651 Results for

Executive Assistant Jobs in Pennsylvania

Jobs

Philadelphia, Philadelphia

$31.50–$38.70
Full time

This role serves as a central resource for the leader and practice team, connects workstreams across the practice and broader organization, and supports communication with clients and internal stakeholders. • Coordinate with internal teams and external vendors (e.g., IT, travel, office services) to support meetings, events and travel logistics.

24 days ago

Philadelphia, Pennsylvania

$17.19–$19.23
Full time

Service as back-up to the guest services specialist with answering phones, greeting visitors, reserving conference rooms and guest offices. Process or forward catering invoices along with appropriate billing information for reconciliation to the Business Center or other appropriate personnel in a timely fashion.

24 days ago

Pittsburgh, PA

$50,000–$50,000 / year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client — a Fortune 500 industry leader with a legacy spanning more than 75 years — is looking for a polished, personable Receptionist to be the welcoming face and friendly voice of their Pittsburgh-area office.

6 days ago

Philadelphia, PA

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders • Requires an associate degree or equivalent experience • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook). • This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.

30+ days ago

Washington, PA

The Executive Administrative Assistant fosters a welcoming and professional environment, communicates with clarity and kindness, anticipates needs, follows through on commitments, and contributes to a collaborative and positive workplace culture. This role manages workflow systems, coordinates project intake, oversees budget tracking and financial processes, and supports the planning and execution of campus events.

15 days ago

Pittsburgh, PA

Executive Assistant'',''Administrative Support'',''Administrative Support'',''Clerical'',''Clerical'',''Pittsburgh'',''Pittsburgh'','''','''',''Bachelor''s Degree'',''Bachelor''s Degree'','''','''',''No experience required'',''No experience required'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'','''','''','''','''',''8:30 am - 5:00 pm'',''8:30 am - 5:00 pm'',''Hybrid: Combination of On-Campus and Remote work as determined by the department.'',''Hybrid: Based Upon Qualifications'',''TBD Based Upon Qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume, Cover Letter'',''Resume, Cover Letter'',''Not Applicable'',''Not Applicable'',''false'',''447144'',''447144'',''true'',''447144'',''false'',''Submission for the position: Executive Assistant to the Dean - (Job Number: 26003625)'',''false'',''447144'',''false'',''true''.

12 days ago

Pittsburgh, PA

Manage the full lifecycle of faculty searches, including: • Posting and managing positions in Interfolio • Coordinating search committee meetings & meeting minutes • Managing applicant data and materials • Scheduling and facilitating virtual & on-campus interviews • Serving as primary liaison between candidates and the university • Lead and coordinate faculty onboarding processes, including appointment documentation, workspace and system access coordination, visa/work authorization processing (as applicable), orientation scheduling, and cross-departmental coordination to ensure a seamless transition for new faculty. • Lead planning and execution of key departmental events and initiatives, including: • Annual faculty & staff retreat • Monthly faculty and staff meetings • Annual state of the department presentation • Visits by domestic and international delegates • Annual faculty reporting processes • Operate with a high degree of autonomy, exercising sound judgment and discretion.

30+ days ago

Pittsburgh, Pennsylvania

The Information Networking Institute (INI) at Carnegie Mellon University (CMU) educates and develops engineers through technical, interdisciplinary master’s degree programs in information networking, security and mobile and IoT engineering that incorporate business and policy perspectives. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it.

7 days ago

Pittsburgh, Pennsylvania

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.wd12.myworkdayjobs.com/ChathamUniversity/job/Pittsburgh-PA/Executive-Assistant-to-CFAO_JR00000880-1 and follow the instructions to complete the application process. While this position reports to the Chief Financial & Administrative Officer, there are dotted lines to the Director of Accounting/Controller and the Director of Budgeting/Financial Reporting.

18 days ago

Wyndmoor, PA

Proficiency in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint) and familiarity with virtual meeting platforms is required, as these tools are integral to daily operations and communication. Strong preference will be given to candidates with experience in healthcare, home care, or hospice environments, as familiarity with these settings and their regulatory frameworks is highly beneficial.

30+ days ago

Wayne, PA

$25–$28 / hour

In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

30+ days ago

Wilkes-Barre, PA

Maintain office files and other record keeping Review all death certificates for cremation purposes in county and process the permits and billing of same Assist contract deputy coroners with questions related to their completion of reports in the electronic report management system Monitor information regarding the office budget using the county financial software program Oversee the ordering of supplies and equipment Maintain chain of custody of toxicology samples as well as forward to appropriate agency Other duties as assigned. Minimum Qualifications High School graduate Three years experience in a judicial, legal or governmental organization Previous experience using computers and software, including Word, Excel, Outlook Any equivalent combination of education, experience and training.

