Property Manager Administrative Assistant

Overview:
We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Key Responsibilities:

• Assist the Property Manager with day-to-day condominium operations

• Serve as a point of contact for residents, vendors, and guests

• Handle administrative tasks including correspondence, filing, recordkeeping, and reports

• Coordinate service requests, maintenance schedules, and vendor access

• Assist with violation notices, work orders, and follow-ups

• Support move-ins/move-outs and access control procedures

• Attend meetings as needed and prepare meeting materials

• Ensure compliance with association policies and procedures

Qualifications:

• Prior experience in property management or condominium/HOA administration preferred

• Strong organizational, communication, and customer service skills

• Proficiency in Microsoft Office; property management software a plus

• Ability to multitask and work independently in a professional environment

• Knowledge of Florida condominium operations and regulations is a plus

• Professional appearance and demeanor required

Schedule & Compensation:

• Full-time, on-site position

• Compensation commensurate with experience