Executive Assistant Reed Smith USExecutive AssistantPhiladelphia, Philadelphia$31.50–$38.70Full timeThis role serves as a central resource for the leader and practice team, connects workstreams across the practice and broader organization, and supports communication with clients and internal stakeholders. • Coordinate with internal teams and external vendors (e.g., IT, travel, office services) to support meetings, events and travel logistics.
Executive Assistant Penske Truck RentalExecutive AssistantREADING, PAWillingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required. Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward.
NewExecutive Assistant CFSExecutive AssistantSewickley, PA$50,000–$60,000 / yearThe Executive Assistant will prioritize multiple deadlines while maintaining strict confidentiality and supporting day-to-day executive operations. Provide high-level administrative support to the Chief Operations Officer and Senior Leadership team.
Hospitality Specialist Reed Smith USHospitality SpecialistPhiladelphia, Pennsylvania$17.19–$19.23Full timeService as back-up to the guest services specialist with answering phones, greeting visitors, reserving conference rooms and guest offices. Process or forward catering invoices along with appropriate billing information for reconciliation to the Business Center or other appropriate personnel in a timely fashion.
NewReceptionist JobotReceptionistPittsburgh, PA$50,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client — a Fortune 500 industry leader with a legacy spanning more than 75 years — is looking for a polished, personable Receptionist to be the welcoming face and friendly voice of their Pittsburgh-area office.
Executive Administrative Assistant to the President/CEO Wright CenterExecutive Administrative Assistant to the President/CEOScranton, PAWhile living and demonstrating our Core Values, the Executive Administrative Assistant will: Work directly with the Office of the President EA team to support all aspects of the President/CEO's daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule. The Executive Administrative Assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders.
NewExecutive Administrative Assistant To The President/Ceo THE WRIGHT CENTERExecutive Administrative Assistant To The President/CeoScranton, PAWhile living and demonstrating our Core Values, the Executive Administrative Assistant will: Work directly with the Office of the President EA team to support all aspects of the President/CEO's daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule. The Executive Administrative Assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders.
Executive Administrative Assistant - Temple Physicians Inc Temple University Health SystemExecutive Administrative Assistant - Temple Physicians IncPhiladelphia, PAThen join Temple Physicians, Inc. '',''Pennsylvania-Philadelphia'',''Pennsylvania-Philadelphia'',''Administrative Support'',''Administrative Support'',''Full-time'',''Full-time'',''Day Job'',''Day Job'',''Regular'',''Regular'',''false'',''406062'',''406062'',''true'',''406062'',''false'',''Submission for the position: Executive Administrative Assistant - Temple Physicians Inc - (Job Number: 263848)'',''false'',''406062'',''false'',''true''. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team.
Executive Administrative Assistant StratAcuity Staffing Partners IncExecutive Administrative AssistantWayne, PA$25–$28 / hourIn terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Executive Administrative Assistant Lincoln Financial GroupExecutive Administrative AssistantRadnor, PA$35.87–$47.83 / hourLincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln's current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities. Performs a diverse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.
Executive Administrative Assistant JPMorgan Chase & CoExecutive Administrative AssistantPittsburgh, PAOur history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
Executive Administrative Assistant Orrstown Financial Services, Inc.Executive Administrative AssistantHarrisburg, PAProficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communication skills; proficient keyboarding skills; knowledge of Microsoft Office software particularly Word, Excel and PowerPoint; knowledge of various office machines; general knowledge of organization operations; visual and auditory skills. Position Summary: Provides high-level administrative support to Bank executives and senior management by conducting research, preparing statistical reports, handling information requests, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Assistant, Executive Administrative Wright CenterAssistant, Executive AdministrativeScranton, PAThe executive administrative assistant provides high-level administrative support to the Chief Operations & Strategy Officer (Integrator) working under the direct mentorship and supervision of the Deputy Chief of Staff & Strategic Executive Operations Officer. EOS Facilitation: Assist the Deputy Chief of Staff & Strategic Executive Operations Officer in preparing for Level 10 meetings, departmental metrics are ready, and previous action items are tracked to completion.