30+ days ago

Philadelphia, PA

Operating with a high level of independence, this role serves as a key coordinator across the leadership team, helping to ensure alignment, organization, and follow-through on priorities while maintaining excellence in core administrative responsibilities. The ideal candidate brings strong organizational capability, sound judgment, and the ability to proactively manage competing priorities in a fast-paced environment.

30+ days ago

The Provost's Executive Assistant provides oversight and guidance for the day-to-day operations of the Office of the Provost, supervises a team of educational assistants and is a member of the Academic Affairs leadership team. The Assistant provides general administrative support for other academic administrators, including but not limited to the Associate Provost, the Office of Institutional Effectiveness, the Institutional Review Board, and the Institutional Care and Use of Animals Committee.

30+ days ago

St. Davids, PA

Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances: 1) Affidavit; 2) FBI Criminal Record Check; 3) Pennsylvania Department of Human Services Child Abuse History Clearance and; 4) Pennsylvania State Police Criminal Record Check. As the advancement profession increasingly integrates data analytics, digital engagement platforms, and AI-driven workflows, this position is designed to evolve toward higher-level project coordination, technology adoption, and strategic support, ensuring the Division remains at the forefront of institutional fundraising excellence.

30+ days ago

Philadelphia, PA

$65,628–$80,000 / year

Work closely with the division administrator to oversee the flow of the Office of the Chief and to ensure the efficient operation of the Chief’s Suite, which includes maintaining supply levels, working closely with or in coordination with other administrative staff and serving as a resource for other division administrative personnel. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

6 days ago

West Chester Pike, PA

Remote

Job Summary:Perform executive support activities for two executives, ensuring the efficient operation of their offices and enabling leaders to focus on strategic priorities. Deliver executive-level written communication and blogs as requested.

30+ days ago

Trafford, Greater Manchester

£40,000–£45,000

Executive Assistant (HR Focus)Location: Manchester (Hybrid - 3 days office / 2 days home)Salary: £40,000 - £45,000Are you an experienced Executive Assistant looking for a role where you can genuinely make an impact rather than simply manage diaries? You'll work closely with the CEO, CFO, COO and CTO, becoming a trusted partner who helps ensure the smooth running of the Executive Office and Board governance processes.

11 days ago

Pittsburgh, PA

Teams that work on campus, in an office, or in a lab.'',''To be determined based on qualifications'',''To be determined based on qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume, Cover Letter'',''Resume, Cover Letter'',''Not Applicable'',''Not Applicable'',''false'',''446493'',''446493'',''true'',''446493'',''false'',''Submission for the position: Dean''s Office Executive Assistant - (Job Number: 26003336)'',''false'',''446493'',''false'',''true''. Benefits include: 11 Paid Holidays, Paid Vacation, Sick and Personal Days Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year Paid Parental Leave Education benefits for eligible employees, their dependents and spouse/domestic partner Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans A robust retirement savings plan option.

24 days ago

Quarryville, Pennsylvania

The ideal candidate will have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, as well as strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Provide administrative support in organizing Board meetings (3 per year), including planning meals and housing,compiling and printing documents, and taking minutes.

14 days ago

Philadelphia, PA

Full time

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

30+ days ago

King of Prussia, PA

We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas.

24 days ago

Pittsburgh, PA

Review and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment.

17 days ago

Pittsburgh, PA

10 days ago

Pittsburgh, PA

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! The Executive Assistant supports the Chief Financial Officer in managing the operations, priorities, and daily rhythm of the CFO's Office and the broader division.

30+ days ago

Spring House, Pennsylvania

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing Organizes and coordinates internal, external, and departmental meetings, including Global Committees and GRA-related meetings, by managing logistics such as invitations, locations, and speaker coordination.

12 days ago

Allentown, PA

$65,000–$75,000 / year

This role provides high‑level administrative support to the SVP/Chief Scientific Officer (CSO), a member of the Executive Leadership Team (ELT), and Vice President-level roles within his team. The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs.

30+ days ago

Philadelphia, PA

$48,900–$81,500 / year

About the Role: The Executive Assistant works closely with, and supports the Content Acquisition VPs, Content Management and Operational Excellence VPs, plus the Reference Content Leadership team, to manage administrative activities and projects and ensure the smooth running of the business. We prioritize timely delivery, impactful content, and robust support for our authors and customers, using the latest technologies and data to innovate continuously and to advance human progress together.

26 days ago

Philadelphia, Pennsylvania

$35–$40 / hour

2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role. Serve as a primary point of contact between executives and internal teams, clients, and external partners.

30+ days ago

King of Prussia, PA

We connect clinical and allied providers to their ideal opportunities, focusing on building long-lasting relationships through honesty and transparency. Our providers are the heart and soul of Medical Edge Recruitment, and we are pleased to offer the following benefit package: Comprehensive health plan inclusive of medical, dental, vision, and other ancillary benefits .

30+ days ago

Harrisburg, Pennsylvania

Utilize software applications (Firm and practice-specific) to assist attorneys in developing work product as well as retention and organization of emails and attaching appropriate files and documents. Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

30+ days ago

Pottstown, PA

Support risk management and HRSA/FTCA documentation workflows by collecting, organizing, and uploading required items to the designated Teams/SharePoint locations (e.g., training plans, quarterly clinical risk assessments, annual risk management reports/minutes, and other required supporting documents). Maintain and update the organization's Forms Library and patient packet materials, including version control, coordinating updates with stakeholders, and communicating form changes (e.g., Health Care Discount Program application updates and related patient packet/forms updates).

26 days ago

Philadelphia, PA

All American Home Care is seeking a highly organized, professional, and Russian-speaking Executive Assistant to support executive leadership in a fast-paced healthcare environment. This role requires strong communication, discretion, attention to detail, and the ability to manage multiple priorities with efficiency and professionalism.

30+ days ago

Reading, PA

This role serves as a trusted partner and key liaison, managing complex scheduling, correspondence, and communications while exercising discretion and independent judgment on matters of significance. The Executive Assistant ensures efficient operation of the President's Office, supports strategic initiatives, and maintains confidential and sensitive information with the utmost professionalism.

30+ days ago

Pittsburgh, PA

Maintains, and provides oversight of, the CTS Rockwell Hall Concourse and 10th-floor facilities, including maintaining office equipment, restocking supplies, light cleaning of kitchen and conference room, performing routine "tech checks" and supply checks/restocking in the conference room and hoteling spaces, and of the scheduling signage, and performing other similar functions. Personnel Search and Onboarding Support: Administrative support for searches: schedule committee meetings, record meeting notes, liaise with HR representatives, schedule initial candidate interviews, schedule on-campus interviews, make travel arrangements for candidates, create evaluation artifacts, and distribute along with candidate materials.

17 days ago

Spring House, Pennsylvania

12 days ago

Wayne, PA

Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment. A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney.

30+ days ago

Philadelphia, Pennsylvania

This role requires exceptional communication capabilities both verbally and written, for internal and external audiences, as well as a professional demeanor, collaborative style, exceptional analytical skills, an understanding of the needs of high-level executives, and an ability to anticipate issues before they arise and manage situations calmly and with sophistication. This individual will be expected to work autonomously, yet collaboratively with other administrative support, executive leaders and board members, and will provide a broad range of administrative support, including confidential details.

30+ days ago

Philadelphia, PA

1-4 years of Administrative or Executive Assistant experience Excellent communication skills Strong Leadership skills Efficient multi-tasker Confidentiality Collaborative-outgoing Pro-active Creative thinker. Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events.

30+ days ago

Norristown, PA

$55,000–$75,000

At Commercial Kitchen Ventilation, we don’t just install ductwork — we engineer airflow that keeps commercial kitchens safe, compliant, and operational. As an Executive Assistant supporting the Project Manager, you’ll help drive the execution of commercial kitchen ventilation projects from start to finish.

30+ days ago

Philadelphia, PA

Complete a broad variety of administrative tasks that facilitate the President & CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.

30+ days ago

Philadelphia, Pennsylvania

Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. Role Summary: FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them.

30+ days ago

Pittsburgh, Pennsylvania

In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service. PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be: Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.

14 days ago

Pittsburgh, PA

$56,216–$100,391 / year

Location Pittsburgh, PA Opening and Closing Dates 03/30/2026 - Open Until Filled Appointment Type Permanent Classification Level/Grade CL 26 - CL 27 (depending on qualifications) Salary $56,216 - $100,391 Link to Court Careers Information https://www.pawd.uscourts.gov/employment Court Name/Organization Pennsylvania Western District Court Overview of the Position The U.S. District Court for the Western District of Pennsylvania is seeking a highly organized and detail-oriented Administrative Analyst/Executive Assistant to the Clerk.

30+ days ago

Philadelphia, PA

Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.

26 days ago

Philadelphia, Pennsylvania

Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.

30+ days ago

Pittsburgh, PA

Setting up organization planning meetings and coordinating all meetings in support of team efficiency; working with the Executive Director and other Directors to ensure the team meets organizational outcomes. The successful candidate will be an integral part of the leadership of the organization, providing a vital communication link between the directors, staff, and Executive Director while also representing Light of Life's vision and mission to community partners.

5 days ago

Conshohocken, PA

Qualifications: • Previous executive or administrative assistant experience • Strong organizational and communication skills • Ability to multitask in a fast-paced setting • Proficiency with Microsoft Office / Google Workspace • Automotive experience a plus, not required. TJ Smith Sales Director/Business Operations Conicelli Autoplex & Conicelli Toyota of Springfield CLICK HERE to upload documents.

30+ days ago

Philadelphia, PA

Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.

30+ days ago

Philadelphia, PA

At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Coordinate and oversee all meal and catering logistics for SVP+ meetings, working sessions, and offsites-sourcing and ordering food, managing preferences and dietary needs, and ensuring a polished, seamless experience.

30+ days ago

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Executive Assistant Jobs in Pennsylvania

Executive Assistant Reed Smith US

Hospitality Specialist Reed Smith US

Receptionist Jobot

Executive Administrative Assistant Aramark

Executive Administrative Assistant Washington & Jefferson College

Executive Assistant to the Dean University of Pittsburgh

Executive Administrative Assistant - College of Engineering - Civil and Environmental Engineering Carnegie Mellon University

Executive Assistant - College of Engineering - INI Carnegie Mellon University

Executive Assistant to CFAO Chatham University

Executive Assistant / Office Manager - Home Health Care KeystoneCare

Executive Administrative Assistant StratAcuity Staffing Partners Inc

Executive Administrative Assistant(Office of Coroner) Luzerne County Council

Executive Assistant Aramark

Executive Assistant to the Provost Juniata College

Executive Assistant to the Vice President for Advancement Eastern University

Executive Assistant University of Pennsylvania

Administrative/Executive Assistant T2 Netpace, Inc.

Executive Assistant Macmillan Davies Hodes

Dean''''s Office Executive Assistant University of Pittsburgh

Executive Administrative Assistant Quarryville Presbyterian Retirement Community

Senior Executive Administrative Assistant JPMorgan Chase Bank, N.A.

Executive Assistant CSL Behring LLC

Executive Assistant - Senior and Vice President Pool - Legal Highmark Inc

Executive Assistant - Senior and Vice President Pool Highmark Inc

Executive Assistant Carnegie Mellon University

Executive Administrative Assistant 6084-Janssen Research & Development Legal Entity

Executive Assistant - EBM B. Braun Medical Ltd

Executive Assistant RELX Group plc

Executive Assistant Addison Group

Executive Assistant Medical Edge Recruitment

Legal Executive Assistant Buchanan Ingersoll-Rooney

Executive Assistant COMMUNITY HEALTH AND DENTAL CARE, INC.

Russian Speaking Senior Executive Assistant All American Home Care LLC

Executive Assistant to the President Albright College

Executive Assistant to the Vice President for Technology & Administrative Assistant - CTS Duquesne University

Executive Administrative Assistant Johnson & Johnson

Experienced Executive Assistant Law Firm in the Philadelphia Suburbs

Senior Executive Assistant Axalta Coating Systems

FP Movement Executive Assistant Urban Outfitters Inc

Executive Assistant O'Donnell Metal Fabricators, Inc.

Executive Assistant Pennsylvania Academy of the Fine Arts

FP Movement Executive Assistant FP Movement

Executive Assistant I PNC Bank

Administrative Analyst/Executive Assistant to the Clerk United States Courts

JeffTemp - Executive Administrative Assistant Thomas Jefferson University

Executive Assistant - Administration Tower Health

Senior Executive Assistant Light Of Life Rescue Mission

Executive Assistant Conicelli Automotive Group

Executive Assistant - Administration Tower Health Medical Group

Executive Assistant Five Below Inc

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