531 Results for

Administrative Specialist Jobs in San Jose, CA

Jobs

New!

South San Francisco, CA2 days ago

li>This role will also act as a project administrator in a Document Controller capacity supporting projects in Autodesk Forma and supporting administrative activities such as project creation and closure, file permissions, adding/removing members, and assisting in approval workflow management to ensure timely handover of information.

Act as an Autodesk Forma project administrator helping create new project spaces, add/remove members, manage approval workflows, and collaborate with project teams to ensure timely handover of engineering project content in the Turn Over Package (TOP).

New!

Redwood City, CA4 days ago

$75,000–$135,000 Per Year
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

New!

Redwood City, CA3 days ago

$85,000–$135,000 Per Year
Full-time

They focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.

Tracy, CA12 days ago

$23.52–$27.93 Per Hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

Alameda, CA30+ days ago

$43.50–$43.50 Per Hour

This Behavioral Health Navigator role is ideal for someone with managed care or healthcare operations experience who can manage prior authorizations, utilization management (UM) workflows, documentation, and member/provider communication with accuracy and urgency. If you’re detail-oriented, organized, and comfortable working across multiple systems and stakeholders, this is a strong opportunity to build behavioral health UM and care coordination experience.

Alameda, CA16 days ago

$21.90–$26.99

p>The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS). We are seeking a Laboratory Records & Administrative Specialist to support the U.S. Food and Drug Administration (FDA) Office of Regulatory Testing and Surveillance (ORTS) at one of eight Human and Animal Food Laboratory locations across the United States.

CA30+ days ago

p>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Reporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds).

Capitola, CA19 days ago

$20.07–$22.13 Per Hour

Knowledge: Knowledge of proper office methods, techniques and procedures including filing systems, business correspondence, receptionist techniques and report writing; financial accounting and record keeping methods; correct English language usage, spelling, grammar, punctuation and vocabulary; basic techniques for supervision and employee motivation. Receive cash and checks, prepare and make bank deposits, reconcile school accounting records to district reports and maintain accurate accounting of all collection of funds; maintain petty cash fund.

CA11 days ago

Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.

New!

San Mateo, CA4 days ago

$22–$24 Per Hour

NorthStar Memorial Group is seeking a compassionate, detail-oriented Clerical & Administrative Specialist to join our team at Skylawn Funeral Home in San Mateo, CA. Strong computer proficiency, including Microsoft Office (Word, Excel) and ability to learn new systems (experience with HMIS a plus).

Livermore, CA22 days ago

$38.03–$45.63 Per Hour

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

San Mateo, CA8 days ago

$22–$24 Per Hour

p>NorthStar Memorial Group is seeking a compassionate, detail-oriented Clerical & Administrative Specialist to join our team at Skylawn Funeral Home in San Mateo, CA.

Strong computer proficiency, including Microsoft Office (Word, Excel) and ability to learn new systems (experience with HMIS a plus).

Livermore, CA24 days ago

$38.03–$45.63 Per Hour

Effective problem-solving skills and experience exercising discretion and sound judgment to anticipate, identify, and recommend appropriate actions and solutions to complex administrative problems, including handling sensitive business information and personnel interactions. Excellent interpersonal, communication, and presentation skills necessary to interact effectively with a multi-disciplinary workforce and represent the organization with all levels of management, internal and external stakeholders.

Livermore, CA29 days ago

$33.08–$45.63 Per Hour

Effective communication and interpersonal skills to interact with a diverse workforce and represent the organization at all levels of management, both internal and external to the Laboratory, with tact, diplomacy, and discretion. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow.

Livermore, CA30+ days ago

$33.08–$45.63 Per Hour

Advanced experience compiling, tracking, monitoring, resolving, and reporting complex data and results with advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions. Strong communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.

Livermore, CA17 days ago

$38.03–$45.63 Per Hour

p>To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf.

Advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions; experience working effectively as a team member as well as independently.

Newark, CA9 days ago

$32.56–$36.66 Per Hour

li>

Performs the following:

Specialized Functions:

Patient Interaction and Registration:

Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules.

The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting.

Newark, CA22 days ago

$32.56–$36.66 Per Hour

Performs the following: Specialized Functions: Patient Interaction and Registration: Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules. The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting.

New!

Newark, CA3 days ago

$32.56–$36.66 Per Hour

li>

Performs the following:

Specialized Functions:

Patient Interaction and Registration:

CA30+ days ago

li>Respond to requests for documentation and information related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; may perform outreach and marketing duties related to assigned program area.

Assist professional staff in performing and conducting studies, special projects, and administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents.

Santa Cruz, CA30+ days ago

The UC Santa Cruz Police Department seeks to hire individuals who embrace working within a diverse community, who can also: Communicate effectively with students, staff, faculty, and community members who come to UC Santa Cruz from varied backgrounds; Foster trust, credibility, and collaboration with the campus community; And demonstrate teamwork and collaboration that advances safety and security for the UC Santa Cruz community.

Under the general supervision of the Chief of Staff & Administrative Manager, the Administrative Specialist provides administrative support in areas that are essential to the operations of the Police Department: purchasing, facilities, payroll/personnel, and fiscal, and provides general administrative assistance to departmental staff.

San Jose, CA23 days ago

Managing the creation of the general and special conditions, safety requirements and scope requisitions for the Project - withsupport from Operations - to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.

New!

Stanford, CA5 days ago

td>

Lead Stack INC . seeking an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff.

New!

Stanford, CA5 days ago

$28–$28.96 Per Hour

The Client seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.

New!

Stanford, CA3 days ago

p>Administrative Operations Specialist Responsibilities:

Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation.
Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.

New!

Stanford, CA4 days ago

Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation. Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.

Millbrae, CA30+ days ago

Minimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.

New!

Hayward, CA3 days ago

The Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships.

Scholarship Data Integrity & Systems Management:

Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, PeopleSoft Campus Solutions, and Raiser's Edge/NXT donor database systems.

New!

Stanford, CAToday

Contractor

Seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.

Santa Cruz, CA30+ days ago

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Stanford, CA30+ days ago

$39.20–$45.56 Per Hour

The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Union City, CA17 days ago

Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned.

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments.

Palo Alto, CA30+ days ago

$28–$30 Per Hour

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.

San Mateo, CA30+ days ago

$26.25–$28.25 Per Hour

p>What you'll likely work on:

Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary.
As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.

San Carlos, CA30+ days ago

This position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.

Aptos, CA29 days ago

$169,234–$238,130 Per Year

Through subordinate director, directs and oversees District contracting, construction bidding, fixed-asset management, mailroom and warehouse operations; oversees and monitors processes for bidding and contracting for professional services, major construction projects, joint financing agreements, cooperation agreements, asset sales, leases and purchases and other specialized services and arrangements; ensures sound project management/contract management processes are in place to enable execution/completion within budget and schedule requirements; reviews and advises department managers on complex scope-of-work documents and resolves contract-related issues; within limits of authority, approves or may negotiate changes to scope of work within applicable legal requirements; oversees the District's risk management program; oversees the provision of vendor-provided business services such as bookstore, food vending and print services. Through subordinate director, directs and oversees operations of the Finance Department including long-term financial forecasting, planning and reporting, accounting, budgeting, categorical and grant fund reporting and compliance, payroll and other fiscal operations to ensure fiscal accountability and sound financial management of the District's resources; oversees the development and makes presentations of the District's preliminary and final budgets and budget augmentations to the President and Board of Trustees; ensures sound linkages between budget provisions and other financial arrangements and elements of the District's strategic plan and long-term goals; with the Director, develops and recommends adoption of new and revised finance, budget and accounting policies and procedures to ensure effective fiscal operations and sound internal controls; oversees the internal audit function.

Sunnyvale, CA30+ days ago

Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting. Track record of moving beyond task execution to designing internal frameworks and operational improvements that impact a site or product area.

CA30+ days ago

p>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The position provides operational support throughout the organization, encompassing the issuance and billing of parking permits and other accounts receivables; assisting with procurement and other account purchasing duties; management of special event parking accommodations; assisting with parking citation collections; and assistance with customer service by resolving customer problems.

Mountain View, CA30+ days ago

$51.45–$64.91 Per Hour

We''re the partners who plan events, work with external partners, and orchestrate the daily activities of our teams and leaders, the real estate specialists who find and build amazing workspaces and research facilities; the systems experts who develop and run our intuitive IT and business tools. Since its start as the Google Self-Driving Car Project in 2009, Waymo has focused on building the Waymo Driver-The World''s Most Experienced Driver-to improve access to mobility while saving thousands of lives now lost to traffic crashes.

Sunnyvale, CA30+ days ago

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.

San Jose, CA30+ days ago

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Serve as a trusted Administrative Business Partner, leveraging strong business acumen, discretion, and absolute confidentiality to proactively solve operational challenges and support executive decision-making.

Mountain View, CA17 days ago

At DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.

Sunnyvale, CA24 days ago

Mountain View, CA17 days ago

p>Preferred qualifications:

3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.

San Bruno, CA17 days ago

p>Preferred qualifications:

6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

Mountain View, CA30+ days ago

CA30+ days ago

p>Preferred qualifications:

3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.

San Bruno, CA30+ days ago

p>Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA30+ days ago

p>Preferred qualifications:

3 years of administrative experience supporting executive-level management in a corporate environment and managing projects and events from pre-planning to execution.
Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.

New!

Sunnyvale, CA3 days ago

p>Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

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Administrative Specialist Jobs in San Jose, CA

Documentation Specialist - Contract TalentBurst, Inc.

Legal Administrative Assistant (Corporate) Page Group

Legal Administrative Assistant Page Group

Equipment Rental Specialist Sunbelt Rentals

Behavioral Health Specialist {170339} A-Line Staffing Solutions LLC

Laboratory Records & Administrative Specialist Terrestris Global Solutions

Administrative Specialist, Dean of Students California State University

Administrative Specialist, Full-Time (26/27 School Year, Santa Cruz Gardens School) In-District Recruitment Soquel Union Elementary School District

Property Administrative Specialist Marriott International Inc

Clerical and Administrative Specialist Northstar Memorial Group

Administrative Specialist - Laser Systems Engineering & Operations Division Lawrence Livermore National Laboratory

Clerical and Administrative Specialist NORTHSTAR MEMORIAL GROUP, LLC

Administrative Specialist IV Lawrence Livermore National Laboratory

Administrative Specialist - Manufacturing Engineering Section Lawrence Livermore National Laboratory

Administrative Specialist - Active Security Clearance Required Lawrence Livermore National Laboratory

Classified Administrative Specialist (CAS) - Active Security Clearance Required Lawrence Livermore National Laboratory

Cancer Center New Patient Administrative Specialist II - Lymphoma Stanford Health Care

New Patient Administrative Specialist, Cancer Center Stanford Health Care

Cancer Center New Patient Administrative Specialist II - Uro Onc Stanford Health Care

Administrative Specialist (SHORT-TERM, TEMPORARY) West Valley-Mission Community College District

Administrative Specialist University of California

FEC Procurement Administrative Specialist Turner Construction Co

Administrative Operations Specialist Leadstack Inc

Administrative Operations Specialist Talent Software Services, Inc.

Administrative Operations Specialist Avispa Fukuoka Co Ltd

Administrative Operations Specialist Avispa Technology

Administrative Support Specialist Tellus Solutions

Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II) California State University

Administrative Operations Specialist Apidel Technologies

EEP Prevention Specialist and Administrative Officer University of California

Administrative Services Specialist, Climate and Energy Policy Program, Stanford Law School Stanford University

Administrative Assistant III (20747512) Union City Council

Phlebotomist / Administrative Assistant Wednesday - Sunday One Medical of NY, PC

Phlebotomist / Administrative Assistant Bay Meadows One Medical of NY, PC

Administrative Assistant Essel

Assistant Superintendent/Vice President, Finance & Administrative Services Cabrillo Community College District Financing Corporation

Administrative Business Partner, Business Planning and Pricing Google LLC

Administrative Analyst California State University

Administrative Business Partner Waymo LLC

Administrative Business Partner, Cloud AI Google LLC

Administrative Business Partner, Corporate Engineering Google LLC

Administrative Business Partner, GeminiApp, DeepMind Google LLC

Administrative Business Partner, Core ML, Spatial Flex Google LLC

Administrative Business Partner, Chrome and Web Ecosystem Google LLC

Administrative Business Partner, YouTube Trust and Safety, Operations and Content Policy Google LLC

Administrative Business Partner Google LLC

Administrative Business Partner, YouTube Marketing Google LLC

Administrative Business Partner, YouTube Google LLC

Administrative Business Partner, Chrome OS Google LLC

Executive Administrative Business Partner, StratOps Google LLC

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