Administrative Assistant Jobs in Jacksonville, FL
Jobot
$50000 - $60000
Jacksonville, FL
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Integrated Construction, LLC
$35000 - $45000
Jacksonville, Florida
About Integrated Construction, LLC:INTEGRATED CONSTRUCTION, LLC is dedicated to delivering full service to our clients throughout the process of integrating all design-build components, critical preconstruction planning and comprehensive construction management, ensuring we deliver a superior project. Responsibilities:Provide front-desk coverage by navigating callers to the right point of contact, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
Compass Group, North America
$58000 - $68000
Jacksonville, FL
Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.
Auld & White Constructors
Jacksonville, FL
This role is responsible for maintaining key systems, organizing pursuit documentation, managing departmental budgets, and ensuring smooth coordination between internal teams and external partners. As our Administrative Assistant supporting the Business Development Department, you'll provide essential administrative and operational support that keeps our opportunities, systems, and team running efficiently.
FirstService Residential
$18 - $20
Yulee, FL
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Amazing Explorers Academy
$40000 - $45000
St. Augustine, FL
This position requires a dedicated individual who is passionate about early childhood education and committed to providing high-quality learning experiences for young children. The Preschool Administrative Assistant supports the daily operations of a high-quality early childhood program.
RS&H
Jacksonville, FL
You'll serve an integral role in the firm by providing routine clerical and administrative support; coordinating and scheduling meetings and appointments; assisting in the preparation of reports, presentations, and documents; coordinating and booking travel and assisting in preparing and submitting expense reports; and serving as a point of contact and resource for visitors. The District 2 Corridors Program Office will work alongside District 2 staff and owner representatives to collaborate with contractors and designers to deliver high profile projects in District 2. The Company.
Marshall Dennehey
Jacksonville, FL
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Castle Group
Ponte Vedra Beach, Florida
Toll Brothers, Inc.
St. Johns, FL
Toll Brothers, America's leading builder of luxury homes, seeks an Administrative Assistant to provide general administrative and front office support at our divisional office in St. We’re the country’s premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers.
Veterans Sourcing Group
Jacksonville, FL
Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Coastal Pines Behavioral Health
St. Augustine, Florida
Jax Spine & Pain Centers
Jacksonville, Florida
Position Summary:The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail-oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.
Business Support Services of Salem
$22
Jacksonville, Florida
Business Support Services is currently seeking a court reporter that provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO). Major Duties and Responsibilities of a VHR (The examples provided do not cover all the duties which the incumbent in this position may be required to perform.):Set up the recording equipment to ensure that testimony given by the attendees will be properly recorded.
H&R Block
JACKSONVILLE, Florida
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
UF Health
Jacksonville, Florida
Good working knowledge of generally used software/computer packages such as Microsoft Word, Excel and Access. Under limited supervision, provides general administrative support to a department or group of professionals.
UF Health
Jacksonville, Florida
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Overview: Provides a wide variety of administrative and staff support services to an organizational unit.
UF Health
Jacksonville, Florida
Good working knowledge of generally used software/computer packages such as Microsoft Word, Excel and Access. Overview: Under limited supervision, provides general administrative support to a department or group of professionals.
Marcus & Millichap
Jacksonville, FL
Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
PAM Health Specialty Hospital of Jacksonville
Jacksonville, Florida
PAM Health is committed to providing high-quality patient care and outstanding customer service, coupled with the loyalty and dedication of highly trained staff, to be the most trusted source for post-acute services in every community it serves. About PAM Health: PAM HEALTH (PAM) based in Enola, Pennsylvania, provides specialty healthcare services through more than 80 locations, as well as wound clinics and outpatient physical therapy locations, in 17 states.
UF Health
Jacksonville, Florida
May approve leave requests for staff Qualifications: Experience Requirements:3 years - Administrative support experience, in a medical office or medical related facility - required1 year - Supervisory experience and/ or Executive Assistant experience - requiredEducation:High School Diploma - requiredAssociates degree- Business or related field - preferredSupervises:1-2 - Senior Medical Secretary1-2 - Administrative AssistantAdditional Duties:Additional duties as assigned may vary Responsibilities: May supervise clerical and administrative personnel bycommunicating job expectations, assigning tasks, appraisingjob results, and performing employee corrective actions.
ChenMoore
Jacksonville, FL
ChenMoore is regularly recognized as a 'Best Firm to Work For' by the South Florida Business Journal, Civil + Structural Engineer, ENR Southeast, and various local branches of the American Society of Civil Engineers. CMA is hiring an Administrative Coordinator for our Regional Office to support to the office leader, project managers and project staff working in that region, as well as support the needs of the overall CMA team.
UF Health
St. Augustine, Florida
The Ambulatory Services Manager plans and directs the operational activities of the medical practices including staffing, practice growth and improvement, financial performance, work flow optimization, EMR efficiency, and customer service. Ensures the accuracy of patient-related activities such as registration, managed care referrals, the collection, recording and distribution of cash and check payments, medical assisting vital signs and lab tests.
UF Health
St. Augustine, Florida
The Ambulatory Services Manager plans and directs the operational activities of the medical practices including staffing, practice growth and improvement, financial performance, work flow optimization, EMR efficiency, and customer service. Ensures the accuracy of patient-related activities such as registration, managed care referrals, the collection, recording and distribution of cash and check payments, medical assisting vital signs and lab tests.
Jimerson Birr, P.A.
Jacksonville, FL
The Executive Assistant will manage complex schedules, facilitate clear and timely communication, and proactively anticipate the needs of firm leadership in a dynamic legal environment. Besides our list of legal industry honors, in 2021 and for the seventh consecutive year, the firm was named one of Florida’s “Best Companies to Work For” by Florida Trend Magazine.
House Buyers of America
$60000 - $100000
Jacksonville, FL
Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Foley & Lardner LLP
$51600 - $117500
Jacksonville, Florida
Responsibilities: Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling. The Assistant provides executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients.
Jax Spine & Pain Centers
Jacksonville, Florida
The Operations Assistant is responsible for coordinating scheduling configurations, maintaining operational systems, supporting IT and communication processes, generating operational reports, and assisting with patient scheduling needs. Communication & Call Center Support:Assist with configuring after-hours answering services and ensure messages are properly routed to the appropriate departments or providers.
Learning Care Group
$20.03 - $20.81
Jacksonville, Florida
The Assistant Director is responsible for the safe and effective operation of the School with the School Director, and achieving Learning Care Group’s safety vision of “No One Gets Hurt.” In the Director’s absence, the Assistant Director has sole responsibility for the safe and effective operation of the School. Promote the positive image of the company and play a major role in making the company a provider of choice in educational programs for the communities that we service.
The Haskell Company
Jacksonville, Florida
Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information.
Rolfe & Lobello, P.A.
$18 - $22
Jacksonville, FL
The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks.
Better Health Group
Jacksonville, FL
Greet and prepare patients for provider examination by obtaining patient history, chief complaint, current medications, medical history, allergies, surgical history, family history, social history, and other preventative medicine reviews, take patients' vitals, and record information in the patient electronic medical record . The Regional MA Float is a clinical role and is responsible for administrative and clinical tasks, such as maintaining patient records, preparing patients and rooms for examination, assisting physicians with exams, and performing front-desk tasks.
NORTHEAST FLORIDA HEALTHY START COALITION
Jacksonville, FL
This position includes maintaining the office facility, reception area on site, answering phone calls and assisting guests with questions regarding the Magnolia Project services. Provide detailed descriptions of all Magnolia Project services, facility features and hours of operations (Case Management, Clinical, Outreach Assessment, Referral and Fatherhood).
Keiser University
Jacksonville, FL
The Library Assistant is responsible for maintaining the collection, following library policy, and maintaining a high quality collection of relevant print and electronic educational materials that support Keiser's academic offerings. The Library Assistant is responsible for: Performs routine inspection work associated with control of books/films/periodicals and shelving library materials in a library .
Terrace of Jacksonville
Jacksonville, FL
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must be able to push, pull, move, and/or lift a minimum of 35 lbs. to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 450 feet.
Brasfield & Gorrie, LLC
Jacksonville, Florida
4-year college degree in Engineering, Building Science, Construction Management, or related discipline (or a satisfactory combination of relevant military training and/or experience in construction-related fields). Responsibilities: Responsibilities and Essential Duties include the following (other duties may be assigned): Assists Superintendent and/or Assistant Superintendent in administrative, compliance, procurement, building, and reporting responsibilities, as assigned.
Miller Electric Company
Jacksonville, Florida
The Assistant Project Manager reports directly to the Project Manager or Senior Project Manager in a client‑facing role that requires building strong relationships both in and outside the office. Generate estimates, prepare and review project proposal or plan to determine and establish a time frame, work plan, funding limitations, procedures for accomplishing the project, staffing requirements, and allotment of available resources to various project phases.
Miller Electric Company
Jacksonville, Florida
Generate estimates, prepare and review project proposal or plan to determine and establish a time frame, work plan, funding limitations, procedures for accomplishing the project, staffing requirements, and allotment of available resources to various phases of the project. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.
Equivity
Jacksonville, FL
This role offers the opportunity to build specialized expertise in legal filing coordination while working within a consistent and well-supported workflow. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.
Optimal Dispatch Service LLC
Jacksonville, FL
The role focuses on load monitoring, communication support, dispatch documentation, and helping maintain visibility across shipment movement. A Shipment Coordination Assistant opportunity is available for candidates interested in supporting freight dispatch activity and transportation operations.
CenterWell
$40000 - $52300
Fernandina Beach, FL
As the nation’s largest provider of senior-focused primary care, one of the largest providers of home health services, and fourth largest pharmacy benefit manager, CenterWell is focused on whole-person health by addressing the physical, emotional and social wellness of our patients. The Medical Assistant performs clinical duties such as discussing symptoms, obtaining vital signs, medication/vaccine administration, phlebotomy, collecting specimens, performing diagnostic screening tests, sterilizing/cleaning equipment, maintaining examination rooms, and documenting information into the electronic medical records system.
Defense Holdings, Inc.
$40000 - $50000
Jacksonville, FL
Defense Holdings, Inc. (DHi) is seeking a Data Entry & Office Assistant to perform accurate data entry, maintain office documentation, and support administrative functions. Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients.
UF Health
St. Augustine, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
Jacksonville, Florida
Clinical skills performed are within the scope of a Medical Assistant as defined by Florida Statutes 458.3485 and UFHP Clinical Policy and Procedure. Overview: The Medical Assistant provides patient care in a physician’s office setting under the direct supervision of a licensed physician.
UF Health
St. Augustine, Florida
Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
St. Augustine, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
St. Augustine, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
Ponte Vedra, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
St. Augustine, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
UF Health
St. Augustine, Florida
Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.