225 Results for

Administrative Coordinator Jobs in Oakland, CA

Jobs

New!

San Francisco, CAToday

$21–$24 Per Hour

Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

New!

San Francisco, CAToday

$21–$24 Per Hour

The successful candidate will have a minimum of 2 years of experience in a similar role, with a strong background in scheduling surgeries, submitting prior authorizations, working the front desk, checking in patients and providing administrative support for provider's teams. Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services.

New!

San Francisco, CAToday

$21–$24 Per Hour

New!

Sunnyvale, CA3 days ago

$108,439.88–$150,237.51

Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.

Alameda, CA11 days ago

Remote

$40–$40 Per Hour

If you have experience in managed care, utilization review support, skilled nursing (SNF/LTC), discharge planning coordination, or Medi-Cal/Medicare-related workflows, this Long Term Care Coordinator role is a strong match. We’re hiring a Long Term Care Coordinator to support clinical staff with the administrative and non-clinical coordination work that keeps long-term care (LTC) admissions, transitions, and authorizations moving.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Francisco, CA12 days ago

Remote

$30–$35 Per Hour
Full-time
Employee

This position plays a key role in building and scaling a new operational function, ensuring processes are well-defined, reporting is accurate, and governance structures are in place to support long-term success. This role will focus on process documentation, reporting validation, and governance support, while partnering across Finance, Operations, Provider Services, and Vendor Management teams.

San Rafael, CA14 days ago

$30–$39.60 Per Hour
Full-time
Employee

This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance, and have the ability to look ahead at potential issues that need addressing early. The Executive Coordinator's assignments will be varied and complex in nature, requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity, and discretion in resolving issues.

San Francisco, California30+ days ago

$38–$46 Per Hour

This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.

San Francisco, California30+ days ago

$80,000–$95,000

New!

Mountain View, CA2 days ago

$20–$25 Per Hour
Temporary

By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Immediate need for a talented Korean Bilingual Executive Assistant / Administrative Coordinator .

San Francisco, CA17 days ago

Full-time

We own and/or manage approximately 36 affordable housing buildings serving over 4.500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. Job Summary: Under supervision of the Director of Property Management, the Legal Administrative Coordinator will be responsible for coordination between CCDC Property Management and legal services for housing stability of low-income households.

San Rafael, CA30+ days ago

$63,864–$79,832 Per Year

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple priorities while ensuring compliance and efficiency. We are seeking a detail-oriented and organized Contract and Administrative Coordinator to manage contracts, administrative tasks, and support business operations.

Redwood City, CA30+ days ago

$48.38–$54.48 Per Hour

With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. + Knowledge, understanding and ability to use English grammar, spelling, punctuationAdvanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, andPowerPoint) required.

Pinole, California12 days ago

$19.50–$29.15 Per Hour

With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting. Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant).

New!

San Francisco, CA3 days ago

DCs also support in helping build and manage a pipeline of funder solicitations and request for proposal opportunities from relevant philanthropic, corporate social responsibility, state actor, and federal agency funders, ensuring that team deadlines are met, tasking is clear, coordination and communication is consistent, and submissions are complete. Software and Digital FluencyYou are proficient with AMC’s and clients’ software platforms (including Microsoft Office Suite, Google Workspace, ChatGPT, Gemini, and similar tools) and are able to learn new systems (e.g., NotebookLM, Asana, Harvest, Candid, Salesforce, Instrumentl) quickly.

San Francisco, CA25 days ago

Full-time

Manages the artist/BMP contract process for the Honoraria and Temple grant programs; acts as liaison between Accounting, Artist Liaisons, artists, and Legal team to finalize documents; ensures accuracy of documents; routes contracts via Docusign for final signatures. Supports the management and administration of the ARTerian volunteer team, working with ARTerian VCs and Art Management Specialist to:Recruit, vet and onboard new ARTerian volunteers.

New!

Fremont, CA5 days ago

$30–$35 Per Hour

Provide oversight and coordination related to: Break room functionality and suppliesCleaning service alignment (dotted-line coordination). Johnson Service Group is seeking to fill an Administrative Support position for our client that is in a fast paced manufacturing environment for a contract to hire opportunity.

San Jose, California10 days ago

The Safety Coordinator is responsible for evaluating service center loss exposures and trends, strategic planning at the area level and implementing safety programs to achieve established goals. Atlas Trillo, is part of the nation's largest plumbing, heating and air conditioning service provider in the country, and we are looking for a Part-Time Safety/Fleet Coordinator to join our team.

San Jose, CA30+ days ago

We are seeking a highly organized and proactive Administrative Assistant to provide primarily HR administrative and recruitment support, with a smaller portion of general office and administrative assistance. This role supports day-to-day HR operations, recruitment administration and employee records management in a high-volume, fast-paced and continuously evolving work environment.

HAYWARD, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Vallejo, California20 days ago

Experience utilizing common communication technologies and services (email (Outlook), Zoom, including development of list serves, voicemail, phone, and video conferencing. · Strong problem solving and organizational skills including, managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.

Livermore, California30+ days ago

$75,000–$85,000

Work with the Estimating team to facilitate the bid process, including preparation of required forms for bid and proposals, monitoring of timeline, management of bid and proposal dates and subcontractor coordination. The estimating administrative assistant must have construction industry experience (general contractor experience preferred) and be proficient in Microsoft Office, Procore, SmartBid, and document management systems.

San Jose, California14 days ago

$22–$25 Per Hour

Concord, CA16 days ago

This role involves managing project documentation, delivering materials to job sites, preparing and submitting bid packages, and performing a variety of administrative tasks to ensure smooth project execution. Knowledge, Skills, and AbilitiesProficiency with computer software such as Microsoft Word, Excel, Adobe, and related programs.

Richmond, CA27 days ago

Interfaces with and assists facility managers, regional managers, leads, associates, I.S. and Finance Departments, transportation (rail & truck) representatives and customers with day to day operations and special projects. Pull reports for shipped, received, damaged and old units on the ground, goes to customer every day.

Palo Alto, CA30+ days ago

Contractor

Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.

Concord, CA17 days ago

This role involves managing project documentation, delivering materials to job sites, preparing and submitting bid packages, and performing a variety of administrative tasks to ensure smooth project execution. Duties and ResponsibilitiesThe Project Coordinator will be responsible for, but not limited to:Preparing project invoices and facilitating change orders.

San Francisco, CA15 days ago

Part-time

Position Description: The Project Coordinator will support a variety of CYC community programs, events, and media-related projects by assisting with event planning and coordination, TV show production support, promotional content creation, social media promotion, and on-site project execution. Our services include academic support and college counseling, job placement and employment training, substance use and violence prevention education, crisis intervention and mediation, leadership development, and technology and computer training.

Hayward, CA30+ days ago

$35–$42

Veev's prefabricated closed panel systems allow homes to be assembled efficiently on site while delivering both a more sustainable and higher quality final product than traditional construction. Support contract administration and financial coordination, including purchase order (PO) creation, invoice tracking, and collaboration with accounting to ensure timely processing of payments.

SF, CA30+ days ago

$24–$28 Per Hour

We seek a highly organized and customer-focused Project Coordinator to support our Project Managers and field teams in ensuring the smooth and efficient delivery of environmental remediation services, creating exceptional client experiences, and orchestrating successful project completion. You will also track contracts, invoices, submittals, and estimates, provide daily status updates, maintain project schedules and files, collect site reports and logs, prepare change orders and supplements, assist with material purchases and deliveries, and facilitate customer warranties and certificates of completion.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

Daly City, California30+ days ago

6. Is familiar with emergency codes and emergency preparedness procedures and understands his/her role in response to each of the emergency codes (Code Blue, Code Amber, Code Orange, Code Red, Code Gray, Code Silver, Code Purple, etc.). They should be able to perform duties of a board scope and complexity to analyze, develop, design, modify, plan, install, evaluate, certify, and correct systems malfunctions on complex medical systems that have virtually interrelated, and sometimes dispersed subsystems.

Oakland, CA30+ days ago

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

San Francisco, CA30+ days ago

This position offers a unique opportunity to work closely with the executive team, supporting internal and external communications, planning high-impact events, coordinating projects, and ensuring the CEO’s office runs like a well-oiled machine. As we continue to grow, we are seeking a dynamic and resourceful Coordinator, Office of the CEO, to play a vital role in ensuring smooth operations for our executive leadership while also supporting our fast-paced Office of the Chief of Staff.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Pleasanton, California30+ days ago

$23–$25 Per Hour

This position is ideal for candidates who have already worked in HR support or administrative roles and are comfortable handling confidential information, deadlines, and multiple priorities. Our client is seeking a Human Resources Coordinator with at least one year of hands‑on HR or administrative experience to support day‑to‑day HR operations in a fast‑paced environment.

San Francisco, CA27 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Palo Alto, CA22 days ago

Full-time

The Elementary School Enrichment Coordinator is responsible for the design, implementation, and management of INTL’s enrichment programs throughout the year, including after-school enrichment classes, mini-camps, and summer camps, as well as the extended day experience for students. Serve as a visible, active, and engaged presence on campus, particularly during outdoor supervision, by proactively engaging with students, supporting positive behavior, and building strong relationships across the community.

San Rafael, CA27 days ago

Temporary

We are taking steps to ensure that the California Film Institute is a safe and equitable space for staff members, filmmakers and audiences alike by incorporating inclusivity, diversity and accessibility measures into our business plan and tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our work. The Guest Services Coordinator works closely with the Programming & PR Departments and Theater Operations and Box Office to craft a memorable and welcoming experience for every guest attending the Mill Valley Film Festival.

Oakland, CA30+ days ago

$20–$28 Per Hour

The Client Care Coordinator is primarily responsible for providing support with the daily activities of a medical spa including telephone coverage, appointment scheduling, registration, opening and closing transactions and client care. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results.

San Francisco, CA30 days ago

Full-time

Required Qualifications Bachelor's degree in a related field or equivalent experience/training Minimum 1 year of experience supporting clinical committees Ability to work independently and manage multiple priorities Familiarity with case review processes and quality improvement activities Background in quality and experience working in community hospital settings Strong organizational skills with the ability to manage multiple deadlines Excellent written and verbal communication skills High attention to detail and ability to maintain confidentiality Preferred Qualifications Associates or Bachelors degree in Healthcare Administration or Nursing. Working Title: MSPRC Medical Staff Coordinator Schedule: M-F 8 hrs/day, 40 hrs/week 100% onsite: 450 Stanyan Street, SF, CA Duration: 7 weeks with possible extension This role is a Peer Review and Medical Staff Office support position.

New!

Suisun City, California5 days ago

$75,000–$100,000 Per Year

Overview: The Senior Proposal Coordinator is a core member of the pursuit team—responsible for developing clear, credible, and differentiated proposal content that positions Shimmick and Axia to win complex infrastructure work. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

San Francisco, California18 days ago

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. California Consumer Privacy Act: Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.

Pleasanton, California28 days ago

$30–$35 Per Hour

This role supports managers and team members by handling daily administrative tasks, coordinating communication, and maintaining organized systems. The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of an office or department.

San Francisco, California30+ days ago

$100,000–$120,000 Per Year

This role will be responsible for coordinating all phases of recruiting (specializing in a particular area in offices where applicable), including the summer program, entry level hiring, and campus outreach, while serving as a liaison to law schools, coordinating with internal departments, and providing mentorship and support to junior team members. Collaborating with team members and committees to identify and implement new marketing and promotional strategies, providing administrative support to the Recruiting Committee by preparing recruitment statistics, reports, and presentations.

