Administrative Assistant to Realtor JobotAdministrative Assistant to RealtorSouth Burlington, VT$55,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a strong background in administrative support, with a specific focus on handling transactions, managing emails, setting appointments, uploading pictures, coordinating listings, and more.
NewEvents and Commencement Coordinator Vermont Law SchoolEvents and Commencement CoordinatorSouth Royalton, VT$26–$32 / hourDemonstrated project management, time management and organizational skills, with the ability to manage details of multiple and complex projects with firm schedules, set priorities, and effectively carry out event goals in a manner that enhances the image of the school. Serve as a primary liaison between student groups, campus departments, service providers, and external partners to support event planning, room scheduling, resource allocation, and service delivery.
NewProgram Coordinator Vermont Law SchoolProgram CoordinatorSouth Royalton, VT$22–$27 / hourThe ideal Program Coordinator is the organizational core of the team, providing administrative support for the Program’s faculty, assisting students in their search for placements, communicating regularly with outside organizations, and taking initiative to facilitate collaboration and ensure the smooth operation of the program. Familiarity with or a willingness to learn and embrace various software/platforms, including practice management and timekeeping software, Canvas or related learning management system(s), and cloud-based Microsoft Office programs.
VPCH Staffing & Administrative Coordinator - Temporary State of VermontVPCH Staffing & Administrative Coordinator - TemporaryBerlin, VTThe Staffing Office is open 24/7 and this role is responsible for daily reception duties such as answering the phone, responding to the main entry doorbell, and welcoming facility visitors, etc. and also ensuring adequate staffing of the Nursing Staff on the inpatient psychiatric units. Candidates, including current State employees seeking transfer, promotion, demotion, or persons exercising re-employment rights, must pass a fingerprint supported background investigation applicable to the position.
Administrative Coordinator Rutland Mental Health Services IncAdministrative CoordinatorRutland, VT$23.39–$25.28 / hourThis position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners. Qualifications: High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Administrative Coordinator Rutland Mental Health ServicesAdministrative CoordinatorRutland, VT$23.39–$25.28 / hourThis position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners. Qualifications: High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Administrative Coordinator Community Care NetworkAdministrative CoordinatorRutland, VermontThis position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners. High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Administrative Coordinator for Student Success Landmark CollegeAdministrative Coordinator for Student SuccessPutney, VTLandmark College | Administrative Coordinator for Student Success apiSanitizer style="visibility: hidden; pointer-events: none; position: fixed;">.
NewRemote Administrative Coordinator Traveling with MchailaRemote Administrative CoordinatorGeorgia, GeorgiaRemoteWere looking for a highly organized and reliable Remote Administrative Coordinator to provide administrative support, manage workflows, and ensure smooth day-to-day operations for clients and the team. This position is perfect for self-motivated individuals who can work independently while using established systems, training, and tools provided.
Administrative Services Coordinator I - Temporary State of VermontAdministrative Services Coordinator I - TemporaryVTAdministrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management). One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
NewAdministrative Project Coordinator - Level 1 DaBellaAdministrative Project Coordinator - Level 1Burlington, VermontWe are currently hiring a competitive Project Coordinator to help manage our fast-paced environment, create a consistent positive customer experience for our clients, as well as drive productivity for their respective region. Compensation: $22.00 - $24.00 Hourly Job Responsibilities: Collaborate with vendors, sub-contractors, customers, and sales team members on multiple projects at any time.
NewAdministrative Assistant (hybrid-Burlington, VT) Aon PlcAdministrative Assistant (hybrid-Burlington, VT)Burlington, VT$26–$30 / hourProvide business development and consulting support, including: Pipeline updates Aon Connect maintenance Campaign management support Marketing materials coordination Document & Information Management Support the management of shared drives and SharePoint sites, including: File cleanup and reorganization Ongoing document management and maintenance Perform PDF‑to‑Word conversions and document formatting as needed Maintain version control and ensure consistency across shared materials How this opportunity is different This role plays a critical part in enabling colleagues across Captive Management and Captive Consulting. lunches and/or other refreshments for client and other meetings Post meeting clean-up Assist guest upon their arrival and during their stay Assist with arranging other ACIM meetings and Conference events, under the guidance and support of the Operations Coordinator and Office Manager Support office leaders in the areas of colleague onboarding, training initiatives, and staff scheduling by: Replication of Microsoft Planners for new joiners (colleagues and clients), Assisting with system access requests, Sending training invites, survey requests, etc.
