NewRegional Fire/EMS Coordinator Cumberland County GovernmentRegional Fire/EMS CoordinatorPortland, ME$31.08–$38.23 / hourCollect, organize, and analyze data from communities in the County regarding the nature and needs of fire and EMS service providers, and present regular reports to the County Commissioners, Advisory Committee, and community partners to help inform decision-making on regional goals and initiatives. Initiate and maintain a regional joint purchase program, such as by collecting annual equipment needs from departments and seeking quotes/bids and tracking regional purchases through an online portal.
NewOffice Coordinator I Misti PettOffice Coordinator IParisFull timeThe Office Coordinator helps keep daily operations running efficiently by providing support to facility management, commercial teams, scale operations, and accounting functions while maintaining a high level of organization and professionalism. What You'll Do: As an Office Coordinator, you will serve as a critical administrative resource supporting multiple recycling facilities, operational leaders, and front-line teammates.
NewCollections Coordinator/Branch Administrator 2 Misti PettCollections Coordinator/Branch Administrator 2ParisFull timePURPOSE : Provide administrative assistance to the Regional Accounts Receivable function by performing at a competent level several of the essential support functions necessary for the operation of the group. • Communicate with internal departments (Sales, Operations, Customer Service) to obtain missing documents or information; assist with onboarding new customers by collecting required AR documentation.
Production Planning Coordinator (dispatch/shipping) Misti PettProduction Planning Coordinator (dispatch/shipping)Paris$17.55–$30.01 / hourFull timeThis role performs administrative support at an operational level across key branch functions, with a primary focus on production scheduling, shipping, and dispatch coordination . Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances.
Nonferrous Logistic Coordinator Misti PettNonferrous Logistic CoordinatorParisFull timeThe successful candidate will assist with the payment of outside carier invoices and driver payrol, maintain all TMR Driver Qualification files, maintain rates and fuel surcharge changes in SAP, completing and annual reports for corporate and other departments, managing the ordering of permits and monthly and annual reports for corporate and other departments, managing the ordering of permits and performing other administrative duties as needed. About Us: Trademark Metals Recycling is a division of the Nucor Corporation is a Fortune 150 company, known for being North America’s leader in designing, manufacturing, and recycling steel and steel products with a history of long-term sustainability and stability.
Executive Administrative Coordinator Maine Wing ManagementExecutive Administrative CoordinatorMaineThis role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.
NewReceptionist/Administrative Coordinator Springborn StaffingReceptionist/Administrative CoordinatorPortland, MEProvide general administrative support for all employees to include mailings, spreadsheets. As Reception/Administrative Coordinator you will be responsible for greeting all callers and client for this well established company.
Senior Administrative Project Coordinator WSP Global IncSenior Administrative Project CoordinatorPortland, ME$57,400–$71,000 / yearJoin our Portland WSP Team, who are a team of dedicated professionals working to find solutions for our diverse customer base and takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization's structure, resources, and opportunities. A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines.
Legal Administrative Support - Hiring Now! 837402 Bonney StaffingLegal Administrative Support - Hiring Now! 837402Bangor, MEJoin a dedicated healthcare organization in Bangor, ME as a Legal Affairs Coordinator and make an impact every day supporting our clients Legal, Compliance, Privacy, and Risk department. Executive Support: Complete high-level administrative tasks, coordinate schedules, and draft simple legal documents under direction.
Administrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week) University of Southern MaineAdministrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week)Gorham, MEWith a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.
Administrative Specialist CL2 University of MaineAdministrative Specialist CL2Orono, MENumerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world.
Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney StaffingAdministrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546East Poland, ME$21–$23 / hourYou'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.
Administrative Assistant 838248 Bonney StaffingAdministrative Assistant 838248Brewer, ME$20–$25 / hourIf youre ready to start a rewarding career as an Administrative Assistant in Brewer, apply today or contact our recruiting team to learn more. As an Administrative Assistant, youll play a key role in supporting daily operations and project organization.
Public Service Coordinator II - Financial Management Coordinator - Anticipated Vacancy State of MainePublic Service Coordinator II - Financial Management Coordinator - Anticipated VacancyAugusta, Maine$71,843.20–$101,587.20This is professional services work in the Department of Administrative and Financial Services, Office of the State Controller that focuses on querying/analyzing data, preparing financial statements and compiling the State's Annual Comprehensive Financial Report (ACFR) according to generally accepted accounting principles (GAAP) and the Federal Uniform Guidance. Primary responsibilities include: querying, compiling and analyzing significant data; preparing accurate financial information, including required and extensive notes; making accounting adjustments, appropriately categorizing and summarizing them; and, designing, implementing and overseeing statewide accounting policies and procedures, and year-end closing procedures.
Front Desk Administrative Assistant - Hiring Now! 839329 Bonney StaffingFront Desk Administrative Assistant - Hiring Now! 839329Raymond, ME$20–$24 / hourAs a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.
Administrative Assistant Encompass Health Rehabilitation Hospital of BangorAdministrative AssistantBangor, MEFull timeOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!
Development & Operations Coordinator thehivecareers.coDevelopment & Operations CoordinatorMaineThe coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.
Part Time Administrative Assistant 835514 Bonney StaffingPart Time Administrative Assistant 835514Naples, MEPotentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .
Administrative Assistant - Hiring ASAP! 838982 Bonney StaffingAdministrative Assistant - Hiring ASAP! 838982Lewiston, ME$23–$25 / hourThis is a great opportunity for someone who enjoys working in a fast-paced environment, coordinating multiple tasks, and supporting day-to-day operations. What You'll Bring 2-4 years of experience in administrative support, office coordination, customer service, purchasing, logistics, or a related field.
Administrative Assistant (Police Department) City of Saco MEAdministrative Assistant (Police Department)Saco, ME$60,000–$77,000 / yearIncumbents may be exposed to traffic and equipment hazards, adverse weather conditions, temperature and noise extremes, violence, heights, dusts, odors, toxic or caustic chemicals, and pathogenic substances. Please email applications to Jill Fogg, Human Resources Generalist, at jfogg@sacomaine.org or visit www.sacomaine.org/careers to apply today.
After Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME Kind Senior Care MaineAfter Hours Care Coordinator Nights/Weekends HYBRID&PART-TIMEPortland, ME$35–$75 / yearPart timeThe After Hours Care Coordinator is responsible for supporting our Care Team in providing excellent home care services beyond regular office hours on weeknights and on weekends. We believe in recognizing the excellent work of our caregivers in a variety of ways, including: incentive programs, bonuses for performance and Caregiver referrals and more!
Part-Time Front Desk Coordinator - Hiring Now! 838538 Bonney StaffingPart-Time Front Desk Coordinator - Hiring Now! 838538Gorham, MEIf you're ready to start a rewarding career as a Front Desk Coordinator in Gorham, apply today or contact our recruiting team to learn more. You'll work directly with the office staff to ensure visitors feel welcome and administrative tasks are handled efficiently.
Temporary Part-Time Front Desk Coordinator - Hiring Now! 839382 Bonney StaffingTemporary Part-Time Front Desk Coordinator - Hiring Now! 839382Gorham, MEIf you're ready to start a rewarding career as a Front Desk Coordinator in Gorham, apply today or contact our recruiting team to learn more. You'll work directly with the office staff to ensure visitors feel welcome and administrative tasks are handled efficiently.
Client Intake Coordinator | Temporary Opportunity | $20/hr 839893 Bonney StaffingClient Intake Coordinator | Temporary Opportunity | $20/hr 839893Auburn, MEIf youre eager to start a rewarding short-term role as a Client Intake Coordinator in Auburn, apply today or contact our recruiting team to learn more. Youll work closely with the team to ensure a positive experience for all and help connect community members with the resources they need.
Academic Administrative Assistant, Geology; Physics & Astronomy; Science, Technology & Society Colby CollegeAcademic Administrative Assistant, Geology; Physics & Astronomy; Science, Technology & SocietyWaterville, MEHighly developed computer skills including extensive experience using Microsoft and Google Office Suite, email and web applications, database applications, WordPress, image editing software (e.g. Employee Type: Job Summary: The academic administrative assistant will provide a wide range of office management and administrative support for the Department of Geology; Physics and Astronomy; and Science, Technology and Society.
Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026Freeport, MEAs a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.
Administrative Specialist CL3 University of Southern MaineAdministrative Specialist CL3Orono, MEProviding general support to full and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties as reasonably assigned. Providing undergraduate and graduate student support including enrollment, change of major and transfer students, maintaining and distributing advisee lists, tracking progression, form processing, file management, and pre-screening graduate student applicants.
Administrative Assistant Qureos IncAdministrative AssistantSpringvale$50,000–$60,000 / yearNexgen Tooling is a leading manufacturer of high-performance cutting tools, specialising in tight-tolerance carbide tools for a diverse range of industries. Your key duties will include: * Managing office communications, including answering phone calls, responding to emails, and handling correspondence.
Program Coordinator, Linde Packman Lab Colby CollegeProgram Coordinator, Linde Packman LabWaterville, MEWorking closely with Lab leadership, faculty, students, and external partners, the Program Coordinator exercises independent judgment in prioritizing operational needs, managing concurrent projects, resolving program related issues, and coordinating activities in a fast-paced and highly collaborative environment. This position is responsible for coordinating complex program activities (including coordinating the Colby Achievement Program in the Sciences and Pulver Science Scholars Program), administering operational processes, supporting student engagement initiatives, and ensuring the effective execution of courses, events, partnerships, and internship experiences.
NewAfter Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME General AccountsAfter Hours Care Coordinator Nights/Weekends HYBRID&PART-TIMEPortland, Maine$35–$75 / yearPurpose: The After Hours Care Coordinator is responsible for supporting our Care Team in providing excellent home care services beyond regular office hours on weeknights and on weekends. We believe in recognizing the excellent work of our caregivers in a variety of ways, including: incentive programs, bonuses for performance and Caregiver referrals and more!
Patient Services Coordinator | $22$26/hr | Four-Day Work Week 839614 Bonney StaffingPatient Services Coordinator | $22$26/hr | Four-Day Work Week 839614Lewiston, METhis role is ideal for someone who enjoys building relationships, staying organized, and creating outstanding experiences for clients in a fast-paced office environment. As the first point of contact, you'll play a key role in ensuring daily operations run smoothly while delivering exceptional customer service and administrative support.
Administrative Assistant Maine Wing ManagementAdministrative AssistantMaineThis role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office.
Part-time Dental Clinic Senior Administrative Assistant North Idaho CollegePart-time Dental Clinic Senior Administrative AssistantLewiston, MaineAs the primary point of contact for the clinic, you'll greet patients, schedule appointments, answer phones, process payments, maintain patient records, and coordinate communication between patients, students, faculty, and local dental offices. If you enjoy creating a welcoming experience for others and thrive in a fast-paced environment where organization and attention to detail make a difference, consider joining our Dental Hygiene Program as a part-time Senior Administrative Assistant at the Lewis-Clark State College clinic in Lewiston.
NewAdministrative Assistant Diodes IncorporatedAdministrative AssistantSouth Portland, ME$21–$28 / hourAs an Administrative Assistant in the exciting world of Semiconductor Manufacturing, you will multi-task and work with cross-functional groups every day, as part of a diverse, skilled, and goal-driven team. Diodes delivers advanced analog and power semiconductor solutions to the world's leading technology companies, driving innovation, efficiency, and performance across high‑growth markets.
EMCC - STUDENT RECORDS COORDINATOR EASTERN MAINE COMMUNITY COLLEGEEMCC - STUDENT RECORDS COORDINATORBangor, METo submit a complete application file, click on the EMCC Employment Opportunities link ( https://www.emcc.edu/discover-emcc/emcc/employment/ ): select the position you are interested in, "Apply Now", complete the Application, along with uploading your Cover Letter, Resume, and transcript(s). We award associate in applied science, associate in science, and associate in arts degrees; certificate and advanced certificates; and documents of completion for customized, short-term programs and courses.
Administrative Assistant BrightSpring Health ServicesAdministrative AssistantSOUTH PORTLAND, ME$19–$22 / hourRehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients.
Administrative Assistant / Bureau of Motor Vehicles State of MaineAdministrative Assistant / Bureau of Motor VehiclesAugusta, Maine$18.76–$27.03As an Administrative Assistant, you will play a vital role in supporting the operations of a vehicle registration division by responding to public inquiries, resolving customer issues, and assisting with sensitive or complex registration matters. Strong communication and organizational skills are essential, as the position also involves coordinating meetings, creating presentations, proofreading materials, and managing a variety of administrative tasks such as scheduling, correspondence, and travel arrangements.
Administrative Assistant E.S. Boulos CompanyAdministrative AssistantWestbrook, Maine$20–$25 / hourFull timeBoulos Company (ESB) – a subsidiary of MYR Group Inc. – performs electrical construction services throughout the Northeastern U.S. We have two divisions, offering both powerline construction and commercial/industrial electrical construction, making us a full-service electrical provider. ESB’s commercial and industrial electrical construction division specializes in large-scale commercial electrical projects, telecommunications, traffic signalization, gas distribution, high voltage distribution service and maintenance.
Recovery Support Coordinator Groups Recover Together, Inc.Recovery Support CoordinatorPortland, MaineFull timeAssist clinicians, providers, and members with treatment-related tasks, including prescription management, toxicology submissions, prescription coordination, appointment scheduling, and responding to member inquiries via various communication channels (phone, SMS, email, chat, etc.). The Recovery Support Coordinator at Groups is a vital member of the care team, working directly with members to provide recovery support services and coordinate care across clinical, social, and community settings.
Project Coordinator – EMR Modernization MCD Global HealthProject Coordinator – EMR ModernizationRemote within United States, MaineRemoteThis position supports a multi-year, federally funded initiative focused on strengthening rural healthcare systems in Maine through Electronic Medical Records (EMR) modernization. This role will lead the administration of approximately $30 million in EMR modernization funding, supporting more than 70 rural healthcare organizations statewide.
Temporary Human Resources Coordinator HealthPlanOne LLCTemporary Human Resources CoordinatorMEThe Temporary Human Resources Coordinator will provide administrative support to the human resources department on a wide spectrum of human resources needs. For Hybrid Roles: Must be able to commute to an office setting as required, which may include walking short distances and navigating an office environment.
Administrative Assistant MHC Equity Lifestyle PropertiesAdministrative AssistantBar Harbor, MEServe as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff.
Administrative Assistant I - Research Jackson LaboratoryAdministrative Assistant I - ResearchBar Harbor, ME$22.04–$28.65 / hourActs as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency.
Clinical Administrative Assistant KIDSPEACE CORPORATIONClinical Administrative AssistantEllsworth, METhe successful candidate will thrive in a fast-paced, collaborative healthcare setting and be passionate about supporting related services, interdisciplinary collaboration, and the delivery of high-quality care for children and families. KidsPeace is seeking a highly organized, detail-orientedClinical Administrative Assistantto provide administrative, clerical, and office management support to the Director of Interdisciplinary Services and the interdisciplinary team.
Patient Care Coordinator - Weight Management Houston MethodistPatient Care Coordinator - Weight ManagementSunset, FloridaHouston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. The Patient Care Coordinator performs duties including but not limited to coordinating needed physician referrals and appointments, is responsible for obtaining and recording eligibility and benefit information for patients receiving services and initiates authorization process in a timely manner.
Triage/Program Coordinator The Opportunity AllianceTriage/Program CoordinatorPortland, MaineExperience may include: crisis services, residential care, case management, child protective services, warm lines, special education, or work with individuals with developmental disabilities (including internships/volunteer roles). The Opportunity Alliance (TOA) is a dynamic, results-focused Community Action Agency providing approximately 50 integrated community-based and clinical programs serving more than 20,000 people annually throughout the state of Maine.
Staff | Maintenance Staff and Operations Coordinator Berwick AcademyStaff | Maintenance Staff and Operations CoordinatorSouth Berwick, METhis role combines facility maintenance with project coordination, work order management, and customer service to help ensure our campus remains safe, welcoming, and well-maintained year-round. Berwick Academy is one of the nation's oldest independent schools, guided by a mission to promote virtue and useful knowledge while fostering curiosity, integrity, and belonging.
NewOffice Coordinator Maxim Healthcare Services IncOffice CoordinatorPortland, MEWe offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
NewInformation Technology Coordinator Sunday RiverInformation Technology CoordinatorNewry, Maine$20–$23 / hourThis role also deploys and supports Point of Sale (POS) terminals - including terminal and peripheral setup, hardware break-fix, and device refreshes - across Food and Beverage, Retail, Guest Services, and Hotel Reservation Systems, escalating application-level configuration issues to Boyne Corporate Technology teams. - Install, maintain, and repair structured cabling infrastructure (indoor and outdoor), including wiring for renovation, relocation, or new construction; terminate and test cabling; and install and/or replace network devices such as switches, wireless access points, wireless bridges, webcams, printers, and phones.
Administrative Assistant The Salvation Army Eastern TerritoryAdministrative AssistantSanford, MaineThis position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.