Now Hiring an Administrative Specialist
The Administrative Specialist provides "WOW" customer service to guests, employees and vendors arriving at the branch and provides a wide variety of administrative, receptionist, secretarial, and staff support services to all areas within the branch. This is an in-office position based in Trenton, FL.
Responsibilities:
- Answers, screens, and directs phone calls coming into the switchboard.
- Assists all visitors coming into the main office and ensures they are directed accordingly.
- Confirm and process customers' payments in a timely manner.
- Submits daily work (customer payments) on daily basis.
- Processes, sorts, and distributes mail.
- Manages office supplies, including kitchen, and places order for the branch.
- Prepares, composes, and initiates correspondence and reports as needed and maintains appropriate records, files, and documentation.
- Provides administrative support to facilities.
- Monitor and replenish supplies for the branch and coordinates service calls.
- Order supplies and Postage stamps and process all certified and outgoing mail.
- Allow access to vendors for repair or maintenance to building.
- Research incoming legal documents and forward to the collateral vault.
- Perform other tasks as required or assigned.
- Serves as back up to the Alachua Branch in calls and other tasks with administrative assistant is out.
- Submit marketing request for Trenton branch.
To qualify for this position, candidates should possess the following:
Education: High School diploma or equivalent work experience.
Experience: Minimum of three (3) to five (5) years administrative experience in a customer-centric environment.
Other Skills and Abilities:
- Excellent customer service skills
- Excellent communication skills
- Ability to interact with all levels of personnel both internally and externally.
- Excellent organizational skills and detail oriented
- Professional appearance and strong work ethics
- PC proficiency using Microsoft Office and other Association related software.
- Ability to lift up to 15 pounds.
Farm Credit of Florida is an Affirmative Action/Equal Opportunity employer, including veterans and individuals with disabilities. Drug free workplace.