Administrative Coordinator Jobs in Boston, MA
Axelon Services Corporation
Boston, MA
EDUCATION: Associates degree (or equivalent) in Business Administration, Business Management (or related field) plus 5-8 years related experience. Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
Martino Law Group, LLC
Melrose, MA
You will act as the operational backbone of the firm—ensuring systems run smoothly, finances are tracked accurately, workflows are followed, and the Managing Attorney can focus on legal strategy and client outcomes. Martino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm.
Pace Analytical Services
$20
Northborough, MA
Assists with more complex projects involving client contact, verification of accurate check-in of samples, monitoring status of analysis, providing response to client inquiries, and invoicing client, as determined by the supervisor. Assists with developing or participating in project management or cross-functional project or program objectives, which includes proposed budgets, timelines, materials, personnel, and other project requirements, receives direction and presents information to management.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$20 - $30
Quincy, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Iconma
Woonsocket, RI
3+ Years Experience In Marketing Assistance Or Marketing Coordination Outstanding written and oral communication skills Self-starter; capable of delivering goals with appropriate levels of coaching and supervision Excellent time management, decision-making, leadership collaboration and presentation skills Strength in multi-tasking and project prioritization Healthcare and/or insurance background a plus Proficient in Microsoft Office Suite. The Planogram & Communications Coordinator is responsible for reviewing, proofing, and distributing all storefacing planogram communications, new item introductions, and discontinued item notices.
Jobot
$50000 - $60000
Burlington, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Join our client's dynamic Field Marketing team and showcase your event planning expertise as you create unforgettable experiences for their North American audience.
Micro Tech
Bridgewater, MA
Seeking a candidate who is a self-starter who has an excellent command of Microsoft Excel. Contract Manufacturer is looking for an Administrative Assistant to join their team.
SOFTBANK ROBOTICS AMERICA INC
Boston, MA
The position requires professional demeanor in all circumstances, the ability to manage multiple tasks, prioritize activities, initiate proactive communications, field employee inquiries and track through to conclusion, occasionally lift office supplies or equipment, and support in-person office activities as needed. SoftBank Robotics America is seeking a highly organized and proactive Office & People Operations Coordinator to support daily office operations while providing administrative coordination for People Operations and internal leadership initiatives.
Beacon Hill
$24
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Atrium Staffing
$21 - $24
Boston, MA
We're looking for a passionate and motivated Recruiting Coordinator responsible for working alongside and supporting our client recruiters by ensuring candidates moving through the recruiting and hiring process have a great experience. Responsibilities of the Recruiting Coordinator: Play a crucial role within a fast-paced and laser-focused recruiting team, working to coordinate onsite, phone, and virtual candidate interviews.
Beacon Hill
$35
Waltham, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Jobot
$32 - $40
Southborough, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
A-Line Staffing Solutions LLC
$26.41
Woonsocket, RI
If you think this Planogram Coordinator position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting! Support operational and administrative coordination efforts that enhance execution and communication effectiveness .
Axelon Services Corporation
Marlborough, MA
Registers all patients via electronic medical record system in a timely manner by obtaining appropriate demographic and financial information, verifying insurance coverage, benefits, and co-pay information. Under the supervision of the Rehabilitation Manager, provides direct office duties and related functions in support of the Rehab Services Department.
Jobot
$80000 - $110000
Boston, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Beacon Hill
$40
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The position pays $40/hour, runs 40 hours per week, and is fully onsite, with work based in Boston in the spring and at a major summer music destination in the Berkshires mid‑summer.
Jobot
$80000 - $110000
Boston, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please apply directly to this post, email a copy of your resume to https://apply.jobot.com/jobs/legal-administrative-assistant-litigation/1413849572/?utm_source=CareerBuilder or contact Ken Clarke directly at (949) 946-5491 (call or text) for more information.
Wakefield Thermal Solutions
Nashua, NH
Building on over four decades of leadership and experience, Wakefield Thermal designs, manufactures, and sells thermal management products that remove excess heat generated by electronic components. Historically talented at restoring distressed companies, Heico now strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.
Beacon Hill
$26
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$30 - $33
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Administrative Assistant will provide day-to-day administrative support to VPs and offer occasional backup to executive assistants, ensuring seamless operations across teams.
Beacon Hill
$23 - $24
Cambridge, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$26
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$25 - $30
Cambridge, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Fortune 500
$26 - $26.37
Boston, MA
Review and evaluate applications, and processes for initial and renewal licensure of all 6 licensing boards within Multi-Boards (Nursing Home Administrator, Respiratory Care, Genetic Counselors, Naturopathy Doctors, Perfusionists, and Community Health Workers). · Answer telephone and emails, respond to questions, and make appropriate referrals to maintain positive relations and ensure good customer service.
Tufts Medicine
Boston, MA
PD receives dedicated academic time to fulfill the administrative role and is encouraged to engage in faculty development through radiological and educational societies (e.g., Association of Academic Radiology, Association of Program Directors in Radiology) and GME/ACGME-led faculty development programs. Develop educational curriculum, including but not limited to, weekly teaching schedule, introductory bootcamp for new first year residents, administer pre-call exams at the end of the first year of training.
Cognito Therapeutics
Cambridge, MA
Cognito Therapeutics, Inc. is a venture-backed (Morningside Ventures, FoundersX, IAG, Starbloom) late clinical stage company translating scientific findings from MIT into therapeutic approaches for brain health, including Alzheimer's disease and other neurodegenerative conditions. We were awarded a Breakthrough designation by the FDA in December 2020 based upon our feasibility data that showed our therapy's strong safety profile and a notable preservation of cognition and function in patients with mild-to-moderate Alzheimer's.
Tufts University
Boston, Massachusetts
The Administrative Coordinator will provide administrative support, including organizing file systems for the office, coordinating meetings and travel arrangements, billing of insurance for services, assisting students with outside bills, as well as producing, proofreading and editing reports, documents and spreadsheets. This staff person is responsible for maintaining the clinic schedule and will greet faculty, staff, and students who are attending medical appointments, check them in and ensure proper paperwork is completed, manage walk-in patients, and answer phones/triage calls.
Tufts University
Boston, Massachusetts
The Senior Administrative Coordinator exercises considerable independent judgment, leads complex cross-functional initiatives, and serves as the primary liaison between OAFA and a wide range of internal and external stakeholders—including faculty, students, academic departments, university offices, and accrediting bodies. OAFA administers over 80 courses across didactic, rotation, workshop, and seminar formats; supports all the course directors; manages evaluations for over 180 clinical faculty; and coordinates student academic progress for all DMD candidates.
Boston Medical Center
Boston, MA
The EM Clerkship Coordinator will work with their Clerkship Director, the Clerkship Administrator Chair(s), the Office of Academic Affairs (OAA), and the Office of Medical Education (OME) to ensure that clerkships, subinternships, courses, and electives (as applicable) are consistently meeting BUSM and Liaison Committee on Medical Education (LCME) guidelines. Supports revenue cycle operations by processing weekly delinquent medical record and verbal order records to ensure timely completion of EM provider charts and charts requesting additional information.
Tufts University
Medford, Massachusetts
The Coordinator will handle: Complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
Beth Israel Lahey Health
Boston, MA
Involves extensive interaction with various populations, and not limited to, members of the research and academic community (clinicians, researchers, administrators, etc.); leadership support staff of Beth Israel Lahey Health and BILH organizations; and staff both internal and external to BIDMC. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving.
Boston University
$53200 - $90500
Boston, MA
Admin Coordinator provides administrative support and scheduling for Department of Medicine Vice Chairs, including the Vice Chair of Clinical Operations, the Vice Chair of Research (Basic), the Vice Chair of Research (Clinical and Implementation Sciences) and the Vice Chair of Quality and Patient Safety. This role serves as a trusted partner to departmental leadership, ensuring the efficient coordination of executive functions, office operations, faculty affairs processes, and special projects as assigned.
Boston University
$45000 - $55000
BOSTON, MA
Contribute to special projects, initiatives, and administrative tasks that support the evolving needs of BU Wheelock, including cross-functional collaboration, process improvements, continuous learning and development, and other assignments consistent with the scope and objectives of this role. The Administrative Coordinator provides administrative, financial, and operational support to the department chairs, faculty, and students within the Language & Literacy Education Department and the Counseling Psychology & Applied Human Development Department at BU Wheelock.
Beth Israel Lahey Health
Boston, MA
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. + Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Beth Israel Lahey Health
Boston, MA
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. + Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Beth Israel Lahey Health
Boston, MA
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Additionally, this position will support general departmental administrative work in the Center for Education, including assisting the Director of Artificial Intelligence and the Office of Education Research.
Staffing Proxy
$27 - $30
Belmont, MA
We are seeking a Patient Billing & Administrative Coordinator to manage insurance billing processes and support the front office in maintaining a smooth, welcoming patient experience. This is a collaborative role working closely with both clinical and administrative team members to ensure patients feel supported throughout their care.
Boston University
$23 - $37
BOSTON, MA
The Coordinator provides administrative support for BU Faculty Developments organizational functions including coordinating programs and events, scheduling departmental meetings, and providing support for the Assistant Provost for Faculty Development and Success. The Coordinator also supports the administrative needs of the Director for Faculty Onboarding, Mentoring and Career Development, and the Faculty Fellows.
Defense Holdings, Inc.
$65000 - $85000
Boston, MA
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.
Boston University
$20.1 - $26.15
Boston, MA
This is an entry level role to provide support by coordinating the logistics of office administration for the BU Genome Science Institute (GSI), the Graduate Program in Genetics and Genomics (GPGG) and supporting the administrative duties of the BUCAMED Data Science Core (DSC). In addition, this role will provide general requested purchasing, record keeping, assisting in event planning and communications to promote events will be required among other administrative tasks to facilitate the functionality and projects.
TalentBurst, Inc.
Newton, MA
Our continued goal at Newton-Wellesley Medical Group is to meet our patients' (and their families'!) health care needs and build long-term relationships that provides them with exceptional care and service. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.
Boston University
$22 - $23
BOSTON, MA
Responsible to cover the front desk, greeting patients, collecting co-payments and deductibles, scheduling and facilitating appointments (both in-person and via telehealth), answering phones, and communicating with insurance companies and doctors’ offices regarding coordination of benefits, referrals, and authorizations. Home to more than 1300 undergraduate and 600+ graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences.
Advocates
$19 - $23
Framingham, MA
The Administrative Coordinator is responsible for implementing administrative systems, maintaining efficient and accurate office procedures, providing clerical support to the division leadership, scheduling meetings and events, maintaining administrative records, and assisting and coordinating projects. Bachelor’s degree in business administration, human services or related field and one year of related experience or an associate degree with equivalent experience.
The Hollister Group, Inc.
Cambridge, MA
Join our client, a leading research institution, as a Scientific Administrative Coordinator and become an integral part of a dynamic team supporting groundbreaking scientific work. Facilitate travel arrangements both domestically and internationally for staff, visitors, and collaborators, ensuring all documentation and reimbursements align with institutional protocols.
Boston Medical Center
Roxbury, MA
In collaboration with the Principal Investigator, coordinate grant proposal submissions and reports, including monitoring of grant compliance, managing contract and fundraising databases, tracking donations, acknowledging gifts, drafting of proposals and reports (including budgets and budget documents), and partnering with BMC's Development Office. Provide general clerical support including: filing, making appointments, photocopying, faxing, preparing and sending bulk mailings and express packages, coordinating conference calls, and maintaining contacts database.
Busek
Natick, MA
This role is ideal for someone with about 2 years of accounts payable experience who can also handle a variety of administrative duties such as filing, copying, and organizing records. Qualifications:High school diploma or equivalent required; some college coursework in accounting or finance preferred.
Boston University
$26
BOSTON, MA
This position will support the operational needs of the Undergraduate Programs Office by keeping inventory and replenishment of supplies, which will include purchase orders and communication with internal and external vendors - track/monitor/reconcile associated costs. The Administrative Coordinator provides support to the College of Engineering's Undergraduate Programs Office (UPO), and is the first point of contact for guests, visitors, students, faculty, and staff who visit, call or email the department.
Boston University
$22 - $29
BOSTON, MA
This is an excellent professional opportunity for someone who has ambitions to work in clinical and research settings at one of the premier health sciences colleges in the country, where professional development is strongly encouraged and well supported via Boston Universitys excellent benefits package, including but not limited to tuition remission benefits. The coordinator provides patient care support for clinical programs including greeting patients, managing phones, scheduling appointments/programming, payments, insurance matters, patient intake and ensuring HIPAA compliance.
Boston University
$20.1 - $32.16
BOSTON, MA
Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems.