Administrative Officer Jobs in the United States

Luminis Health

$46.1 - $62.51

Lanham, MD

The Administrative Nursing Supervisor is a Registered professional Nurse who assists Nursing Administration with the organization, coordination and evaluation of the activities on the evening, night and weekend shifts of the Nursing/Patient Care Services, working cooperatively with the Medical Staff and other Hospital staff who support patient care. The Administrative Nursing Supervisor shall assume the authority and responsibility of the Nursing/Patient Care Services Department on his/her shift in the absence of the Vice President of Nursing/Patient Care Services.

Bowhead / UIC Technical Services

Patuxent River, MD

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.

University of Utah

$16 - $24

Salt Lake City, UT

Proficiency in transitioning between various IT platforms and proficiency with the Microsoft suite, including Word, Excel (Pivot Tables), PowerPoint, Outlook, and the ability to translate data into graphic visuals, is preferred. EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Bricklayers Local#3

$39000 - $50000

Buffalo, NY

We are looking for an experienced Administrative Assistant to support daily operations assist staff and members ,and help ensure the office runs efficiently. The ideal canidate is reliable,organized and comfortable handling confidential information.

Vaco LLC

$50 - $55

Redwood City, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

CONSTRUCTION FLOORING COMPANY

$20 - $23

Queens, NY

Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team.

Calibre Systems

Ft. Belvoir, VA

Coordinate and collaborate with HQDA Action Officers, Leaders and Subject Matter Experts concerning the adjudication, process mapping and process changes of their respective HTAR responsibility to incorporate such input into a future digital platform and publication in hard copy book. Instruct Army leaders as part of the Force Integration Course for Senior Leaders (FICSL) and tailored Senior Leader Orientation Courses (SLOCs) in the new HTAR Digital, Iterative, Interactive platform.

Midtown Personnel

Washington, DC

Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies. Serve as a strategic partner to the CEO, proactively managing priorities to ensure time is focused on the most impactful member meetings and organizational initiatives.

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

GFS Home Loans

$50000 - $65000

San Antonio, TX

The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.

New York City Housing Authority

$110000 - $130000

New York City, NY

Duties and responsibilities include the following: Conduct formal administrative hearings relating to, inter alia, NYCHA-initiated termination of tenancy proceedings involving allegations of non-desirability, breach of rules and regulations, chronic breach of rules and regulations, violation of probation, violation of permanent exclusion, chronic rent delinquency, non-verifiable income, assignment and transfer of possession and misrepresentation; remaining family member grievances (succession claims), rent determination grievances, Section 8 termination of subsidy proceedings and Section 8 share of rent or monthly housing assistance proceedings. Possess an understanding of the effect of Court Orders issued in other forums, upon an administrative proceeding, including but not limited to, an appointment of an Article 81 Guardian pursuant to an Order issued in New York Supreme Court; a stay of an administrative proceeding pursuant to an Order issued in New York Supreme Court; a So-Ordered stipulation between the parties from New York City Housing Court that includes terms indicating vacatur of an apartment; and an Order from New York City Family Court indicating the appointment of a Kinship Guardian for a litigant.

Vaco LLC

$23 - $26

Irvine, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

US District Court - District of Utah - Probation Office

Salt Lake City, UT

Completion of a bachelor’s degree, with an overall grade point average equaling 2.90 or better, from an accredited college or university in a field of academic studies such as: criminal justice, criminology, psychology, social work, sociology, human relations, business, or public administration, which provides evidence of the capacity to understand and apply legal requirements and human relation skills involved in the position. Court Personnel Classification level requirements: CL 25 - Bachelor’s Degree and one-year specialized experience, including one year equivalent to a CL 24 • CL 27 - Bachelor’s Degree and two-years specialized experience, including one year equivalent to a CL 26 • CL 28 - Bachelor’s Degree and two-years specialized experience, including one year equivalent to a CL 27 .

Seth Diamond Associates

$48000 - $55000

New York, NY

Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing.

Legacy Communities

Sebring, FL

The Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Assured Strategy

$42000 - $52000

Georgetown, TX

If we had worked with you in the past, would we describe you as: mature, energetic, dedicated, punctual, with a deep desire to serve the team you work with, and as someone who makes mistakes but owns them and learns from them? Our ideal candidate would have 3+ years of experience working as an assistant for hard-working, dedicated executives and be willing to work in our Georgetown, TX office.

CMA CGM (America) LLC

$83500 - $125400

Norfolk, VA

With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

St. John's Jesuit High School and Academy

$19 - $23

Sylvania Township, OH

St. John’s Jesuit High School & Academy is in search of a detailed, organized, and student-centered Administrative Assistant to join our vibrant Jesuit educational community. As an employee of a Catholic school in the Jesuit tradition, the Administrative Assistant balances compassion and accountability while aiding in the formation of young men as Men for Others.

CFS

$42000 - $48000

Niles, MI

This Administrative Assistant role is ideal for someone who thrives in an organized office environment, enjoys supporting multiple teams, and takes pride in keeping operations running smoothly. A reputable employer in the Niles, Michigan area is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations.

DCS Corporation

Sterling Heights, MI

Minimum High School Diploma/GED plus 16 years of experience, an Associate degree plus 10 years or a bachelor’s degree 8 yrs, or Master's degree 6 years’ experience in a specialized field; Bachelor’s Degree in Engineering, Business Management, Logistics, Quality, Production, or other related technical field. Minimum of 6 years of experience in the last 10 years supporting the management of complex DoD engineering or technical programs, and experience working on military acquisition programs (preferably ground combat vehicle systems experience).

Bowhead / UIC Technical Services

Patuxent River, MD

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

CFS

$45760 - $52000

Tulare, CA

This Sales Administrative Assistant role is a key support position within a well-established ag operation, perfect for someone who enjoys organization, follow-through, and being the glue that keeps things moving. 2+ years of experience in sales support, sales admin, or administrative roles.

OhioHealth

Van Wert, OH

Enforces Hospital Policy as related to security will be a 1st responder to all emergency situations, provide safety and security services in all areas of the OhioHealth and grounds; foot patrol of the hospital and surrounding campus; mobile patrol of parking areas and off site locations to observe and provide assistance. Provides armed safety and security services in all areas of the hospital and grounds; patrols hospital, parking areas and off-site locations to observe, protect and provide assistance as needed.

C-Suite Assistants

North Reading, MA

The ideal candidate thrives in fast-paced environment and brings sound judgment, a pro- active mindset and calm confidence to help the CEO build the business. This is not a traditional administrative position, but a high-impact, relationship-driven role designed to amplify the CEO’s effectiveness, focus, and decision-making capacity.

CFS

$55000 - $70000

Itasca, IL

As a Legal Administrative Assistant, you will manage legal documentation, maintain case files, and assist with the preparation of court filings, especially in bankruptcy-related matters. A well-established financial services organization is seeking a highly organized and detail-oriented Legal Administrative Assistant to join its in-house Legal Department.

Treasure Coast Accounting Inc.

STUART, FL

Responsibilities:Drafting correspondence Scheduling WorkflowBillingScanningPerforming general administrative task including:Answer PhonesGreet Visitors warmly and make sure they are comfortableSchedule Meetings and conference roomCoordinate mail flow in and out of officeCoordinate office activitiesArrange appointments. Data EntryKnowledgeable in QuickBooksStrong Organizational Skills with meticulous attention to detailMS Office Suite experience required - Word, Excel, and Outlook.

CFS

$35000 - $45000

South Haven, MI

You will play a vital role in assisting with leasing and tenant paperwork, providing excellent customer service to residents and prospects, and supporting various tasks/projects to ensure the smooth operation of our apartment complex. Leasing Admin Assistant Overview: Join our client's team at a property management company in South Haven, MI, as a Leasing Admin Assistant.

C-Suite Assistants

Atlanta, GA

A well-established financial advisory firm in Atlanta is seeking an experienced, highly organized and professional “right hand” Executive Personal Assistant to support the Founder/CEO as well as be the “point person” in the office for administrative needs. The ideal candidate has at least 5 years of experience supporting a HNW c-suite executive in the finance space, is well-organized, pro-active and a true problem solver providing “high touch” administrative support for him and in the office.

Jobot

$260000 - $300000

Pottstown, PA

Reporting directly to the CEO, the CMO will play a critical role in shaping clinical strategy, ensuring quality outcomes, and inspiring a team of dedicated providers who deliver compassionate, patient-centered care to all — regardless of insurance status or ability to pay. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

BancFirst

Del City, OK

Management position responsible for the processes and workflow of the Loan Administration Systems; including staff supervision, note accounting, collateralization, credit file maintenance, and account reconciliations. Responsible for managing, and can readily back-up, the process of preparing loan documents, booking loans, correcting reconcilement issues, posting loan payments and maintaining the loan file.