NewAssistant, Executive Administrative THE WRIGHT CENTERAssistant, Executive AdministrativeScranton, PAThe executive administrative assistant provides high-level administrative support to the Chief Operations & Strategy Officer (Integrator) working under the direct mentorship and supervision of the Deputy Chief of Staff & Strategic Executive Operations Officer. EOS Facilitation: Assist the Deputy Chief of Staff & Strategic Executive Operations Officer in preparing for Level 10 meetings, departmental metrics are ready, and previous action items are tracked to completion.
Executive Administrative Assistant Lincoln National CorpExecutive Administrative AssistantRadnor, PA$35.87–$47.83 / hourLincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln's current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities. Performs a diverse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.
Executive Administrative Assistant - Temple Physicians Inc Temple HealthExecutive Administrative Assistant - Temple Physicians IncPhiladelphia, PATemple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Supporting the entity CEO, CFO, Associate Vice President for Practice Operations and Director of Quality and Compliance, performs and/or supervises the administrative functions of the TPI Corporate Office (department').
Administrative/Executive Assistant T2 Netpace, Inc.Administrative/Executive Assistant T2Newtown Square, PALocation: Newtown Square, PA 19073 Hybrid (3 days onsite/ flexible schedule) . Role Responsibilities We prefer candidates with a bachelor's degree.
Administrative/Executive Assistant US Tech Solutions, Inc.Administrative/Executive AssistantClairton/Braddock, PA$26–$29 / hourAbout US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .
Administrative Assistant – Executive Office Wills Eye HospitalAdministrative Assistant – Executive OfficePhiladelphia, PennsylvaniaThis role supports executive leadership by coordinating schedules, facilitating clear and timely communication, managing sensitive and confidential information, and assisting with administrative, event, and financial processes. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
Administrative Assistant - Executive Office | Full-Time Wills Eye HospitalAdministrative Assistant - Executive Office | Full-TimePhiladelphia, PASupport meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
Administrative Assistant StratAcuity Staffing Partners IncAdministrative AssistantMalvern, PA$30–$35 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Administrative Assistant - Level 3 US_AGS LancesoftAdministrative Assistant - Level 3 US_AGSMarietta, PA$1Proactively reviewing visa requirements prior to visits and designing detailed itineraries featuring key contacts, shuttle/transfer details, lodging, meeting locations, restaurant reservations, and proactively send out necessary maps and directions to visitors. Track and follow up on action items and decisions from governance meetings and proactively create visibility and clarity to areas of attention and where support is needed, including tracking milestones, risks and dependencies across multiple workstreams.
Senior Executive Assistant Spring Mountain AdventuresSenior Executive AssistantPennsylvaniaSenior Executive Assistant requirements are: 3+ years' experience of working on a Senior Executive Assistant, Executive Administrative Assistant or other similar position. We are looking for a Senior Executive Assistant who will provide timely and professional support to company's executives and top managers on various activities: administrative, clerical and so on.
Executive Assistant Team Builder RecruitingExecutive AssistantGap, PA$30–$35 / hourExecutive Assistants, Office Managers, Administrative Assistants, Senior Administrative Professionals, and Executive Support Specialists seeking a rewarding opportunity with a growing, faith-based company are encouraged to explore a career with Sam's Mechanical. Experienced: A high school diploma and 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role, along with proficiency in Microsoft Outlook, Word, and Excel.
NewExecutive Assistant Crane NXT CoExecutive AssistantMalvern, PAPartner with CPI's Senior Leadership Team and key stakeholders to support business communications, including drafting, posting, and distributing messages for leadership forums and all-hands meetings. The company is a pioneer in advanced, proprietary micro-optics technology for securing physical products, and its sophisticated electronic equipment and associated software leverages proprietary core capabilities with detection and sensing technologies.
Executive Assistant - Senior and Vice President Pool Highmark IncExecutive Assistant - Senior and Vice President PoolPittsburgh, PAReview and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment.
Executive Assistant - Senior and Vice President Pool - Legal Highmark IncExecutive Assistant - Senior and Vice President Pool - LegalPittsburgh, PAReview and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment.
Legal Administrative Assistant DLA PiperLegal Administrative AssistantPhiladelphia, PA$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewExecutive Assistant to the Chief Director of Special Education and Student Services William Penn School DistrictExecutive Assistant to the Chief Director of Special Education and Student ServicesPhiladelphia, PAThe position supports departmental compliance with applicable District policies and procedures and federal and Pennsylvania requirements, including, as applicable, the Individuals with Disabilities Education Act (IDEA), Family Educational Rights and Privacy Act (FERPA), Section 504 of the Rehabilitation Act, Chapter 14 of the Pennsylvania Code, Chapter 15 of the Pennsylvania Code, and Pennsylvania Department of Education (PDE) requirements. The Executive Assistant to the Chief Director of Special Education and Student Services provides high-level confidential, administrative, organizational, and clerical support to the Chief Director and the Office of Special Education and Student Services.
Executive Assistant Senior - Onsite, Jefferson Hospital Highmark IncExecutive Assistant Senior - Onsite, Jefferson HospitalJefferson Hills, PACoordinate and track work flow, schedules, projects, and committee decisions through the department or hospital to ensure that paperwork is complete/accurate/appropriate, and follow-up services are provided in a timely manner. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company's Handbook of Privacy Policies and Practices and Information Security Policy.
Administrative Assistant People & Transformation WPP PlcAdministrative Assistant People & TransformationChesterbrook, PA$35,000–$65,000 / yearYou will wear several key hats: acting as our "New Hire Concierge" to welcome and guide new employees, keeping our HR systems running smoothly, and providing Executive Assistant support to our Chief People Officer (CPO). Execute high-volume, detail-oriented HR processes with data accuracy (data entry into HRIS, maintaining digital personnel files, etc).
Executive Assistant - Neonatology Penn MedicineExecutive Assistant - NeonatologyPhiladelphia, PALocation: Hospital of the University of Pennsylvania- 3400 Spruce St (Occasional Team Meetings at Children's Hospital of Philadelphia (CHOP) - 3401 Civic Center Blvd). S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
Executive Assistant COMMUNITY HEALTH AND DENTAL CARE, INC.Executive AssistantPottstown, PASupport risk management and HRSA/FTCA documentation workflows by collecting, organizing, and uploading required items to the designated Teams/SharePoint locations (e.g., training plans, quarterly clinical risk assessments, annual risk management reports/minutes, and other required supporting documents). Maintain and update the organization's Forms Library and patient packet materials, including version control, coordinating updates with stakeholders, and communicating form changes (e.g., Health Care Discount Program application updates and related patient packet/forms updates).
Executive Assistant to the President and Secretary to the Board of Trustees Harrisburg Area Community College Foundation TheExecutive Assistant to the President and Secretary to the Board of TrusteesHarrisburg, PA$57,469–$71,836 / yearJob Summary: The executive assistant to the president and secretary to the Board of Trustees (BOT) is responsible for providing executive-level administrative support to the president and the BOT, and serves as primary point of contact for the Office of the President. Arranges and attends all meetings of the Board of Trustees, the Executive Committee, President's Cabinet, and related activities as deemed appropriate by the president and/or chair of the BOT.
Executive Assistant ATS Automation Tooling Systems Inc.Executive AssistantWarminster, PAHowever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. This role is ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.
Personal Concierge / Executive Assistant to the CEO Fair Trade OutsourcingPersonal Concierge / Executive Assistant to the CEOPhiladelphia, PAYou will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.
Executive Assistant to the Vice President of Enrollment Management LANCASTER BIBLE COLLEGEExecutive Assistant to the Vice President of Enrollment ManagementLancaster, PAJob Summary: The Executive Assistant to the Vice President for Enrollment Management (VPEM) is a mission-critical, on-site role requiring maturity, initiative, emotional intelligence, and operational excellence. This person must be a self-starter who can independently drive tasks to completion, track high volumes of concurrent priorities, and build trust through reliability and strong follow-through.
Legal Executive Assistant DLA PiperLegal Executive AssistantPhiladelphia, PAWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients.
Legal Executive Assistant - Pittsburgh DLA PiperLegal Executive Assistant - PittsburghPittsburgh, PAOversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. The Legal Executive Assistant (LEA) - Pittsburgh, working in collaboration with and in support of the firm's strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice.
Senior Executive Assistant Rhoads IndustriesSenior Executive AssistantPhiladelphia, PennsylvaniaThe Senior Executive Assistant provides high-level administrative support to the Chief Operations Officer by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the‐art resources and a 100+ year legacy of leadership.
Executive Assistant - Psychology Clinic, Pittsburgh - Full Time Highmark IncExecutive Assistant - Psychology Clinic, Pittsburgh - Full TimePittsburgh, PAIn connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company's Handbook of Privacy Policies and Practices and Information Security Policy. May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
Administrative Assistant - York Senior LIFEAdministrative Assistant - YorkYork, PennsylvaniaFull timeSenior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the community. Our team is committed to partnering with our seniors to remain at home through promoting open communication and shared decision making while providing excellent care and services.
Administrative Assistant - Harrisburg Senior LIFEAdministrative Assistant - HarrisburgSteelton, PennsylvaniaFull timeSenior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the community. Our team is committed to partnering with our seniors to remain at home through promoting open communication and shared decision making while providing excellent care and services.
Branch Administrative Assistant K/S Renewal SystemsBranch Administrative AssistantPittsburgh, PennsylvaniaThe Administrative Assistant serves as an extension of the Kitchen Saver branch office by providing comprehensive administrative and office support to department personnel, managers, supervisors, and executive staff. This role is responsible for facilitating the efficient day-to-day operation of the organization while consistently demonstrating the company's Essence Core Values and maintaining a high level of professionalism.
Senior Executive Assistant Glenmede CorpSenior Executive AssistantPhiladelphia, PAAll resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede. Contribute to department and firm-wide initiatives that improve capabilities, address business needs, enhance the employee and client experience, and streamline processes.
Senior Executive Assistant Axalta Coating SystemsSenior Executive AssistantPhiladelphia, PennsylvaniaThis role requires exceptional communication capabilities both verbally and written, for internal and external audiences, as well as a professional demeanor, collaborative style, exceptional analytical skills, an understanding of the needs of high-level executives, and an ability to anticipate issues before they arise and manage situations calmly and with sophistication. This individual will be expected to work autonomously, yet collaboratively with other administrative support, executive leaders and board members, and will provide a broad range of administrative support, including confidential details.
Executive Assistant Future StandardExecutive AssistantPhiladelphia, PennsylvaniaWith a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value. 8–10 years of Executive Assistant experience supporting senior executives, preferably at the Executive Committee, C-suite, or equivalent leadership level.
NewExecutive Assistant City of Philadelphia PAExecutive AssistantPhiladelphia, PA$57,000–$65,000 / yearCommunity Engagement: Build strong relationships with residents and local organizations to foster collaborationQualificationsPreferred candidates will possess a bachelor's degree or equivalent professional experience, with at least three years of progressively responsible executive or senior-level administrative experience supporting senior managers, executive leadership, or C-suite executives. Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!*The successful candidate must be a city of Philadelphia resident within six months of hireEffective May 22, 2023, vaccinations areno longer requiredfor new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia.
Retail Executive Assistant GOODWILL OF SOUTHWESTERN PENNSYLVANIARetail Executive AssistantPittsburgh, PA$55,000–$60,000 / yearPOSITION SUMMARY: The Retail Executive Assistant provides essential administrative and operational support to the Retail Division, with direct support to the Chief Retail Operations and Sustainability Officer and the Vice President of Donated Goods and Retail. Duties will also include but are not limited to: Provides direct administrative and clerical support to the Chief Retail Operations and Sustainability Officer and Vice President of DGR including scheduling, travel arrangements, and meeting logistics.
Executive Assistant (WPVI-TV) Disney EntertainmentExecutive Assistant (WPVI-TV)Philadelphia, PA$56,700–$76,000 / yearAbility to quickly learn internal meeting systems (i.e. expenses systems, travel booking, invoices systems, conference room reservations, etc.) and build a network of colleagues to assist in answering questions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors.