Executive Assistant To CEO
Grubb Properties
Charlotte, NC
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JOB DETAILS
SKILLS
Administrative Skills, Board Meeting, Calendar Management, Communication Skills, English Language, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Financial Statements, High Net Worth, Investment Management, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Publications, Real Estate, Schedule Development, Systems Maintenance, Team Player, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Charlotte, NC
POSTED
8 days ago
Location: Charlotte, NC (On-site)
Department: Executive Office
Reports To: CEO
Employment Type: Full-Time
About Us
At Grubb Properties, we’re more than just a real estate investment and management firm — we’re a team driven by purpose, precision, and people. Our leadership team is dynamic, fast-paced, and deeply committed to excellence. We’re now seeking a highly skilled Executive Assistant to support our CEO — a pivotal role at the heart of our organization.
The Opportunity
This is not your typical EA role. You’ll serve as the strategic right hand to the CEO, managing complex schedules, high-level communications, and confidential matters with discretion and finesse.
In this role, the Executive Assistant acts as a trusted operational partner to the CEO — helping translate priorities into action, anticipating needs, and ensuring communication and materials are organized and executed at the highest level. This role requires a high level of precision, responsiveness, and the ability to operate with strong judgment in situations where direction may be limited.
The ideal candidate thrives in close partnership with a fast-moving executive, exercises strong judgment, anticipates needs before they arise, and takes pride in keeping priorities, communication, and execution aligned across the organization.
This is an in-office role that works closely with the CEO and leadership team on a daily basis.
What You’ll Do
Executive & Personal Support
- Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity
- Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports
- Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC
- Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics
- Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes
- Assist with executive events, charitable initiatives, and confidential business and personal matters
- Ensure seamless execution of day-to-day administrative tasks and executive office operations
- Coordinate conference calls, quarterly meetings, and executive communications
- Manage shipping and courier logistics (e.g., FedEx) for executive materials
- Oversee seasonal communications such as holiday cards
- Assist with the preparation and distribution of executive publications and presentations
- Maintain accurate filing systems and contact databases
- Track continuing education and certifications for executives
- Handle all matters with the highest level of confidentiality and professionalism
- Bachelor’s degree in English, Communications, or related field preferred
- 5+ years of experience supporting senior executives or leadership teams
- Exceptional written and verbal communication skills
- Mastery of Microsoft Outlook, Word, and Excel
- Experience coordinating complex travel and logistics
- Experience with Concur is a plus
- High emotional intelligence, discretion, and professionalism
- Ability to thrive in a fast-paced, ever-changing environment
- Experience working with high-net-worth individuals is a plus
- Work directly with visionary leaders
- Be part of a collaborative, high-performance culture
- Opportunity to shape and grow a key role within the organization
Grubb Properties is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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MANAGEMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE
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