Administrative Officer Jobs in the United States
Vaco LLC
$240000 - $260000
Killeen, TX
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:The individual’s skill sets, experience, and training; Licensure and certifications; Office location and other geographic considerations; Other business and organizational needs.
The Foster Company
$18 - $20
Coconut Grove, FL
We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.
Bowhead / UIC Technical Services
Patuxent River, MD
Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.
Federal Public Defender
$55124 - $81578
Newark, NJ
Duties: The Administrative Assistant will provide a variety of administrative support services to the Administrative Officer and administrative staff in the following manner: provide information regarding federal and local policy; operate office equipment; prepare and review travel vouchers; prepare and maintain documentation pertaining to deliveries and invoices against purchase orders; research and maintain vendor records; prepare obligations and enter them in the Judiciary Integrated Financial Management System; assist with maintenance of the office. The Federal Public Defender operates under the authority of the Criminal Justice Act, 18 U.S.C. § 3006A, to provide defense services for indigent persons in federal criminal cases and related matters in the federal courts.
Tulsa County Public Facilities Authority
TULSA, OK
Directly supervise senior leadership positions, including: Chief Operating Officer, Controller/Financial Officer, Chief Agribusiness Officer, Director of Racing, ExpoServe Director (food and beverage), Maintenance Manager, Marketing Manager, Events Manager, IT Director, Security Manager, and Executive Assistant. The CEO works closely with the Board Chair and committees to execute board priorities, manage Expo Square’s programs and facilities, and represent the organization to community partners, industry associations, and governmental entities.
CFS
$41600 - $46000
East Granby, CT
The Administrative Assistant will track and assign weekly safety trainings and maintain safety portal updates. The Administrative Assistant must be organized, proactive, and able to manage multiple priorities.
Vaco LLC
$70000 - $80000
Cincinnati, OH
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$23 - $25
Foothill Ranch, CA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
COLUMBIA ECONOMIC DEVELOPMENT CORPORATION
Hudson, NY
The successful candidate will manage a staff of seven, administer a $1.3 million budget, implement a strategic plan, oversee a $3.5 million loan portfolio, leverage economic development funding, maintain relationships with community stakeholders, act as the agency’s spokesperson, and serve as a first point of contact for businesses desiring to grow in Columbia County. The President & CEO must be a strong leader with economic development experience, high integrity, and top-notch communication skills, capable of working with many constituencies while guiding staff to carry out CEDC’s objectives and CEDC staff in order to achieve our strategic and operational goals.
Bering Straits Native Corporation
Anchorage, AK
Distribute bank statements, card statements, and other financial documentation to appropriate internal stakeholders, including executive leadership and finance staff. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound.
Jobot
$300000 - $350000
Islandia, NY
As a non-profit organization under section 501 (c ) (3) of the Internal Revenue Code, we serve over 6,000 patients at eight strategic locations who need affordable healthcare and uninsured primary care services in Suffolk County, NY. Our centers are NYS Patient-Centered Medical Home certified and are recognized for innovative programs such as Chronic Care Management, Telemedicine & Virtual Care services, and integrated Primary & Behavioral Health models.
OhioHealth
Van Wert, OH
Enforces Hospital Policy as related to security will be a 1st responder to all emergency situations, provide safety and security services in all areas of the OhioHealth and grounds; foot patrol of the hospital and surrounding campus; mobile patrol of parking areas and off site locations to observe and provide assistance. Provides armed safety and security services in all areas of the hospital and grounds; patrols hospital, parking areas and off-site locations to observe, protect and provide assistance as needed.
Stamford American International Hospital
$140 - $185.19
Palo Alto, CA
The CAO has accountability for the overall success of Ambulatory Care by championing a seamless and coordinated system of care, inclusive of the following: ambulatory quality, patient access and service, health equity, physician and employee wellness, (employee health operation), program development and innovation, ambulatory/hospital transitions management, community partnerships, population health, and accountable care. As a member of the senior leadership team, the SVP participates with the other Senior Vice Presidents, Chief Medical Officers and Executives in assisting with the overall management of the health system operations, system improvement, fiscal management, quality/safety and employee/physician experience to carry out the mission, vision, and annual goals of Stanford Medicine.
Vaco LLC
$25 - $27
Southfield, MI
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Sparks Group
Alexandria, VA
Responsibilities: Lead the formulation, submission, and oversight of complex agency operating budgets and capital allocations, including fiscal impact analysis and year-end mitigation strategies. Operating with a high degree of independence, you will ensure the fiscal integrity of departmental projects with program controls over expenditures and developing local operational procedures.
Ken's Foods
Mcdonough, GA
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Maintains product quality through use and adherence of good manufacturing practices, HACCP, food safety procedures, product specifications, and quality procedures.
Metro Community Health Center
$265000 - $317000
Pittsburgh, PA
Represents MCHC in medical-administrative and medical-educational matters with other institutions, universities, private and public organizations including community organizations and individuals, the press and other media, the professional medical community, and accrediting and regulatory agencies. • Recruits, hires, directs, evaluates, and coordinates the professional activities of the paid and volunteer medical, dental, and other health care staff providing outpatient services.
New York City Housing Authority
$120000 - $140000
Brooklyn, NY
Seth Diamond Associates
$48000 - $55000
New York, NY
Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing.
Primetals Technologies
Alpharetta, GA
Come join the 7,000 employees worldwide—including 1,000 team members across 14 U.S. locations—at Primetals Technologies, a Group Company of Mitsubishi Heavy Industries. Primetals Technologies USA, LLC is a leading partner for engineering, plant construction and lifecycle services in the metal industry.
Axelon Services Corporation
Boston, MA
Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices. Proficiency in Microsoft Word, PowerPoint, Access, and Project Manager.
Foundation for the NIH
$100000 - $120000
North Bethesda, MD
Lead the fundraising team on several programs for which the officer and others are collectively raising funds; coordinate team activities and work collaboratively with scientific, finance and communications staff to advance the overall fundraising strategy and program activities. Manage an existing portfolio of major funding partners, developing and maintaining an in-depth knowledge and understanding of each organization’s priorities and building effective working relationships with partner representatives.
Jobot
$15
Las Cruces, NM
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
GFS Home Loans
$50000 - $65000
San Antonio, TX
The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
American Mortgage Services, Inc
$60000 - $70000
Tampa, FL
You’ll get applicants mortgage-ready, prepare paperwork, and manage pre-approved loan files - including loan program placement, calculating income, running credit, DU/LP, and even selling the loan package on occasion. If you’re a detail-oriented employee with strong communication and time management skills, willing to work after hours and weekends, and love the mortgage industry, we highly encourage you to apply - start your application today!
Bowhead / UIC Technical Services
Patuxent River, MD
NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
Bok Financial
Oklahoma City, OK
This level of knowledge is normally acquired through completion of Bachelor’s Degree in business or related field of study and 3-5 years of directly related experience in Personal Trust and/or 6-8 years of experience in Personal Trust or equivalent combination of education and experience. You will also work within established systems to develop solutions and ensure all customer demands are met ensuring communication related to account activity, account performance, securities markets, economic trends, and value-added ideas.
Stamford American International Hospital
$94.35 - $125.03
Redwood City, CA
The Director is expected to exercise significant influence in relevant program and project policies and is accountable for the following: • Implementation of policies that directly relate to project management services for SHC facilities programming, planning, design, construction and activation of capital construction projects assigned to the Director. The Director of SHC Capital Projects reports to the Administrative Director of Capital Initiatives for Stanford Healthcare and is responsible for project management services for capital construction projects within a designated geographic area.
Pivotal Placement Services
St Louis, MO
Headquartered in Central Florida, Pivotal Placement Services is a full-service national workforce solutions firm that specializes in placing healthcare professionals from staff to leadership with both clinical and non-clinical employers. Our Comprehensive and Customer Focused Workforce Solutions include, Right-to-Hire Contract Staffing, Direct Placement, and Managed Service Provider (MSP) / Vendor Managed Services (VMS) engagements nationally.
Jobot
$20 - $35
Williston, FL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will be responsible for managing our financial records, including purchases, sales, receipts, and payments, as well as providing administrative support to ensure efficient operation of the office.
