84 Results for

Administrative Specialist Jobs in San Diego, CA

Jobs

New!

San Diego, CA1 day ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A leading global law firm is seeking a Legal Secretary / Attorney Support Specialist with a minimum of 3 years of relevant experience in a legal or professional services environment.

New!

San Diego, CA4 days ago

$25–$27 Per Hour

If you think this Asst 2, Administrative (Data Specialist II) position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting! 3+ years of recent administrative or operational support experience (supporting senior-level teams preferred).

New!

San Diego, CA5 days ago

$55,146–$68,640 Per Year

Update asset management records and upload vendor documentation per record retention guidelines. 3+ years of recent administrative experience supporting senior management (required).

Escondido, CA27 days ago

$26.46–$31.41 Per Hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. Equipment Rental Specialist is an experienced inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

El Cajon, CA13 days ago

$20–$25 Per Hour

Over the past decade, we’ve developed sparkling relationships with clients by enhancing the appearance, viability, longevity, and overall value of their properties – while always delivering on schedule. If you’re someone who takes initiative, communicates clearly, and enjoys solving problems, this is a great opportunity to grow your career in a dynamic and supportive environment.

New!

San Ysidro, CAToday

$35–$42 Per Hour

Students are inspired to embrace creativity, innovation and entrepreneurial thinking in their learning, shaping them to become leaders of integrity, social responsibility, and architects of change. San Diego Jewish Academy (SDJA) is a community of learners rooted in Jewish values and committed to preparing students to live and lead in a diverse and complex world.

San Diego, CA30+ days ago

Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software. - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus.

New!

Coronado, CA6 days ago

Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

San Diego, California30+ days ago

$22.51–$25 Per Hour

The Payroll Administrative Assistant supports the payroll function by handling routine, detail-oriented tasks that help ensure employees are paid accurately and on time. Essential Functions Statement(s): Assists in compiling payroll data such as hours worked, sick and vacation time, employee identification numbers, and supervisor approvals from time sheets and related records.

San Diego, California30+ days ago

$61,000–$90,000 Per Year

San Diego, CA7 days ago

The Administrative Assistant is managing purchase orders and provides support to the Executive Assistant in handling signature requests and filing and other administrative tasks. Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality.

San Diego, CA30+ days ago

Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus. Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA.

San Diego, CA22 days ago

Duties include, but are not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

San Diego, CA18 days ago

Remote

$52,000–$66,560

PHG operates and continues to grow a portfolio of affiliated companies and ventures — including Olive Branch Eatery, ParkWest Solutions, and future business units under development or acquisition — each aligned to a broader mission of health equity, economic empowerment, and community impact. Pacific Health Group & Affiliate CompaniesReports To: President & CEO (Vincent) Classification: Full-Time | Remote / Hybrid Location: Remote-based | Hybrid support at CEO's home office (San Diego area) | Travel required.

La Jolla, CA30+ days ago

Part-time

As the first point of contact for visitors to The Bishop’s School, the receptionist performs a key role in creating and maintaining a welcoming atmosphere and ensuring that all campus guests are checked-in according to School protocols then appropriately directed. Submit event requests in a timely manner to facilities and events teams; confirm event date, reserve campus spaces and facilities usage, initiate furniture and equipment set up, and other event elements.

New!

San Marcos, CA3 days ago

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Candidate must be proficient in necessary applications, experienced in multi-tasking and understand necessities of confidentiality, responsible for and provides clerical assistance to program staff members.

San Diego, CA30+ days ago

Duties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

La Jolla, CA25 days ago

Full-time

Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. Must be proficient with Windows, Microsoft Office (including Word, Excel, Access and Outlook), Adobe PhotoShop or equivalent programs and know how to use and create messages in our telephone voice mail system.

Poway, CA8 days ago

Strong analytical, interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors. + Typically requires a high school diploma or equivalent and six or more years experience in a field related to the specialized functional area or unit where assigned.

El Cajon, California30+ days ago

$20–$26 Per Hour

The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly. Geographic Disclosure: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

San Diego, California30+ days ago

$70,000–$95,000 Per Year

Who We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

San Diego, CA30+ days ago

Full-time

Run errands on behalf of management and the office as a regular part of the role, such as picking up and dropping off mail and packages, purchasing food and beverages for team and candidate meetings, sourcing last-minute supplies, and fulfilling other time-sensitive requests. Provide general office support, including managing office supplies, coordinating vendors, receiving deliveries, and personally handling light facility tasks such as tidying common areas, restocking supplies, and organizing storage.

San Marcos, California25 days ago

$24–$32 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in San Marcos, California. This role requires a highly organized individual who can handle various administrative tasks and provide exceptional support to the team.

San Diego, CA30+ days ago

$20–$35.72 Per Hour

Optum Behavioral Solutions, in partnership with the County of San Diego, is seeking a dedicated and detail-oriented Clinical Administrative Coordinator (CAC) to join our Utilization Management team. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

San Diego, CA30+ days ago

$22–$22.65 Per Hour

We are currently hiring a[Medical Administrative Assistant](https://acrobat.adobe.com/id/urn:aaid:sc:US:5b96375b-afd5-44b8-9683-51bf68e392a4){rel="noopener" target="_blank"} to join our team. The Arc of San Diego will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified candidates with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

Escondido, CA30+ days ago

$23–$25 Per Hour

This role offers a unique opportunity to work within a fast-paced environment, providing essential administrative support that directly contributes to the success of construction projects and team efficiency. Join our dynamic team as an Administrative Assistant, where your expertise will support vital construction operations and help keep projects on track.

New!

San Diego, California6 days ago

$21–$25 Per Hour

It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.

San Diego, California8 days ago

$25–$32.50 Per Hour

San Diego, CA30+ days ago

Full-time

As a Care Advocate(CA) your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, paperwork, and providing support to the chiropractic team & patients. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.

La Jolla, CA20 days ago

$45,000–$55,000

In addition, this individual may assist Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. Cheer Home Care is hiring a highly organized, and proactive Administrative Assistant to work to support the Compliance Manager.

SAN DIEGO, California30+ days ago

$17.64–$26.49 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Spring Valley, CA30+ days ago

We are seeking a highly organized and motivated Administrative Coordinator with experience or interest in the construction industry, who is eager to grow into an Administrative Manager role. This position is ideal for someone who thrives in a fast-paced environment, takes ownership of key processes, follows instructions carefully, and is looking for long-term career growth.

Escondido, CA30+ days ago

Meet with participants to provide Career Planning and Career Pathway coaching, including assisting with researching occupation market data, such as current and future opportunities, salaries, training requirements for entry into chosen field, as well and assisting with training and college facility research. Update and maintain participants' physical and digital files and correspondence; monitor and record progress and hours worked through weekly contact, maintaining accurate and detailed records, producing periodic reports on activities and maintain a filing system.

San Diego, CA12 days ago

The CCS2 will work as a part of a close-knit team to go above and beyond to meet the needs of our patients and enhance the reputation of AHF by seamlessly transitioning between performing medical assistant clinical functions including phlebotomy, HIV/STD testing and performing administrative duties including front office, processing patient referrals, and identifying and verifying insurance coverage. What a versatile skill set and dedication to seamlessly transitioning between clinical, HIV/STD testing, administrative, and front office roles, CCS2s contribute to a positive patient experience, fostering trust and loyalty.

San Diego30+ days ago

$5,976–$6,375

Under the general direction of the Leadership Development/Hiring Supervisor, the Recruitment & Engagement Specialist is responsible for working closely with the Organizational Development Team to implement and facilitate organization development strategic efforts with a focus on recruitment and employee engagement in alignment with the Academy’s vision, promise, mission, and System of Practice. Assist the Leadership Development/Hiring Supervisor and Hiring Authorities with responsibilities relating to: recruitment, on-boarding, and exiting of Academy staff: Act as a primary contact for Hiring Authorities during recruitment processes under the guidance of the Leadership Development/Hiring Supervisor.

San Diego, CA21 days ago

$24–$28 Per Hour

The position will also maintain a caseload of 10-15 clients, depending on the SOAR caseload, and assist with one-on-one case management, developing individualized case plans to promote client progression towards obtaining and maintaining self-sufficiency, including assisting with getting residents "housing ready." . Responsibilities include staying connected with partner agencies and their employment-related services, staying current on employment openings in the San Diego area, cultivating new employment opportunities, assisting residents with resume preparation, and preparing them for interviews.

San Diego, California30+ days ago

$20–$22 Per Hour

We are primarily a promote-from-within company that believes in developing our Support Staff and creating opportunities for careers in sales, HR, operations, management, and recruitment. This Support Specialist will work closely with Staffing Consultants to assist our providers with scheduling, customer service, case matching, and administrative tasks.

New!

Poway, California5 days ago

$25–$30

About Prestige Concrete:Founded in 1992, Prestige Concrete and Prestige Contracting, Inc. is a full spectrum concrete and masonry contracting company specializing in commercial and residential decorative concrete and masonry hardscapes and structures. About the Role: You’ll take ownership of accounts payable, job costing, vendor documentation, lien waivers, insurance audits, and core accounting tasks that keep projects running smoothly.

Escondido, CA30+ days ago

$21–$23 Per Hour

We believe that bringing together people with diverse thoughts, backgrounds, talents, and experiences at all levels of our organization, including the executive team, enables us to proactively and creatively achieve our mission to enable opportunities for hard-working American families. An Approach that is positive and Professional - Consistently demonstrate an approach of active listening and understand that your participation and support are integral to the success of Avanath, ensuring that each resident and staff member feels seen, heard, and valued as you and the staff work to resolve challenges.

Coronado, CA21 days ago

Position Summary: The Personnel Specialist supports the Naval Special Warfare Group EIGHT Mission Support Center by providing pay, personnel, and administrative services critical to garrison operations. Carefully review documents and information as they are routed between the Sailor and supporting TSC or RSC to ensure forms are properly completed, required documentation and attachments are provided, and information appears to be sufficient to resolve the transaction in a timely manner.

San Diego, CA30+ days ago

Full-time

The position works closely with Sales, Product Marketing, and external partners to ensure consistent messaging and successful campaign execution across all channels. We are rapidly growing and looking for additional passionate and talented employees to join our team and partner with our customers who are doing dramatic work focused on improving the human condition.

New!

San Diego, CAToday

$165,000–$175,000 Per Year

For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, and surveillance testing, and wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. The position is responsible for achieving and maintaining budgeted occupancy; achieving and maintaining budgetary compliance; professionally representing the Company and creating a supportive and enjoyable experience for residents and team members.

San Diego, CA27 days ago

$20–$20 Per Hour
Contractor

Legal Office Services SpecialistSan Diego, CA (onsite)8+ Months ContractM-F (8:30 AM - 5:30 PM)SummaryClient is seeking a detail-oriented and client-focused On-Site Services Specialist to support document production and office operations within a legal environment. The ideal candidate is highly organized, tech-savvy, and able to deliver accurate, high-quality work under tight deadlines while providing excellent customer service to legal professionals.

New!

San Diego, CA1 day ago

Hybrid Claim & Data Workflow: Manage the end-to-end workflow for on-site service disputes within our CRM, ensuring cases are accurately logged and thoroughly investigated while adhering to our SLAs. This dynamic role acts as the organizational backbone for our dispute resolution process for on-site assignments (Warranty Claims), while proactively analyzing client feedback and data for our virtual assignments (Quality Control).

San Diego, CA30+ days ago

This position will work closely with the Accounting Manager to manage and oversee all aspects of payroll operation and perform other general accounting and bookkeeping tasks within the accounting department. Ship Building Company located in San Diego, CA shipyard related subcontractor looking to hire a Accounting Support Specialist.

San Diego, CA12 days ago

$70,919–$113,471

Tap into multiple on‑site gyms, unwind or brainstorm in outdoor workspaces, score fitness discounts for every level and goal, give back with volunteer‑time rewards, connect with financial wellness advisors, and explore scenic walking trails just steps from campus, all wrapped in a supportive wellness package designed to help you feel your best inside and outside of work. Working closely with inspectors, project teams, contractors, and operational partners, the Construction Safety team helps identify risks, reinforce safe work practices, support compliance efforts, and promote accountability across active jobsites in one of the most complex operational environments in the region.

El Cajon, California20 days ago

$35–$40 Per Hour

With a focus on client requirements, we offer BIM capabilities, design-build services, sustainable solutions, commercial HVAC systems, and complex mechanical and industrial system installations. Job Summary: University Mechanical & Engineering Contractors, Inc. is currently seeking individuals for a full-time position as an Accounts Receivable Specialist located in El Cajon, CA.

San Diego, CA30+ days ago

$57,200–$105,300 Per Year

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our Relocation Services team administers the Firm's relocation programs on behalf of our professionals, including real estate transactions, household goods coordination, and expense reimbursement, to ensure smooth and efficient moves.

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Administrative Specialist Jobs in San Diego, CA

Jobs

Attorney Support SpecialistJobot

Administrative Assistant II {169093}A-Line Staffing Solutions LLC

Administrative Assistant 2 {169093}A-Line Staffing Solutions LLC

Equipment Rental SpecialistSunbelt Rentals

Administrative AssistantPacific Coast Cleaning, Inc.

Payroll & Benefits Specialist (part-time)San Diego Jewish Academy (SDJA)

Administrative Specialist (Entry Level)Kros-Wise

Database Administrative SpecialistHalvik

Payroll Administrative AssistantGoodwill Industries of San Diego County

Administrative Operations SupportNa Ali'i Consulting & Sales, LLC.

Administrative AssistantLancesoft

Executive Administrative AssistantKros-Wise

Administrative Asst 2Lancesoft

Administrative AssistantPacific Health Group

School Receptionist/Administrative Assistant to the Office of AdmissionsThe Bishop's School

Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) ProgramNorth County Lifeline

Asst 2, AdministrativeTechDigital Corporation

Executive Administrative AssistantLa Jolla Beach & Tennis Club

SR Administrative AssistantGeneral Atomics

Administrative AssistantDynalectric Company

Litigation Administrative AssistantNelson Mullins Riley & Scarborough, LLP

Administrative AssistantGenalyte

Administrative AssistantUltimate Staffing Services

Clinical Administrative CoordinatorUnitedHealth Group

Medical Administrative AssistantTHE ARC OF SAN DIEGO

Administrative Assistant - ConstructionMarquee Staffing

Administrative Assistant (PT)Bowman Consulting Group, Ltd.

Interim. Administrative Assistant - GMO San Diego OfficeLiberty Military Housing

Chiropractic Administrative AssistantMerlo Chiropractic Inc

Administrative Assistant La JollaCheer Home Care

Seasonal, Operations Administrative AssistantH&R Block

Administrative Coordinator (Construction)Spring Valley Insulation

Career Development SpecialistSCTCA

Client Care Specialist 2 (Bilingual English/Spanish Medical Assistant)AIDS Healthcare Foundation

Recruitment & Engagement SpecialistSan Diego State University Research Foundation

Employment & SOAR/Benefit SpecialistAlpha Project for the Homeless

Support SpecialistRo Health, LLC

Accounts Payable and Accounting Specialist - ConstructionPrestige Concrete

Leasing SpecialistAvanath

PERSONNEL SPECIALISTSeventh Dimension

Marcom SpecialistTechnical Safety Services

Regional Operations SpecialistOakmont Senior Living

Legal Office Services SpecialistMetasys Technologies, Inc.

Warranty Claims and Quality Control SpecialistHanna Interpreting Services LLC

Accounting Support SpecialistShipbuilding Company

Construction Safety SpecialistSan Diego County Regional Airport Authority

Accounts Receivable SpecialistUniversity Mechanical & Engineering Contractors, Inc.

US Global - Senior Relocation SpecialistDeloitte

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