Program Lead Analyst (Administrative Analyst/Specialist - Exempt III, Range 4) - Office of Research and Sponsored Programs/TRIO California State UniversityTRIO Program Lead Analyst (Administrative Analyst/Specialist - Exempt III, Range 4) - Office of Research and Sponsored Programs/TRIOSan Francisco, CA$76,584–$87,972 / yearli>Highly proficient with use of computers (PC and Apple), Microsoft Office applications (especially Excel and Outlook), cloud computing and storage (box), Canva, working use of social media applications (Instagram, Facebook, etc.), working knowledge and use of AI (ChatGPT), and working knowledge of CSU systems, like EAB (Education Advisory Board), CS (campus Solutions), Data Warehouse, Concur, and Docusign/Adobe Ink. Create and foster collaborative relationships with the University's academic departments, campus partners, student services Leads, community organizations, and state or federal agencies to develop and/or maintain program resources.
Administrative Services Specialist, Climate and Energy Policy Program, Stanford Law School Stanford UniversityAdministrative Services Specialist, Climate and Energy Policy Program, Stanford Law SchoolStanford, CA$39.20–$45.56 / hourThe Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Administrative Assistant - Temp Thrive Support Services, Inc.Administrative Assistant - TempMartinez, CA$16.90–$20 / hourTemporaryAs a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.
Administrative Assistant LGT Capital Partners AGAdministrative AssistantSan Francisco, CA$85,000–$105,000 / yearLGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.
Administrative Assistant III (20747512) Union City CouncilAdministrative Assistant III (20747512)Union City, CAUnder general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments.
School Administrative Assistant - White Hill Middle School Ross Valley School DistrictSchool Administrative Assistant - White Hill Middle SchoolSAN ANSELMO, CA$23.84–$30.41 / hourUnder supervision of the Principal, the Middle School Administrative Assistant provides broad-based support to the school site by assisting school personnel, the student body and a variety of visitors; overseeing school site work flow; contributing to health and safety; serving as receptionist in the front office; handling assigned budgets and operating and maintaining equipment and systems. We are proud of our highly skilled, caring, and compassionate educators and staff and we are committed to creating a safe, equitable, and inclusive learning environment in which students feel a sense of belonging, are respected and celebrated for their differences, and are empowered to thrive socially, emotionally, and academically.
Phlebotomist / Administrative Assistant Wednesday - Sunday One Medical of NY, PCPhlebotomist / Administrative Assistant Wednesday - SundayPalo Alto, CA$28–$30 / hourWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Phlebotomist / Administrative Assistant Bay Meadows One Medical of NY, PCPhlebotomist / Administrative Assistant Bay MeadowsSan Mateo, CA$26.25–$28.25 / hourp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Phlebotomist / Administrative Assistant Float One Medical of NY, PCPhlebotomist / Administrative Assistant FloatSan Francisco, CA$28–$30 / hourp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Phlebotomist / Administrative Assistant Cow Hollow One Medical of NY, PCPhlebotomist / Administrative Assistant Cow HollowSan Francisco, CA$26.25–$28.25 / hourWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Law Firm Operations/Administrative Assistant 1406 Epiq Global Business Transformation Solutions, LLCLaw Firm Operations/Administrative AssistantSan Francisco, CAFull timeOpensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
NewPhlebotomist / Administrative Assistant Entry Level One Medical of NY, PCPhlebotomist / Administrative Assistant Entry LevelSan Francisco, CAp>What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.
NewAdministrative Assistant Century GroupAdministrative AssistantWalnut Creek, CA$72,000–$85,000 / yearp>Century Group is partnering with a client who is seeking an Accounting Specialist to join their team. Qualifications:Show a results-driven approach with strong interpersonal and organizational skills.
Administrative Assistant EsselAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.
Sr Legal Administrative Assitant The Clorox CoSr Legal Administrative AssitantOakland, CA$65,000–$115,800 / yearli>10+ years of experience providing high‑level legal administrative support to senior leaders in a fast‑paced, highly collaborative environment; experience supporting legal, regulatory, or corporate functions is a plus. Your role at Clorox: The Administrative Assistant is a trusted partner providing direct support to the functional Pillar Leads within Legal & External Affairs (LEA) and a key contributor to the overall operational effectiveness of the function.
Administrative Business Partner, Business Planning and Pricing Google LLCAdministrative Business Partner, Business Planning and PricingSunnyvale, CAGoogle is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting. Track record of moving beyond task execution to designing internal frameworks and operational improvements that impact a site or product area.
Administrative Analyst California State UniversityAdministrative AnalystCAp>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The position provides operational support throughout the organization, encompassing the issuance and billing of parking permits and other accounts receivables; assisting with procurement and other account purchasing duties; management of special event parking accommodations; assisting with parking citation collections; and assistance with customer service by resolving customer problems.
NewAdministrative Associate 3 Leadstack IncAdministrative Associate 3Palo Alto, CA$25–$28.96 / hourtd>
Administrative Business Partner Waymo LLCAdministrative Business PartnerMountain View, CA$51.45–$64.91 / hourWe''re the partners who plan events, work with external partners, and orchestrate the daily activities of our teams and leaders, the real estate specialists who find and build amazing workspaces and research facilities; the systems experts who develop and run our intuitive IT and business tools. Since its start as the Google Self-Driving Car Project in 2009, Waymo has focused on building the Waymo Driver-The World''s Most Experienced Driver-to improve access to mobility while saving thousands of lives now lost to traffic crashes.
Administrative Business Partner, GeminiApp, DeepMind Google LLCAdministrative Business Partner, GeminiApp, DeepMindMountain View, CAAt DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
. seeking an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff.