Executive Administrative Assistant Stand-By PersonnelExecutive Administrative AssistantClaremore, OKThis Executive Administrative Assistant opportunity offers a direct-hire role supporting executive leadership while playing a key part in keeping operations organized and efficient. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track.
Executive Administrative Assistant State of OklahomaExecutive Administrative AssistantOklahoma City, OKAbilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
Executive Administrative Assistant Integris Health IncExecutive Administrative AssistantOklahoma City, OKTypes and copies, schedules appointments, coordinates meetings, arranges corporate travel, records minutes of corporate meetings, screens and redirects mail, orders supplies, prepares requisitions and work orders, and files/maintains files. Benefits of being an INTEGRIS Health caregiver include front-loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.
Executive Administrative Assistant I TD WilliamsonExecutive Administrative Assistant ITulsa, OKFull timeCoordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Executive Administrative Assistant I TDWExecutive Administrative Assistant ITulsa, OklahomaCoordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Executive Administrative Assistant AS8154 Oklahoma State UniversityExecutive Administrative Assistant AS8154Stillwater, OKAssist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation. Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc.
Executive Administrative Assistant I T.D. Williamson IncExecutive Administrative Assistant ITulsa, OKStrong written and verbal communication skills Excellent organizational, time‑management, and problem‑solving abilities Proven ability to manage competing priorities with minimal supervision Experience with Adobe Acrobat (editing/markups) or similar document tools. Coordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials.
Executive Administrative Assistant AS8154 The OSU/A&M SystemExecutive Administrative Assistant AS8154Stillwater, OklahomaAssist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation. Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc.
Executive Administrative Assistant Cherokee Nation Businesses LLCExecutive Administrative AssistantTulsa, OKPrepares, submits, and monitors departmental expense reports, purchase requisitions, and invoices; serves as the primary liaison with accounting to ensure timely processing and resolution of discrepancies. Excellent interpersonal skills with the ability to work in a team setting and interact with employees, vendors and customers of various levels and backgrounds.
Administrative Assistant to the Executive Director of CSER Oral Roberts UniversityAdministrative Assistant to the Executive Director of CSERTulsa, OKEXPERIENCE/SKILLS/ABILITIES: • Minimum of 2 years administrative assistant experience • Familiarity with ORU platforms and systems desirable (Vision, Jaggaer, OMNI) • Professional demeanor • Organizational leadership and attention to detail • Excellent oral and virtual communication skills • Familiarity with webpage design and social media platforms desirable • Excellent reading, writing, and grammatical skills • Excellent interpersonal and customer service skills • Computer literacy with proficiency in Outlook, Office, Publisher, Adobe Pro, Zoom; website design (e.g. • Creates travel, event, and budget reports for the Executive Director; assists in annual and semiannual Board reports as well as project developmental materials under the Directors oversight.
Executive Admin Assistant Integris Health IncExecutive Admin AssistantOklahoma City, OKTypes and copies, schedules appointments, coordinates meetings, arranges corporate travel, records minutes of corporate meetings, screens and redirects mail, orders supplies, prepares requisitions and work orders, and files/maintains files. If our mission of partnering with people to live healthier lives speaks to you, apply today and learn more about our recently enhanced benefits package for all eligible caregivers such as, front loaded PTO, 100% INTEGRIS Health paid short term disability, increased retirement match, and paid family leave.
Executive Assistant State of OklahomaExecutive AssistantOklahoma City, OK$45,000–$65,000 / yearAnswer and screen all incoming calls; direct calls to appropriate personnel; arrange conference calls and virtual meetings; and provide information to staff and the general public regarding functions of the Department and Commission. Bachelor's degree in Public or Business Administration or closely related field and 2 years of experience in a secretarial, clerical or office assistant position OR 4 years of experience in a secretarial, clerical or office assistant position.
Executive Assistant BOK Financial CorpExecutive AssistantTulsa, OKYou will develop, design and maintain information in spreadsheets and data base programs using the most complex features of various software programs, (i.e., merge files, import data, graphs, etc.), gather information to be maintained on data base programs, generate and distribute reports from these programs and monitor reports for quality. You will maintain files and projects which require a high degree of confidentiality, answer telephone calls from clients directly, screen telephone calls and visitors, and resolve routine customer inquiries, may supervise and coordinate work of Administrative Assistants.
