3,904 Results for

Administrative Officer Jobs in the United States

Vaco LLC

$240000 - $260000

Killeen, TX

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:The individual’s skill sets, experience, and training; Licensure and certifications; Office location and other geographic considerations; Other business and organizational needs.

Credit Administrative Assistant

Plains State Bank

$45000 - $55000

Humble, TX

The ideal candidate is highly organized, proactive and capable of managing multiple deadlines to support the Credit Manager and credit team. The Credit Administrative Assistant’s role in the Credit Department is to assist the Chief Credit Officer and credit analysts.

Operations Officer - Administrative

DCS Corporation

Sterling Heights, MI

The applicant shall quality check organizational documentation and briefings (format, grammar, spelling, content, etc.) prior to submission to leadership, perform final reviews of taskers, and coordinate with Public Affairs. 2 years’ experience supporting a Major Defense Acquisition Program (MDAP) valued in excess of $185 million (ACAT I or II) using DoD 5000 weapon systems acquisition processes.

Strategic Alliances Officer

Foundation for the NIH

$100000 - $120000

North Bethesda, MD

Lead the fundraising team on several programs for which the officer and others are collectively raising funds; coordinate team activities and work collaboratively with scientific, finance and communications staff to advance the overall fundraising strategy and program activities. Manage an existing portfolio of major funding partners, developing and maintaining an in-depth knowledge and understanding of each organization’s priorities and building effective working relationships with partner representatives.

Administrative Assistant

Beacon Hill Staffing Group, LLC

$70000 - $85000

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Property Manager Administrative Assistant

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Executive Administrative Assistant, Journeyman

Bowhead / UIC Technical Services

Patuxent River, MD

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

Administrative Assistant/Bookkeeper

Kforce Inc.

$59500 - $80500

Morristown, NJ

Summary: In this role, work closely with CFO, Tax Director Controller and Senior Accountant with a wide variety of admin functions (document management, correspondence This is a great opportunity to join a unique organization. The organization has an extensive investment portfolio of private equity and brokerage accounts and a large volume of documents to manage, including contracts, bank statements, brokerage statements and more.

Administrative Assistant: Operations Associate

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.

Administrative Assistant

Federal Public Defender

$55124 - $81578

Newark, NJ

Duties: The Administrative Assistant will provide a variety of administrative support services to the Administrative Officer and administrative staff in the following manner: provide information regarding federal and local policy; operate office equipment; prepare and review travel vouchers; prepare and maintain documentation pertaining to deliveries and invoices against purchase orders; research and maintain vendor records; prepare obligations and enter them in the Judiciary Integrated Financial Management System; assist with maintenance of the office. The Federal Public Defender operates under the authority of the Criminal Justice Act, 18 U.S.C. § 3006A, to provide defense services for indigent persons in federal criminal cases and related matters in the federal courts.

Executive Assistant To CEO

Grubb Properties

Charlotte, NC

The ideal candidate thrives in close partnership with a fast-moving executive, exercises strong judgment, anticipates needs before they arise, and takes pride in keeping priorities, communication, and execution aligned across the organization. In this role, the Executive Assistant acts as a trusted operational partner to the CEO — helping translate priorities into action, anticipating needs, and ensuring communication and materials are organized and executed at the highest level.

Office Administrative Assistant

SIM REI Real Estate

Eustis, FL

This role is ideal for someone who enjoys staying organized, solving small problems quickly, and helping keep a busy office running efficiently. This creates a fast-paced environment where no two days are exactly the same and where team members can learn multiple sides of the real estate business.

Administrative Assistant

Budo Full Range Martial Arts, Inc.

Voorhees Township, NJ

Manage front desk responsibilities, including greeting visitors and handling phone, text and email systems with professionalism and courtesy. Support office management activities such as supply ordering, record keeping, and maintaining office cleanliness.

Administrative Assistant: CONSULTING ONLY

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact.

Administrative Support, Journeyman - Secret

DCS Corporation

$58935 - $70000

Bedford, MA

This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates.

Chief Executive Officer

Tulsa County Public Facilities Authority

TULSA, OK

Directly supervise senior leadership positions, including: Chief Operating Officer, Controller/Financial Officer, Chief Agribusiness Officer, Director of Racing, ExpoServe Director (food and beverage), Maintenance Manager, Marketing Manager, Events Manager, IT Director, Security Manager, and Executive Assistant. The CEO works closely with the Board Chair and committees to execute board priorities, manage Expo Square’s programs and facilities, and represent the organization to community partners, industry associations, and governmental entities.

Administrative Assistant

CFS

$41600 - $46000

East Granby, CT

The Administrative Assistant will track and assign weekly safety trainings and maintain safety portal updates. The Administrative Assistant must be organized, proactive, and able to manage multiple priorities.

Intellectual Property Administrative Assistant

Vaco LLC

$70000 - $80000

Cincinnati, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Administrative Assistant

Beacon Hill

$70000 - $85000

New York, NY

Accounting Administrative Assistant

Bering Straits Native Corporation

Anchorage, AK

Distribute bank statements, card statements, and other financial documentation to appropriate internal stakeholders, including executive leadership and finance staff. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound.

Administrative Assistant

Vaco LLC

$23 - $25

Foothill Ranch, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Bilingual Administrative Assistant

Vaco LLC

$25 - $27

Southfield, MI

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Quality Assurance Administrative Assistant

Ken's Foods

Mcdonough, GA

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Maintains product quality through use and adherence of good manufacturing practices, HACCP, food safety procedures, product specifications, and quality procedures.

Legal Administrative Assistant

CFS

$30 - $35

New York, NY

Familiarity with core legal concepts in housing court, rent demands, nonpayment, and holdover (landlord-tenant) cases. Strong written and verbal communication skills, with proven ability to handle high-volume emails and calls professionally.

Hearing Officer

New York City Housing Authority

$120000 - $140000

Brooklyn, NY

Administrative Assistant

Seth Diamond Associates

$48000 - $55000

New York, NY

Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing.

Executive Administrative Assistant For Mortgage Team

GFS Home Loans

$50000 - $65000

San Antonio, TX

The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.

Senior Administrative Assistant

Beacon Hill

$70000 - $75000

Beachwood, OH

Executive Administrative Assistant

Flagstar Bank

Troy, MI

Also responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Assistant Chief Medical Officer

Metro Community Health Center

$265000 - $317000

Pittsburgh, PA

Represents MCHC in medical-administrative and medical-educational matters with other institutions, universities, private and public organizations including community organizations and individuals, the press and other media, the professional medical community, and accrediting and regulatory agencies. • Recruits, hires, directs, evaluates, and coordinates the professional activities of the paid and volunteer medical, dental, and other health care staff providing outpatient services.

Executive Assistant to CEO - French fluency preferred

CMA CGM (America) LLC

$83500 - $125400

Norfolk, VA

With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Executive Administrative Assistant

Vaco LLC

$65000 - $70000

Columbus, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

Operations Officer - Program Management

DCS Corporation

Sterling Heights, MI

Minimum High School Diploma/GED plus 16 years of experience, an Associate degree plus 10 years or a bachelor’s degree 8 yrs, or Master's degree 6 years’ experience in a specialized field; Bachelor’s Degree in Engineering, Business Management, Logistics, Quality, Production, or other related technical field. Minimum of 6 years of experience in the last 10 years supporting the management of complex DoD engineering or technical programs, and experience working on military acquisition programs (preferably ground combat vehicle systems experience).

Chief Operating Officer

Flatrock Manor

Flint, MI

Process Optimization: Analyze current operations using data-driven insights to streamline workflows, integrate technology solutions, and enhance overall efficiency. •  Operational Leadership: Oversee all internal operations, including supply chain, production, logistics, and customer service, to ensure seamless execution and efficiency.

Legal Administrative Assistant - 2nd shift

Vaco LLC

$75000 - $95000

Boston, MA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Senior Executive Assistant - Chief Product & Operations Officer

Athenahealth

$67000 - $115000

Boston, MA

That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve. Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative  workspaces  — some offices even welcome dogs.

