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Description
Position Summary:
The Administrative Assistant will provide high-level administrative support to the Chief Legal and Administrative Officer (CLAO) and the broader executive team at Sagimet Biosciences. Operating in a fast-paced, small-company biotech environment, this individual will serve as an important operational resource - ensuring seamless day-to-day workflows, supporting corporate legal and administrative functions, and helping executives focus on strategic priorities. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing confidential information with the utmost discretion. The role reports to the Chief Legal and Administrative Officer.
Essential Responsibilities:
Corporate & Administrative Operations:
- Manage reception desk function in HQ office for in-office days (currently 2 days per week), greet visitors, coordinate in-office needs.
- Support Head of IT & Facilities by managing office supply inventory and coordinating with vendors as needed.
- Support planning and logistics for in-office and off-site company meetings and events.
- Assist with onboarding logistics for new hires and contractors, including coordination of equipment, access, and documentation.
Executive Support:
- Support executives with preparation and formatting of presentations, reports, and correspondence.
- Support calendar management for executives as requested, including scheduling internal and external meetings and coordinating logistics.
- Arrange travel accommodations, itineraries, and expense reporting for executives as needed.
Document & Contract Administration:
- Coordinate with internal stakeholders and legal to facilitate document review and signature processes.
- Ensure executed documents are properly filed, named, and accessible in Sharepoint.
- Initiate, track, and manage DocuSign workflows to ensure timely execution of documents.
Requirements
Education and Experience Requirements:
- Bachelor's degree or equivalent combination of education and experience preferred.
- 4+ years of administrative or executive assistant experience; experience supporting legal and/or C-suite executives strongly preferred.
- Experience in a biotech, pharmaceutical, or life sciences environment is a plus.
- Proficiency with DocuSign or similar e-signature platforms required.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with contract management systems or document repositories (e.g., SharePoint, Dropbox, or similar) preferred.
- Excellent organizational and time management skills with strong attention to detail.
- Exceptional written and verbal communication skills.
- Ability to handle sensitive and confidential information with the utmost discretion and professionalism.
- Self-starter who thrives in a dynamic, small-company environment with the ability to manage multiple priorities simultaneously.
- Positive, team-oriented attitude with a proactive approach to problem-solving.