Fremont, CA19 days ago

$6,500–$6,500

It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

San Francisco, CA30+ days ago

$27–$30.61

Advanced proficiency in Microsoft Excel, Word, Outlook and PowerPoint, with working knowledge of social media platforms and strong comfort using and quickly learning online tools such as Box, Doodle Polls, iContact, Canvas, Canva, Concur, Zoom, and Microsoft Teams. Under the direction of the Deputy Director of Academic Program Services, the Academic Program Services Coordinator is responsible for providing instructional, administrative and program support to faculty, faculty-led research and other programmatic centers including general administrative support to the academic program.

New!

Concord, CA4 days ago

Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs. Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.

Santa Clara, CA19 days ago

$30–$33 Per Hour

For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Additionally, they will be responsible for assisting the Marketing Department in handling all administrative tasks, including organizing events; handling all telephone, walk-in, and inbound mail inquiries; and touring qualifying prospects, as needed.

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Administrative Coordinator Jobs in Oakland, CA

Jobs

Hospital Practice CoordinatorJobot

Hospital Care CoordinatorJobot

Practice CoordinatorJobot

Clinical CoordinatorSatellite Holdings, LLC

Utilization Management Coordinator {166725}A-Line Staffing Solutions LLC

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Project Coordinator 2Talent Software Services

Executive AssistantTalent Software Services

Travel Administrative CoordinatorUltimate Staffing Services

Traveling Administrative CoordinatorUltimate Staffing Services

Korean Bilingual Executive Assistant / Administrative CoordinatorPyramid, Inc

Legal Administrative CoordinatorChinatown Community Development Center

Contract and Administrative CoordinatorTap Growth ai

Administrative Coordinator - Ambulatory CareStanford Health Care

Administrative CoordinatorSprouts Farmers Market

Development Administrative CoordinatorA.M. Crawford, Inc.

Art Administrative CoordinatorBurning Man

Administrative Assistant and Site CoordinatorJohnson Service Group

Administrative Safety Coordinator (Part-Time)Atlas Trillo Heating & Air Conditioning

Administrative Assistant - Recruitment and HR SupportFoxconn Industrial Internet - FII

Seasonal, Operations Administrative AssistantH&R Block

Administrative AssistantTouro University California

Bid Coordinator Estimating AssistantUltimate Staffing Services

Project Coordinator IOne Workplace

Project Coordinator - NorCalMotive Companies

HR Administrative SupportAuto Warehousing Company

Administrative Associate lllApidel Technologies

Project Coordinator - NorCalMotive Workforce Solutions

Project Coordinator - Community EventsCYCSF

Construction Project CoordinatorVeev

Project CoordinatorIdeal Restoration

Administrative AssistantFelton Institute

Project CoordinatorAHMC Healthcare

Administrative AssistantAllana Buick & Bers

Coordinator, Office of Chief of StaffSan Francisco Federal Credit Union

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Human Resources CoordinatorAlicia Corona

Administrative Assistant – Digital MarketingMatchPointe Group

Elementary School Enrichment CoordinatorSilicon Valley International School

Mill Valley Film Festival Guest Service CoordinatorCalifornia Film Institute

Client Care CoordinatorSkinSpirit

Medical Staff CoordinatorAxelon Services Corporation

Senior Proposal CoordinatorShimmick

Administrative Assistant- Alice Griffith ApartmentsThe John Stewart Company

Administrative AssistantUltimate Staffing Services

Associate Recruiting Senior CoordinatorLatham & Watkins LLP

Administrative AssistantHaidilao Hot Pot

Academic Program Services CoordinatorUC Law SF

Administrative AssistantRimkus

Move In Coordinator - Full-TimeIvy Living

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