Administrative Coordinator Jobs in San Francisco, CA
One Medical
Tiburon, CA
What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.
Jobot
$30 - $38
South San Francisco, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate brings 2+ years of experience in project coordination, preferably in nonprofit, legal, or professional service settings, and is comfortable navigating a dynamic, fast-paced environment with multiple priorities.
Jobot
$26 - $32
Alameda, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Service Coordinator plays a central role in supporting the daily operations of the Service Department, with responsibility for customer communication, technician dispatch coordination, and billing support.
Jobot
$21 - $24
Redwood City, CA
Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Satellite Holdings, LLC
$108439.88 - $150237.51
Mountain View, CA
Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.
Satellite Holdings, LLC
$108439.88 - $150237.51
Sunnyvale, CA
Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.
Jobot
$21 - $34
San Francisco, CA
Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
North Bay Children
$28 - $30
Novato, CA
Provide reception support for administration, greeting guests, directing flow, receiving packages and processing incoming and outgoing mail/packages. The ideal candidate will be bilingual (English/Spanish), possess at least 2 years of front office administrative and customer service experience, and demonstrate exceptional customer service and computer skills.
Spectraforce Technologies Inc
$56140 - $83200
San Mateo, CA
SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Axelon Services Corporation
San Francisco, CA
Location: Hematology, Blood & Marrow Transplant, and Cellular Therapy, 400 Parnassus Avenue, 3rd/4th floor, SF CA 94143. Apex trained/experienced candidates strongly preferred.
Roadsafe Traffic Systems
$22 - $26
American Canyon, CA
Position Summary:The Project Coordinator plays a critical role in ensuring customer service excellence by managing and coordinating project-related activities, equipment scheduling, and communication with internal and external stakeholders. This position requires an initiative-taking approach to problem-solving, efficient planning, and a strong ability to multitask in a fast-paced construction environment.
Metasys Technologies, Inc.
$28 - $29
San Francisco, CA
As a Workplace Experience Coordinator, you will be responsible for delivering a world-class customer service experience to employees and guests within a designated building. Key Responsibilities | Day-to-Day TasksServe as the first point of contact for all visitors entering the facility, greeting them with a friendly and welcoming demeanor.
Fowers Point S Tire & Auto Service
$18 - $20
San Francisco, CA
We are hiring a reliable and organized Remote Administrative Assistant to support our team. Basic computer skills (MS Office, email, Google Docs).
Jobot
$30 - $40
South San Francisco, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. 4. Support for Organization Change Management: You will support the implementation of change management strategies and ensure that changes are smoothly and successfully implemented to achieve lasting benefits.
1Life Healthcare, Inc.
San Francisco, CA
What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.
1Life Healthcare, Inc.
San Francisco, CA
What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Phlebotomist / Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
1Life Healthcare, Inc.
San Francisco, CA
What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.
Stanford Health Care
$48.38 - $54.48
Redwood City, CA
With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. + Knowledge, understanding and ability to use English grammar, spelling, punctuationAdvanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, andPowerPoint) required.
Tap Growth ai
$63864 - $79832
San Rafael, CA
The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple priorities while ensuring compliance and efficiency. We are seeking a detail-oriented and organized Contract and Administrative Coordinator to manage contracts, administrative tasks, and support business operations.
Aladdin Bail Bonds
$17 - $23
Oakland, CA
Assist with Corp requests, and inter-agency requests (such as: filing motions, exonerations, pulling minute orders, filing trust deeds, etc…) in a timely manner. Excellent written and verbal interpersonal/ communication skills that ensure successful interaction with clients.
ACCO Engineered Systems
$24.74 - $32.64
Pleasanton, CA
Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
Apidel Technologies
Stanford, CA
This includes administrative support and supporting the design, planning, implementation, and coordination of events, pre-event production tasks, event day support including registration, event floating, among other event specific and administrative tasks. Serve as a member of the Event Operations team and contribute to a wide variety of functional areas, including decisions, event logistics, hospitality support, client communications, guest/client/faculty support.
Cogent Infotech Corporation
Brisbane, CA
We partner with leading organizations nationwide across nursing, allied health, executive search, and healthcare IT — delivering people-first solutions that strengthen patient care. Strong computer and multitasking skills are essential to succeed in a hybrid environment while managing patient needs with professionalism and accuracy.
GTT, LLC
Alameda, CA
We are seeking a proactive and highly organized Administrative Assistant to support executive leadership, including the Head of Technology, Head of Marketing, and Head of Strategic Operations. This role requires a detail-oriented professional who can multitask effectively, make independent decisions, and manage a high volume of tasks within a 40-hour workweek.
Alta Planning + Design
$75000 - $80000
Oakland, California
Our core values and work bring about positive change by creating places that are geared toward moving people rather than cars, connecting community members to daily needs and human experience, and empowering every person to live an active healthy life. As a global leader in mobility innovation for 30 years with over 200 staff, we are dedicated to connecting people to places by working across disciplines and scale to address social justice, safety, and environmental resilience.
Sysco
$24.33 - $36.44
Fremont, California
Professional Skills:Ability to plan and organize your work activities; analyze and disseminate numerical data; manage work time efficiently; follow procedures and policies; perform basic mathematical calculations; identify and solve problems; maintain a file system to include alphabetical, numerical, and chronological filing activities. JOB SUMMARY:The Field Sales Coordinator will support local District Sales Managers by focusing on customer needs through processes such as validating orders, researching problems and processing customer requests.
H&R Block
$19.28 - $28.89
HAYWARD, California
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
Alameda Health System
$44.15 - $73.56
Oakland, CA
Performs revenue and expenditure projections for department’s budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS.
Impec Group
$73200 - $83200
Santa Clara, CA
The Jr Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.
County of San Mateo
San Mateo, CA
The Administrative Services Manager (ASM) will direct all fiscal operations, including the budget, accounting, performance, procurement, and contracting functions of the Department and provide direct supervision over professional and clerical employees. We strive to be on the cutting edge of emerging 911 technology, including NexGen911, Text-To-911, improved Smartphone Tracking and GIS, and video communications.
Apidel Technologies
Palo Alto, CA
Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.
Aequor Technologies LLC
South San Francisco, CA
Screening QuestionsDo you have experience working with smartsheet or other project management tools? Preferred (Optional)Experience in healthcare or project management preferred.
Veev
$35 - $42
Hayward, CA
Veev's prefabricated closed panel systems allow homes to be assembled efficiently on site while delivering both a more sustainable and higher quality final product than traditional construction. Support contract administration and financial coordination, including purchase order (PO) creation, invoice tracking, and collaboration with accounting to ensure timely processing of payments.
Felton Institute
$30 - $35
San Francisco, California
Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.
CAIR San Francisco Bay Area
$29 - $32
Santa Clara, CA
The Senior Program Coordinator will play a key role in coordinating outreach to correctional facilities, assisting with compliance efforts, and supporting long-term initiatives that promote dignity and religious freedom for incarcerated Muslims. They will work closely with internal teams to help increase program visibility, share impact stories thoughtfully, and assist in developing targeted fundraising campaigns that sustain and expand the program's work.
Lancesoft
$32
San Francisco, CA
Ability to effectively interact with peers, managers, customers and subcontractors; Advanced computer literacy –MS Office (Excel, Word, Visio, Powerpoint). Secure backup support from other Project Coordinators before going on leave and ensure relevant SAP charge codes are being assigned to those backup Project Coordinators.
DeLeon Realty
Palo Alto, CA
Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Must have at least 2+ years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant.
Ideal Restoration
$24 - $28
SF, CA
We seek a highly organized and customer-focused Project Coordinator to support our Project Managers and field teams in ensuring the smooth and efficient delivery of environmental remediation services, creating exceptional client experiences, and orchestrating successful project completion. You will also track contracts, invoices, submittals, and estimates, provide daily status updates, maintain project schedules and files, collect site reports and logs, prepare change orders and supplements, assist with material purchases and deliveries, and facilitate customer warranties and certificates of completion.
Allana Buick & Bers
Oakland, CA
Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
AECOM
$95000 - $130000
Oakland, CA
Responsibilities include but are not limited to:** + Act as Environmental Compliance Coordinator/Deputy Project Manager on multiple projects; including review and interpretation of project plans and permits; schedule and staff surveyors, monitors, and technical experts; and coordinate compliance with clients, contractors, and resource agencies. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
Felton Institute
$30 - $33
Alameda, California
We are seeking a highly organized, detail-oriented HR Administrative Assistant to support the Human Resources department with a wide range of administrative and HR functions. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults.
Staffing Advisors
$65000 - $80000
San Francisco, CA
With a vision to lead the global anesthesiology community to advance the science and practice of medicine, IARS provides educational and research resources through its monthly journal Anesthesia & Analgesia, provided in print and online, and the monthly clinical companion journal A&A Practice, a premier Annual Meeting, webinars, research and educational grants, an online community and the OpenAnesthesia educational resource. As Member Engagement Coordinator, you will play a key role in connecting members, non-members, and volunteers to a wide range of engagement opportunities, ensuring that participation is accurately tracked and reported, and supporting IARS staff with the data needed to strengthen recruitment, retention, and engagement projects.
Performance Mechanical, Inc.
$23 - $26
Pittsburg, California
We are an award-winning provider of best-in-class industrial and commercial contracting services, including industrial plant maintenance and construction, process piping system design and fabrication, code vessel repairs, welding, and HVAC piping solutions. Job Summary: Performance Mechanical Inc. is seeking a detail-oriented Payroll Administrative Assistant to join our Payroll team in Pittsburg, CA.
SkinSpirit
$20 - $28
Burlingame, CA
The Client Care Coordinator is primarily responsible for providing support with the daily activities of a medical spa including telephone coverage, appointment scheduling, registration, opening and closing transactions and client care. Candidate MUST be available to work any shift to support business needs including weekday, weekend and evening shifts - to include opening and closing shifts.
San Francisco Federal Credit Union
San Francisco, CA
This position offers a unique opportunity to work closely with the executive team, supporting internal and external communications, planning high-impact events, coordinating projects, and ensuring the CEO’s office runs like a well-oiled machine. As we continue to grow, we are seeking a dynamic and resourceful Coordinator, Office of the CEO, to play a vital role in ensuring smooth operations for our executive leadership while also supporting our fast-paced Office of the Chief of Staff.
Apidel Technologies
Stanford, CA
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Abacus Service Corporation
Oakland, CA
Promptly respond to internal customers requests for service and guides customer to the appropriate service provider; will be knowledgeable about all Talent Acquisition services and processes and provides single-call resolution. Additionally, excellent communication skills, both written and verbal, are crucial for coordinating with candidates, internal customers, and HR staff, as well as for maintaining confidentiality and managing sensitive information.
CAIR San Francisco Bay Area
$33 - $39
Santa Clara, CA
Oversee offboarding procedures, including coordinating knowledge transfer, conducting exit interviews, recovering equipment and system access, ensuring timely final pay and required documentation, and supporting a respectful and compliant departure experience. Support end-to-end recruitment efforts to fill open positions, including sourcing candidates through relevant channels, screening resumes, coordinating interviews, and supporting the selection process to attract top talent to CAIR-SFBA.
DeSilva Gates Construction
$62500
Dublin, CA
We are seeking a detail-oriented Administrative Assistant in the Estimating Department who thrives in a fast-paced environment and takes pride in supporting the estimating team, organizing contract documentation and helping ensure compliance processes run smoothly. In this role, you will be essential in the bid process, prepare subcontract documents and support daily office operations- playing an important part in projects that help build our communities.
Wollborg Michelson Recruiting
Walnut Creek, CA
The Administrative Assistant will provide high-level professional administrative support, handling sensitive and personal information with discretion and confidentiality. Support daily operations by managing tasks, follow-ups, and communication as requested.