Secretary State of OklahomaSecretaryOklahoma City, OKWorks closely with the captain and lieutenant of the assigned region or unit to prepare prosecutorial reports, investigative reports, receipts, and other documents for dissemination by the imposed deadlines to statutory requestors and/or other statutorily authorized recipients according to OSBI policy and procedure and state statute. Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Paralegal/Legal Assistant/Legal Secretary Stange Law FirmParalegal/Legal Assistant/Legal SecretaryTulsa, OKEvery day, our team helps individuals and families navigate divorce, child custody disputes, paternity actions, modifications, estate planning, adoption, and many other legal matters affecting families. Whether you already have law firm experience or are looking to begin your legal career, Stange Law Firm, PC is seeking motivated individuals who are eager to make a difference in the lives of our clients while growing with one of the nation's leading family law firms.
Clinical Secretary - Adult Behavioral Saint Francis Health SystemClinical Secretary - Adult BehavioralOKWork Experience: 6 months to 1 year related work experience in a health care setting, educational equivalent or equivalent related work experience. Job Summary: The Clinical Secretary transcribes orders via computer for the purpose of maintaining, reporting and updating patient census.
Legal Secretary Gordon Rees Scully Mansukhani, LLPLegal SecretaryTulsa, OklahomaRemoteFull timeDisclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Experience and knowledge of e-filing in state and federal court, case management, Oklahoma counties’ Civil Courts docket procedures, document review, and exhibit preparation.
NewTemporary Agency Secretary Shelter Mutual Insurance CompanyTemporary Agency SecretaryOklahoma City, OklahomaPerform general clerical and administrative tasks with regard to policy service and office maintenance associated with maintaining continuing services to policyholders and others during periods when local agency is not staffed by Agent. Respond to questions, act as liaison regarding claims, premiums, coverages and other issues, and maintain all agency records to ensure smooth transition of agents.
Telemetry Monitor Tech/Unit Secretary Acadiana Management Group LLCTelemetry Monitor Tech/Unit SecretaryOklahoma City, OKThe Telemetry Monitor Technician - Unit Secretary accurately interprets cardiac rhythm strips every 4 hours including rate, rhythm, PR interval, QRS, QT, signature and title. We offer unique career opportunities for people who are called to make a healing difference in the lives of others and desire to be part of a team that makes a difference each day for our patients.
Unit Secretary - Per Diem Days Select Specialty Hospital - TulsaUnit Secretary - Per Diem DaysTulsa, OklahomaSelect Specialty Hospital Tulsa is a critical illness recovery hospital committed to providing world-class inpatient post-ICU services to chronic, critically ill patients who require extended healing and recovery. Responsibilities: Use independent judgment to provide clerical services to the patient care units, including correct transcription of orders, filing of all reports and arranging for transportation and follow-up/outside tests.
Legal Secretary CbLegal SecretaryTulsa, OklahomaThe ideal candidate will have experience in managing complex litigation tasks, including handling large volumes of exhibits and coordinating intricate witness schedules for trial. We are a litigation firm specializing in insurance defense, seeking a detail-oriented and highly organized Legal Secretary to support 2-3 attorneys.
Elementary Financial Secretary Edmond Public SchoolsElementary Financial SecretaryEdmond, OK$13.87–$15.85 / hourBe able to communicate clearly and distinctly in English, by telephone and face-to-face, within the confinement of a semi-noisy environment, i.e., other employees, equipment, children, etc. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
NewPart Time Secretary II - Parks and Recreation City of Midwest CityPart Time Secretary II - Parks and RecreationMidwest City, OKPart timeUnder the general supervision of the Park and Recreation Manager, supervises building use and receives payments for recreation and community center programs. Performs routine secretarial duties including data entry and light custodial services during activities at the Community Center.
