| Location | Gainesville, FL |
Senior Administrative Assistant
Salary
$66,828.74 Annually
Location
6125 NW 18th Drive, Gainesville, FL - Facilities Dept., FL
Job Type
Full-Time
Job Number
FY26-17472
Department
Facilities Management
Division
Facilities Management
Opening Date
10/20/2026
Closing Date
11/6/2026 11:59 PM Eastern
Minimum Qualifications
Bachelors degree in business administration, public administration, or related field and three years administrative experience including policy formulation and budget preparation/monitoring; or any equivalent combination of directly related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
Successful completion of all applicable background checks pre-hire and ongoing are required.
Position Summary
This is highly responsible, complex administrative and managerial work involving the performance of a wide variety of administrative tasks and functions for a department in County government.
An employee assigned to this classification reviews and processes correspondence, prepares and coordinates reports and requests, conducts program evaluations and assists the department director in such tasks as budget preparation, policy formulation and expenditure review. Duties include the supervision of the various administrative functions of the department and other clerical level employees within the department.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with the Countys core values.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Supervises a variety of departmental administrative functions such as budgeting, personnel, payroll, and purchasing.
Assists the department director in the handling of difficult clerical and administrative tasks.
Processes a variety of correspondence; investigates subject matter and prepares replies.
Maintains and interprets current information of department policies and programs and assists the department director in formulating new policies and procedures.
Reviews records and reports which require action and recommends solutions or courses of action.
Performs special assignments and research and report preparation.
Performs fiscal, personnel, purchasing, statistical reporting and other major departmental functions.
Prepares and coordinates state and federal grant requests.
Assists in budget preparation and the monitoring of expenditures.
Supervises the preparation of payroll and completion of time cards.
Assists the department director in screening, interviewing and processing applicants.
Coordinates all facets of the contract process; responsible for ensuring contract bids are properly advertised and are in compliance with regulations.
Provides staff support in legal suits, disputes, and investigations.
Assists in carrying out departmental policy including the administration of labor agreements.
Performs evaluation of on-going programs under the direction of the department director.
Develops and monitors internal administrative policies and procedures.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of various governmental functions, policies, and procedures.
Thorough knowledge of departmental policies and procedures.
Ability to perform varied office and clerical work frequently involving administrative capability.
Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
Ability to plan, organize and manage the work of others.
Ability to communicate effectively, orally and in writing.
Ability to coordinate multiple tasks and priorities.
Ability to prepare complex reports and maintain records.
Ability to comprehend legal descriptions and other documents of equivalent complexity.
Ability to work tactfully and effectively with operating officials and employees.
Ability to establish and maintain effective working relationships with the general public and County employees and officials.
Ability to perform arithmetical computations rapidly and accurately.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently id required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits
Optional Benefits
NOTE: For detailed information regarding available benefits click here.
You may also view Frequently Asked Questions (FAQs) regarding benefits.
Vacation Leave - Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 Accruals slightly different for IAFF employee.
Employer Alachua County
Address 12 S.E. 1st Street, 1st Floor
Gainesville, Florida, 32602-2877
Phone (352) 374-5219
Website https://www.alachuacounty.us/Depts/HR/Pages/HumanResources.aspx