Company Confidential

$38400 - $42240

Miami, FL

A small but busy architectural and engineering firm serving primarily public-sector clients, is seeking a reliable and detail-oriented Administrative Assistant to join our Miami Gardens office. The ideal candidate will possess a minimum of an Associate of Arts (AA) degree, be proficient in Microsoft Word, Excel, and PowerPoint, and demonstrate strong written and verbal communication skills.

Lutheran Services Florida

Fort Myers, FL

Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. The Senior Administrative Assistant assists with the administration of programs within assigned geographical area and serves as primary assistant to the Program Director.

The Exeter Group

Chicago, IL

Provide leadership and direction related to clinical collaborative studies, programs, or research related initiatives that improve the lives of our patients as well as the communities in which they live. Ensure metrics for organizational and clinical outcomes are consistently reviewed, and that the organization is provided with clear guidance and direction on ongoing improvements in the quality of care.

OhioHealth

Mansfield, OH

Assumes accountability for ongoing delivery of patient care during all operating hours; maintains a broad awareness of daily operations to guide patient care delivery; assures application of the nursing process by Registered Nurses in the clinical setting assessment, planning, implementation and evaluation ; assures documentation of patient care in the medical record. 3. Ensures provision of qualified human resources to identified patient care needs; develops, coordinates and approves staffing time schedules, considering scope of practice, competencies, patient needs, and staff competency.

Abbott Laboratories

$149300 - $298700

Kansas City, MO

The MRO communicates directly with donors, laboratories and pharmacies to determine if there are factors which would explain drug test results that were confirmed to be positive or invalid and uses experience, expertise and clinical judgment to determine final drug test results. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.

HEPCO, Inc.

$26 - $31

Norfolk, VA

This position supports the Program Management Office (PMO) and plays a key role in ensuring the smooth coordination of projects, documentation, and communication across internal teams, corporate stakeholders, and external partners. You will maintain accurate project records, assist with reporting, coordinate communications, and support project managers and related stakeholders to ensure efficient program execution.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

Vaco LLC

$75000 - $95000

Boston, MA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Joulé

$23 - $30

Los Angeles, CA

This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.

PlanIT Group

Eagan, MN

Description: • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. • Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.

Jobot

$160000 - $220000

Lakewood, CA

Review and approve loan submissions within lending authority and assist loan officers with questions regarding our loan products, structuring, evaluating and granting new commercial loans and providing solutions to particular situations with loan customers regarding loan requests, all of which are to provide the bank with a solid and profitable loan portfolio. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

GTT

Littleton, MA

Job Summary: The Administrative Assistant plays a key role in supporting customer service operations and maintaining the organization and efficiency of the Littleton, MA office. This role plays a key part in supporting customer service operations and maintaining the organization and efficiency of the office environment.

Pivotal Placement Services

St Louis, MO

Headquartered in Central Florida, Pivotal Placement Services is a full-service national workforce solutions firm that specializes in placing healthcare professionals from staff to leadership with both clinical and non-clinical employers. Our Comprehensive and Customer Focused Workforce Solutions include, Right-to-Hire Contract Staffing, Direct Placement, and Managed Service Provider (MSP) / Vendor Managed Services (VMS) engagements nationally.

Beacon Hill Staffing Group, LLC

$70000 - $85000

Greenwich, CT

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Beacon Hill Staffing Group, LLC

Philadelphia, PA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

TEAL BECKER & CHIARAMONTE CPAs

Albany, NY

JOB SUMMARYOur client, a well-established, growing real estate management/construction company that currently manages several million square feet of a variety of residential properties with additional expertise in construction, renovation, leasing and management, is searching for a Chief Financial Officer (CFO) in Queensbury, NY. Financial Reporting, Controls & Accounting OperationsDirect all accounting operations, ensuring timely and accurate preparation of internal financial statements in accordance with GAAP.Lead month-end and year-end close processes while maintaining integrity of the general ledger, chart of accounts, and financial reporting framework.

Naval Nuclear Laboratory

$56900 - $87100

West Milton, NY

Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.