Transportation Secretary Edmond Public SchoolsTransportation SecretaryEdmond, OK$16.43–$18.55 / hourBill schools/organizations for transportation costs, maintain mileage log for all school and athletic trips, input driver's pay for school activities (field) trips, miscellaneous clerical duties. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
2026-27 Secretary Other Mid-Del School District2026-27 Secretary OtherDel City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
New2026-27 Secretary First Mid-Del School District2026-27 Secretary FirstDel City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
Secretary - Durant Middle School Durant Independent School DistrictSecretary - Durant Middle SchoolDurant, OKCurrent, continuing contract, employees that wish to be considered for a transfer must apply online through School Spring within 2 days of this posting A link can be found on the District website. Maintain accurate financial records and to assist the building principal in assuring a smooth, efficient operation in working with students, parents and staff.
Unit Secretary (PRN/Weekends) Tulsa Rehabilitation HospitalUnit Secretary (PRN/Weekends)Tulsa, OklahomaThe Unit Secretary is responsible for the management of clerical and secretarial duties of the Nursing Unit, exhibiting flexibility, the ability of working with all members of the treatment team, and establishing and maintaining effective working relationships with physicians, guests, patients, and agency/contracted agency personnel. Join our team and you will experience a total rewards package to support your health, life, career and retirement including: A supportive and collaborative work environment.
Unit Secretary Per Diem Days Select Medical CorpUnit Secretary Per Diem DaysTulsa, OKSelect Specialty Hospital Tulsa is a critical illness recovery hospital committed to providing world-class inpatient post-ICU services to chronic, critically ill patients who require extended healing and recovery. Use independent judgment to provide clerical services to the patient care units, including correct transcription of orders, filing of all reports and arranging for transportation and follow-up/outside tests.
Finance Secretary Ferguson SuperstoreFinance SecretaryBroken Arrow, OklahomaWe focus on bringing our customers the latest technology and creating a unique vehicle buying experience. We value our employees & strive to make your work environment fun, professional & enjoyable.
Legal Secretary State FarmLegal SecretaryOklahoma City, OK$55,916.25–$64,000 / yearWith the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more.
Field Secretary II AFA American Fidelity Assurance CompanyField Secretary IIOklahoma City, OklahomaUnder general supervision, provides clerical and administrative support in order to meet the administrative needs of department management and staff. This may include any type of Customer service applicable to the department, including calls from Company switchboard, billing, claim and policy issues.
Field Secretary II American FidelityField Secretary IIOklahoma City, OklahomaUnder general supervision, provides clerical and administrative support in order to meet the administrative needs of department management and staff. This may include any type of Customer service applicable to the department, including calls from Company switchboard, billing, claim and policy issues.
NewPart Time Secretary II - Parks and Recreation Midwest City CouncilPart Time Secretary II - Parks and RecreationMidwest City, OKUnder the general supervision of the Park and Recreation Manager, supervises building use and receives payments for recreation and community center programs. Performs routine secretarial duties including data entry and light custodial services during activities at the Community Center.
Executive Administrative Assistant State of OklahomaExecutive Administrative AssistantOklahoma City, OKAbilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
Administrative Assistant - Facilities College of the Muscogee NationAdministrative Assistant - FacilitiesOkmulgee, OKPrincipal Duties and Responsibilities: The provisions of the following Administrative Assistant duties include, but are not limited to: Maintain organized and accurate record-keeping systems for supplies, equipment, office assets, vehicle maintenance logs, inventory logs, office key management files, help desk ticket updates, vehicle use records, and other administrative documents to ensure proper documentation, accessibility, and compliance with organizational policies. Schedule and coordinate vehicle maintenance, inspections, and repairs, ensuring all organizational vehicles are operational and compliant, while maintaining detailed records of vehicle use, mileage logs, fuel expenses, and service history.
Administrative Assistant to Dean - Science & Engineering Oral Roberts UniversityAdministrative Assistant to Dean - Science & EngineeringTulsa, OKOral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. EXPERIENCE/SKILLS/ABILITIES: Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software.
Administrative Assistant - Transportation NANA Regional Corporation IncAdministrative Assistant - TransportationOKScreen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties.
Administrative / Office Assistant LAND OF CARSAdministrative / Office AssistantOklahoma City, OKThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
Administrative Assistant - Transportation Akima, LLCAdministrative Assistant - TransportationFort Sill, OklahomaScreen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties.
Administrative Assistant Building Coordinator Southeastern Oklahoma State UniversityAdministrative Assistant Building CoordinatorDurant, OKSupporting Student Life internal marketing and communication efforts, including familiarity with Facebook, Instagram, and X (Twitter), and use of professional tools such as Microsoft Teams (coordination and scheduling), Dropbox (file storage/version control), and Canva (basic design for flyers/signage/social graphics) as assigned by the Director of Student Engagement. ESSENTIAL DUTIES AND RESPONSIBILITIES: Major responsibilities include but are not limited to: Providing professional administrative, clerical, and reception support, including scheduling and coordinating meetings; initiating improvements in the systems of the Office for Student Life; maintaining records; completing professional and student travel; and overseeing filing systems.
Administrative Assistant Stand-By PersonnelAdministrative AssistantOklahoma City, OKThis position supports daily office operations by assisting with payroll, data entry, customer service, accounting support, and general administrative functions. The ideal candidate is highly organized, thrives in a fast-paced environment, and possesses excellent communication, computer, and multitasking skills.
Administrative Assistant - Charles Atkins CRM ResidentialAdministrative Assistant - Charles AtkinsOklahoma City, OK$18–$20 / hourAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
Administrative Assistant AS8823 Oklahoma State UniversityAdministrative Assistant AS8823Stillwater, OK$14–$20 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Administrative Assistant AS8823 The OSU/A&M SystemAdministrative Assistant AS8823Stillwater, Oklahoma$15.50–$22 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Administrative Assistant Carriage ServicesAdministrative AssistantOklahoma City, OKAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights.
Project Site Administrative Assistant PCL Constructors IncProject Site Administrative AssistantOKAt PCL Solar Constructors USA Inc., part of the PCL Family of Companies (PCL), we don't just build projects-we build opportunities, careers and communities. Travel is required as this position may be located at one of our projects with locations including: Texas, Oklahoma, Georgia, Kentucky, Ohio, Washington and other states.
Administrative Assistant II Library Cameron UniversityAdministrative Assistant II LibraryLawton, OKJob Duties of the Administrative Assistant II include, but are not limited to: Develops office procedures and performs administrative tasks involving payroll, subscription renewals, timekeeping, budgeting, accounting, and personnel, Keeps financial records, ledgers, and accounts, including requisitions, invoices, and purchase orders, Uses the Banner system and University and state requisitioning and purchasing procedures, Monitors balances and expenditures for the library in cooperation with the Business Office, Reconciles all department accounts and manages operational budgets for the department, Creates reports pertaining to status of library budget, Prepares preliminary budget estimates and assists with regular reports and annual operating budget justification, Enters information about newly-acquired library materials into computer software and/or databases, Orders and maintains inventory of all office supplies, Represents the library to other campus department personnel and to external organizations and vendors, Handles travel reimbursements and assists with travel arrangements for departmental staff, Assists with incoming and outgoing mail, Assists in the collection and maintenance of library-related statistical information, Helps answer patron questions, Maintains library employee contact lists, Initiates facilities work orders and follows them to completion, and. PHYSICAL REQUIREMENTS: Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arm and hand; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak, hear and see.
Skilled Laborer Ballard Marine ConstructionSkilled LaborerGreer, SCFull timeAble to wear the personal protective equipment (PPE) required of various construction work environments (hard hats, safety glasses, personal flotation devices, respirators, etc. The Skilled Laborer supports skilled craft personnel by assisting with essential construction tasks required to successfully complete projects.
Temp Administrative Assistant Stand-By PersonnelTemp Administrative AssistantBroken Arrow, OKThis role will focus on handling daily office tasks, returning calls, invoicing, and assisting with scheduling. We are seeking a reliable Office Assistant to provide temporary coverage while a team member is out of town.
NewAdministrative Assistant to the Academic Affairs AVP Office Oklahoma City Community CollegeAdministrative Assistant to the Academic Affairs AVP OfficeOklahoma City, OK$15.83–$16.62 / hourProvides quality customer services; develops and maintains a professional and positive image for the Office of the Associate and Assistant Vice President for Academic Affairs with faculty, students, staff, dignitaries, and the public to ensure efficient and effective operation; and develops and maintains relationships with internal departments and appropriate external agencies to ensure effective and efficient operations. Completes travel arrangements, purchasing processes, reimbursement requests, and procurement deadlines for Associate and Assistant Vice President for Academic Affairs (for administrative meetings, conferences, and professional development) and assist in maintaining budgets for the Associate and Assistant Vice President for Academic Affairs.
Part Time Administrative Assistant Trinity Employment SpecialistsPart Time Administrative AssistantTulsa, OKA 24-hour Veterinary Emergency Clinic is seeking a reliable and flexible Part-Time Administrative Assistant with open availability to join their team. Because the clinic operates around the clock, candidates must be comfortable with a flexible schedule and occasional non-traditional hours.
District 8 - Administrative Assistant I (Tulsa Residency) State of OklahomaDistrict 8 - Administrative Assistant I (Tulsa Residency)Tulsa, OKUtilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Administrative Assistant Reliance IncAdministrative AssistantTulsa, OKStand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion, Reaching, Stoop, kneel, crouch, or Crawl(Position self(to), Move), Pushing or Pulling. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.
Executive Administrative Assistant AS8050 Oklahoma State UniversityExecutive Administrative Assistant AS8050Stillwater, OK$20–$25.50 / hourThis position serves as a key point of contact for internal and external stakeholders, manages executive scheduling and communications, coordinates travel and meetings, oversees office operations and inventory, and supports human resources, payroll, budget, and purchasing functions. Skills, Proficiencies, and/or Knowledge: Demonstrate experience coordinating complex schedules, preparing professional communications and presentations, organizing meetings and events, and/or managing confidential information, preparing reports and presentations and interacting with various stakeholders.
Administrative Assistant Airgas IncAdministrative AssistantOklahoma City, OKThis is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees. In particular, you will: As an Administrative Assistant, you will play a key role in supporting our terminal operations by managing essential administrative tasks, ensuring regulatory compliance, and facilitating smooth office procedures to maintain high levels of efficiency and safety.
Administrative Assistant/Payroll Support WeitzAdministrative Assistant/Payroll SupportCouncil Hill, OKAll qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.
Administrative Assistant WeitzAdministrative AssistantCouncil Hill, OKAll qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.
Administrative Assistant I State of OklahomaAdministrative Assistant ITecumseh, OKIt may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
(FWS) Mary Abbott Children''''s House - Administrative Assistant (FALL) University of Oklahoma(FWS) Mary Abbott Children''''s House - Administrative Assistant (FALL)Norman, OKThe Administrative Assistant provides administrative support to the Operations Director and Development Director while gaining hands-on experience in nonprofit operations. This position assists with a variety of day-to-day office tasks that support the mission and daily functions of Abbott House Child Advocacy Center.
(FWS) Loveworks Leadership - Administrative Assistant (Fall) University of Oklahoma(FWS) Loveworks Leadership - Administrative Assistant (Fall)Norman, OKPosition Introduction: Loveworks Leadership is a nonprofit organization that develops middle school students into leaders of competence and character through leadership development, life skills, community service, and meaningful relationships. The ideal candidate enjoys organization, works well independently, and has a heart for serving students and supporting a mission-driven team.
NewAdministrative Assistant Dawg Built FitnessAdministrative AssistantTulsa, OklahomaAs you learn the business and demonstrate reliability, there will be opportunities to take ownership of additional administrative, accounting, payroll, inventory, and operations responsibilities. We need someone who can be trained on our processes, take ownership of recurring administrative work, and become a reliable right hand to the operations team.
Administrative Assistant Thrive PEOAdministrative AssistantTulsa, OK$16–$18 / hourFull timeWhy You'll Love Working HereFamily-Owned & People-Focused: Join a supportive, tight-knit team where your work is valued, and your ideas matter. A high school diploma or equivalent (additional office admin qualifications are a plus).Proven experience as a receptionist or in a similar administrative role.