Economic Development Corporation of KC
Kansas City, MO
This full-time staff position will be responsible for working with the Tax Increment Financing Commission (TIF), Land Clearance for Redevelopment Authority (LCRA), Planned Industrial Expansion Authority (PIEA), Enhanced Enterprise (EEZ), and Chapter 353 programs to ensure compliance with redevelopment agreements and other documents as directed. Coordinates the processes and procedures, including gathering documentation and confirmation of compliance, scheduling Commission/Board approval, and the collection of fees necessary for the issuance of Certificates of Completion & Compliance (TIF) and Certificates of Tax Abatement for LCRA/EEZ/353 for Plans/Projects.
Bok Financial
Houston, TX
This level of knowledge is normally acquired through completion of Bachelor’s Degree in business or related field of study and 6-8 years of directly related experience in Personal Trust and/or 8-10 years of experience in Personal Trust or equivalent combination of education and experience. Committed to creating value, they offer diverse, personalized, and responsive services, along with innovative and value-added offerings, delivering excellence and fostering growth for investors, employees, and the community.
PlanIT Group
Eagan, MN
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
ASPCA
Los Angeles, CA
Alternatively, you can file a complaint with the following agencies at any time: Indiana Civil Rights Commission (ICRC) 100 North Senate Avenue, Room N103, Indianapolis, IN 46204; Office: (317) 232-2600 | Toll Free: (800) 628-2909; Hearing Impaired: (800) 743-3333 | Fax: (317) 232-6580; E-mail: icrc@crc.in.gov | Website: www.in.gov/icrc. The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.
Solugenix Corp
$25
San Antonio, TX
After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions.
Jobot
$50000 - $65000
Minneapolis, MN
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.
Marriott Vacations Worldwide
St John, VI
The Settlement Officer (Quality Assurance Officer) is responsible to provide assistance to the Sales department and the Document Origination department by accurately and efficiently confirming vacation ownership purchase contracts. Additional responsibilities include providing the customer with a branded purchasing experience, assisting management with continually improving the working environment and procedural processes to achieve higher levels of quality performance.
Olgoonik Corporation
Anchorage, AK
While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. Corporate Financial & Operational LeadershipOversees all operations, programs, and administrative functions of Olgoonik Corporation and its subsidiaries, having total responsibility for the protection and safekeeping of the corporation’s assets, services, records, staff, and profitability.
Jobot
$20 - $31
Irvine, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.
TSG - The Sheridan Group
Midway, KY
The Assistant Account Manager works under the direction of the Account Manager or Senior Account Manager to serve and interact with customers, prepare orders for production, and perform other clerical support. Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year related experience and /or training; or equivalent combination of education and experience is preferred.
Naval Nuclear Laboratory
$51800 - $77700
Niskayuna, NY
Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
Kinetic Personnel Group
Corona, CA
This role is responsible for managing schedules, coordinating travel, organizing meetings, handling executive communications, and ensuring the COOâs day-to-day workflow runs efficiently. The Executive Administrative Coordinator provides high-level administrative and operational support to the Chief Operating Officer (COO).
Helen Ross McNabb Center
Knoxville, TN
Summary of position: Provides daily response to all phone calls directed to C&Y IST, Family Treatment Services, and Great Starts, including providing messages/notes to nurses for calls related to medication questions, answering questions of next scheduled medication/intake appointments, and other related phone calls. Summary of role of team: The Knox CY IST team comprises of outpatient providers in the areas of therapy, case management, care coordination, and medication management.
Soto Law Group, APC
$20 - $26
Newport Beach, CA
This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team.
AHMC Healthcare Inc
$20 - $30
Alhambra, CA
AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.
Sonic Title Agency
$22 - $28
Dearborn, MI
Minimum 3+ years of experience working with real estate closing: residential sales, refinance, commercial sales, REO and short sale escrow . Our team is committed to delivering a seamless experience for buyers, sellers, agents, lenders, and investors by combining strong operational execution with exceptional customer service.
Marriott Vacations Worldwide
Avon, CO
Answers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes (e.g., LEARN, PLEASED, Guest Response, LEAP, MYSTIQUE, ASGARD) to resolve issues and build trust.