Executive Assistant USA Rare Earth IncExecutive AssistantStillwater, OKOur materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G. We have also developed the United States' first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere.
Virtual Executive Assistant MCI CareersVirtual Executive AssistantOklahomaMCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.
Administrative Assistant to Dean - College of Business Oral Roberts UniversityAdministrative Assistant to Dean - College of BusinessTulsa, OKThis role ensures the smooth functioning of the Dean's office by managing communications, coordinating schedules, supporting academic and strategic initiatives, and serving as a primary point of contact for faculty, staff, students, and external partners. Manage the Dean's phone line by screening, prioritizing, and intercepting calls, responding to inquiries and re-directing as needed.
Corporate Executive Assistant Good Shepherd HospiceCorporate Executive AssistantOklahoma City, OKGood Shepherd Hospice is seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to corporate leadership, including Sales and Marketing executives. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and maintains the highest level of confidentiality and professionalism.
Executive Assistant - Regional University System of Oklahoma University of Central OklahomaExecutive Assistant - Regional University System of OklahomaEdmond, OK$55,000–$65,000 / yearThe Regional University System of Oklahoma is hiring an Executive Assistant to support the RUSO Board of Regents and Administrative Office. RUSO offers a comprehensive benefits package, including health, dental and life insurance, HSA/FSA options and retirement through the Oklahoma Teachers' Retirement System.
Administrative Assistant Contractor Addison GroupAdministrative Assistant ContractorOklahoma City, Oklahoma$22–$25 / hourOur client works alongside public and private partners to support innovative programs, research, and initiatives that promote healthier lifestyles and long-term wellness. The Administrative Assistant Contractor will provide high-level administrative and operational support to executive leadership, including the Chief of Staff.
Executive Assistant and Events Coordinator Oral Roberts UniversityExecutive Assistant and Events CoordinatorTulsa, OKThe Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners. Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students.
Executive Assistant - Aircraft Fleet Services Midland Financial Co.Executive Assistant - Aircraft Fleet ServicesBethany, OKPart timeThe role supports multiple aircraft and flight department staff by coordinating logistics, maintaining systems and records, supporting cabin and provisioning needs often outside regular business hours, and ensuring timely processing of aviation‑related expenses. Ability to be available to assist 24/7/365 days with time sensitive tasks related to aircraft scheduling, dispatch coordination, and provisioning, including customs logistics and flight support services at departure and destination airports.
Executive Assistant to the President VP Business Affairs Southeastern Oklahoma State UniversityExecutive Assistant to the President VP Business AffairsDurant, OKThe Executive Assistant will act at the direction of the President/VP Business Affairs with vice-presidents, associate/assistant vice-presidents, deans, directors, faculty, staff, and students, external organizations including RUSO and OSRHE, and the public. This individual is required to anticipate and follow-up on actions for the President and Vice President for Business Affairs to the Oklahoma State Regents for Higher Education, RUSO, regional and state universities, local and state organizations and agencies, and all internal and external constituencies.
Executive Assistant Rocket Companies IncExecutive AssistantOKRemote$28.44–$38.50 / hourAs an Executive Assistant at Redfin, you will provide high-level business support the Vice President of Brokerage Sales, serving as their strategic partner in a highly visible role. Get ready to dive headfirst into our award-winning website and mobile apps, solving complex business problems in a highly visible, customer-centric way.
Facility Administrative Assistant Reworld Holding CorpFacility Administrative AssistantTulsa, OK$38,800–$51,700 / yearAdministrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements. Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events.
Executive Assistant to the CEO Gulfport EnergyExecutive Assistant to the CEOOklahoma City, OklahomaGulfport Energy Corporation is an Oklahoma City-based independent oil and natural gas exploration and production company with its principal properties located in the Utica Shale in Eastern Ohio, the SCOOP Woodford and SCOOP Springer plays in Central Oklahoma. Support internal documentation efforts, including following and developing workflow instructions, maintaining filing and retrieval systems, observing record retention processes, and recommending process enhancements.
Executive Assistant to the CEO Gulfport Energy CorpExecutive Assistant to the CEOOklahoma City, OKGulfport Energy Corporation is an Oklahoma City-based independent oil and natural gas exploration and production company with its principal properties located in the Utica Shale in Eastern Ohio, the SCOOP Woodford and SCOOP Springer plays in Central Oklahoma. Support internal documentation efforts, including following and developing workflow instructions, maintaining filing and retrieval systems, observing record retention processes, and recommending process enhancements.
Executive Assistant Oklahoma Human ServicesExecutive AssistantOklahoma City, OklahomaEducation and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience. The Executive Assistant to the Director, Chief of Staff, and Deputy Chief of Staff serves as a critical operational partner at the highest levels of Oklahoma Human Services leadership.
Administrative Assistant AS8823 Oklahoma State UniversityAdministrative Assistant AS8823Stillwater, OK$14–$20 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Executive Assistant to CEO & CFO United Petroleum TransportsExecutive Assistant to CEO & CFOOklahoma City, OKThe EA serves as a trusted partner, gatekeeper, and coordinator-supporting executive decision-making, facilitating communication across the enterprise, and ensuring seamless execution of executive priorities related to operations, finance, strategy, governance, and growth. Support M&A, strategy, and special projects by scheduling diligence calls and internal working sessions, coordinating document flow and data room logistics, and tracking milestones while maintaining confidentiality.
Senior Administrative Assistant University of OklahomaSenior Administrative AssistantOklahoma City, OKThis position provides high-level administrative support to executives or senior management, managing schedules, coordinating meetings, handling communications, and overseeing office operations. It will also handle basic office administrative duties and assist with the day-to-day duties to make the office run smoothly.
Administrative Assistant I State of OklahomaAdministrative Assistant IOklahoma City, OKThe Administrative Assistant manages critical administrative workflows related to procurement, legal review, and public posting requirements, ensuring efficient and compliant process execution using specialized systems (e.g., IronClad, PeopleSoft, statewide search websites). Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks.
Administrative Assistant Good Shepherd HospiceAdministrative AssistantDuncan, OKThe Administrative Assistant assumes responsibility for supporting the staff by coordinating phone communications, texting communications, maintaining patient records, and other duties as requested by the Executive Director. Coordinates the telephone communication system, answers the telephone, screens calls, transfers calls and takes appropriate messages.
Administrative Assistant (Parks) COUNTY OF TULSAAdministrative Assistant (Parks)OKAbility to organize and accomplish a variety of clerical duties; to exercise initiative and independent judgement; to perceive clerical errors; to understand and follow oral and written instructions; to understand and follow departmental policies and procedures; to maintain confidential information; to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; and to cooperate and work with others. Skill in receiving visitors; in maintaining accurate records and files; in proofreading; in using a personal computer, calculator, and other related office machines; in Microsoft Word and Excel as proved by passing a basic test; and in typing from straight copy as proved by passing a key boarding test (45 WPM).
Administrative / Office Assistant Land Of CarsAdministrative / Office AssistantOklahoma City, OklahomaThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
Administrative Assistant/Collateral Duty Clerk Totally Joined For Achieving Collaborative TechniquesAdministrative Assistant/Collateral Duty ClerkBroken Arrow, OklahomaTJFACT is seeking a motivated Administrative Assistant/Collateral Duty Clerk to provide administrative and office support while performing collateral duties to enhance readiness and sustainment of AMSA and ECS operations in support of the 63d Readiness Division (RD) G4 East Region, United States (U.S.) Department of War (DOW) mission readiness requirements. Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority-owned, CVE-verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S. government agencies and organizations.
Administrative Assistant AS8823 The OSU/A&M SystemAdministrative Assistant AS8823Stillwater, Oklahoma$14–$20 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Sr Administrative Assistant Cherokee Nation Businesses LLCSr Administrative AssistantCatoosa, OKAs the retail, gaming and entertainment entity of the Cherokee Nation, it owns and operates a variety of restaurants, entertainment venues, retail shops, fuel/convenience stores, golf courses, hotels, a horse racing track and an RV campground. In this critical role, you will provide high-level administrative and operational support to executive leadership, helping ensure the efficient execution of business priorities, strategic initiatives, and day-to-day operations.
Grants and Finance Administrative Assistant II/III Oklahoma Medical Research FoundationGrants and Finance Administrative Assistant II/IIIOklahoma City, OKThis role is designed for a candidate with a strong aptitude for basic accounting and grant submission/management who will serve as the primary facilitator for federal and non-federal grant submissions and post-award financial monitoring. • Lead the administrative submission process for federal (NIH, DoD) and non-federal grant proposals, including budget development and ASSIST management, ensuring strict adherence to OMRF policies, state/federal regulations, and agency-specific requirements.
Administrative Assistant I - Development (4978) The Salvation Army USAAdministrative Assistant I - Development (4978)Tulsa, OKCoordinates communication with the AR clerk, the Accounting Manager, and reporting from Sage accounting software about incoming gifts from Appeals, White Mail, delivery, CDS Global, Events, ACH transfers, bank wires, and any other means - matching these to Development activities, Interchange gathered information, and Sage postings. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Administrative Assistant III University of Central OklahomaAdministrative Assistant IIIEdmond, OKPerforms a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Orders and maintains record of supplies and equipment for the department, with appropriate forecasting measures to maintain good accounting standing.
Chief of Staff/ Executive Assistant Tulsa Teachers Credit UnionChief of Staff/ Executive AssistantTULSA, OKInterpersonal Savvy: Relates well to all kinds of people at all levels, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high- tension situations comfortably. This role is responsible for enhancing executive effectiveness, driving strategic priorities, coordinating cross-functional initiatives, and ensuring alignment between the CEO, Executive Strategy Council, the Board of Directors, and the broader organization.
Administrative Assistant (ECS) SUNBEAM FAMILY SERVICES, INCAdministrative Assistant (ECS)Oklahoma City, OKPerform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes. Effectively utilize the Child Plus data system, and any other information-capturing systems necessary, to document on-going Disabilities referrals and services for children enrolled in the ECS program.
Sr. Administrative Assistant Expand Energy CorpSr. Administrative AssistantOklahoma City, OKExpand Energy Corporations operations are focused on discovering and developing its large and geographically diverse resource base of unconventional oil and natural gas assets onshore in the United States. This senior level support position provides general administrative support to supervisors, employee, and work teams, under direct supervision in order to promote the efficiency of the group they support.
Executive Assistant Cherokee NationExecutive AssistantTahlequah, OklahomaEmployee must not and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG’s Cumulative Sanction Report, or the GSA’s List of Excluded Providers, or listed on the OIG’s List of Excluded Individuals/Entities (LEIE). Must be able to operate a variety of office machines including a computer, photocopier, fax machine, dictaphone, transcribing machine and 10-key calculator.
Exec Admin Assistant (DC) TriWest Healthcare AllianceExec Admin Assistant (DC)Oklahoma City, OKFull timeThe EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.
Executive Operations Partner GRAND Mental HealthExecutive Operations PartnerTulsa, OKIn addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgement in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively; both orally and in writing. The ideal candidate brings exceptional EQ, sound judgment, strong technological aptitude, and the ability to analyze, interpret, and communicate operational data to support decision-making, while navigating a fast-paced, evolving nonprofit healthcare environment.
Senior Executive Assistant Spirit AeroSystems Holdings IncSenior Executive AssistantTulsa, OK$62,750–$96,200 / yearWe also provide eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. Drug Free Workplace: We are a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Senior Executive Assistant The Boeing CoSenior Executive AssistantTulsa, OK$62,750–$96,200 / yearWe also provide eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. Drug Free Workplace: We are a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Executive Operations Coordinator FAMILY & CHILDRENS SERVICES, INC.Executive Operations CoordinatorTulsa, OKThe position is designed as a shared executive support role, absorbing routine, operational, and interrupt-driven tasks to allow Executive Assistants to focus on higher-level executive, strategic, and confidential responsibilities. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children's Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.
Senior Full-Charge Bookkeeper & Executive Operations Associate Express Employment Professionals - BartlesvilleSenior Full-Charge Bookkeeper & Executive Operations AssociateBartlesville, OKYou will run full-cycle bookkeeping in QuickBooks Online while also providing high-value executive and office support that keeps the entire operation moving. Oversee day-to-day bookkeeping in QuickBooks Online, maintaining accurate and timely ledgers.