Administrative Assistant

Xtreme Solutions

$37000 - $45000

Atlanta, GA

XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Administrative Assistant: Business Associate

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

Bilingual Administrative Assistant

CFS

$40000 - $48000

Houston, TX

This individual will play a key role in ensuring smooth day-to-day office operations while providing excellent customer service in both English and Spanish. We are seeking a polished and professional Bilingual Receptionist / Administrative Assistant to be the first point of contact for our organization.

Hearing Officer

Office of Temporary and Disability Assistance

$96336 - $121413

Albany, NY

Please note: Titles which require special qualifications must also meet the following criteria: • Hearing Officer 1 (SG-25): 12 months as an Assistant Hearing Officer, or Admission to the NYS Bar and 24 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency, • Assistant Attorney 1 (NS equated to SG-18): Law school graduation and/or eligibility for NYS Bar Admission, • Assistant Attorney 2 (NS equated to SG-20): Admission to NYS Bar, • Assistant Hearing Officer (NS equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency, Desired Competencies: • The Office of Administrative Hearings (OAH) seeks the best candidates for positions across New York State. • Assistant Attorney 1 (NS equated to SG-18): Law school graduation and/or eligibility for NYS Bar Admission, • Assistant Attorney 2 (NS equated to SG-20): Admission to NYS Bar, • Assistant Hearing Officer (NS equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency.

Administrative Assistant Junior

Bowhead / UIC Technical Services

Patuxent River, MD

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

Bilingual Receptionist / Administrative Assistant

CFS

$37000 - $41000

Houston, TX

This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and supporting a team in a fast-paced setting. In this role, you’ll play a key part in creating a welcoming environment while keeping daily office operations running smoothly.

Contract Compliance Officer or Manager

Economic Development Corporation of KC

Kansas City, MO

This full-time staff position will be responsible for working with the Tax Increment Financing Commission (TIF), Land Clearance for Redevelopment Authority (LCRA), Planned Industrial Expansion Authority (PIEA), Enhanced Enterprise (EEZ), and Chapter 353 programs to ensure compliance with redevelopment agreements and other documents as directed. Coordinates the processes and procedures, including gathering documentation and confirmation of compliance, scheduling Commission/Board approval, and the collection of fees necessary for the issuance of Certificates of Completion & Compliance (TIF) and Certificates of Tax Abatement for LCRA/EEZ/353 for Plans/Projects.

Administrative Assistant

Jobot

$15

Las Cruces, NM

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

Full-Charge Bookkeeper / Administrative Manager

CFS

$80000 - $105000

Bemidji, MN

Bookkeeper #FullChargeBookkeeper #AccountingJobs #AdministrativeManager #ManufacturingJobs #BemidjiMN #SmallBusiness #HandsOnRole #LI-ONSITE #LI-PS1 #INMAR2026. You’ll work closely with ownership, help keep the business running smoothly, and play a key role in maintaining accurate financials and efficient internal processes.

Audiology Administrative Assistant

Ohio ENT & Allergy Physicians

Columbus, OH

The Audiology Administrative Assistant plays a critical role ensuring a seamless patient experience within a clinical environment characterized by high telephone volume and a focus on delivering excellent patient care. This role manages patient calls for all (6) office locations, route calls to the appropriate office, registering patients and scheduling appointments.

Bilingual Administrative Assistant (English/Spanish)

Sparks Group

$22 - $23.5

WASHINGTON, DC

The position requires strong attention to detail, the ability to work independently, and the capability to support multiple team members, including leadership, technical staff, and consultants. Work involves regular coordination with internal teams, regional offices, and external partner organizations.

Administrative Assistant III

Joulé

$23 - $30

Los Angeles, CA

This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.

Senior Administrative Assistant

ProPivotal

$35 - $40

NEW YORK CITY, NY

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys keeping operations organized, and brings a polished, proactive approach to high-level administrative support. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

Chief Medical Officer

Jobot

$260000 - $300000

Pottstown, PA

Reporting directly to the CEO, the CMO will play a critical role in shaping clinical strategy, ensuring quality outcomes, and inspiring a team of dedicated providers who deliver compassionate, patient-centered care to all — regardless of insurance status or ability to pay. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.