NewAdministrative Assistant (hybrid-Burlington, VT) Aon CorporationAdministrative Assistant (hybrid-Burlington, VT)Burlington, Vermont$26–$30 / hourSupport office leaders in the areas of colleague onboarding, training initiatives, and staff scheduling by: Replication of Microsoft Planners for new joiners (colleagues and clients), Assisting with system access requests, Sending training invites, survey requests, etc. The Administrative Assistant will support operational excellence, effective communication, and seamless coordination across teams—contributing directly to the success and visibility of our captive and consulting businesses.
CAS Admin Coordinator, School of World Languages & Cultures University of VermontCAS Admin Coordinator, School of World Languages & CulturesBurlington, VT$27–$27.65 / hourIn this role, you'll perform routine to moderately complex administrative functions in support of College Administrative Services, Departments, and Programs - including budgets and financial transactions, event coordination, faculty support, personnel assistance, and general office administration. The College of Arts and Sciences (CAS) at the University of Vermont is seeking a detail-oriented and personable Administrative Coordinator to join our team, with a primary focus supporting the School of World Languages & Cultures.
NewLaboratory Clinical Coordinator Copley HospitalLaboratory Clinical CoordinatorMorrisville, Vermont$19–$20.50 / hourFull timeThis position is responsible for the collection and validation of accurate referring providers on referrals, communication with physicians’ offices as needed and all requests via phone and zoom chat. Organizes and facilitates clerical administrative duties including answering the phone to coordinate referrals and results between all outpatient referring offices.
NewLaboratory Clinical Coordinator COPLEY HEALTH SYSTEMS INCLaboratory Clinical CoordinatorMorrisville, VT$19–$20.50 / hourThis position is responsible for the collection and validation of accurate referring providers on referrals, communication with physicians' offices as needed and all requests via phone and zoom chat. Organizes and facilitates clerical administrative duties including answering the phone to coordinate referrals and results between all outpatient referring offices.
Development and Operations Coordinator thehivecareers.coDevelopment and Operations CoordinatorVermontThe coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.
Events And Commencement Coordinator Vermont Law SchoolEvents And Commencement CoordinatorSouth Royalton, VT$26–$32 / hourDemonstrated project management, time management and organizational skills, with the ability to manage details of multiple and complex projects with firm schedules, set priorities, and effectively carry out event goals in a manner that enhances the image of the school. Serve as a primary liaison between student groups, campus departments, service providers, and external partners to support event planning, room scheduling, resource allocation, and service delivery.
["Transaction Coordinator","Transaction Coordinator"] Real Estate Investment Services["Transaction Coordinator","Transaction Coordinator"]BurlingtonAs a Transaction Coordinator, you'll play a critical role in facilitating real estate transactions from start to finish, working closely with sellers, buyers, title companies, lenders, banks, and attorneys. Customer service experience: You'll need to be comfortable interacting with customers and providing exceptional customer service, ideally with at least 1 year of experience in a customer-facing role.
NewEvents and Commencement Coordinator Vermont Law and Graduate SchoolEvents and Commencement CoordinatorVT$26–$32 / hourDemonstrated project management, time management and organizational skills, with the ability to manage details of multiple and complex projects with firm schedules, set priorities, and effectively carry out event goals in a manner that enhances the image of the school. Serve as a primary liaison between student groups, campus departments, service providers, and external partners to support event planning, room scheduling, resource allocation, and service delivery.
Administrative Assistant - Rutland, VT Martin Grant Associates, Inc.Administrative Assistant - Rutland, VTRutland, VTA leading insurance and financial services organization is seeking an Administrative Assistant to support daily office operations, client service activities, and administrative functions. This role is ideal for a highly organized professional who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping a team running smoothly.
Office Coordinator University of VermontOffice CoordinatorBurlington, VT$22.55–$27 / hourCollaborate with the Executive Assistant to the VP IE, Business Manager/Event Coordinator, and other staff to support the work of the Division's intercultural centers and programs: Interfaith Center (IC), Mosaic Intercultural Center (MIC), the Prism Intercultural Center (WAGE, Prism @UVM, and Men & Masculinities). Other Information Special Conditions A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU.
Tech Service Coordinator WestaffTech Service CoordinatorEssex Junction, VT$22–$25 / hourThis role focuses on scheduling, customer support, and keeping service operations running smoothly. Looking for a reliable and organized Tech Service Coordinator to support the service team.
Commercial Banking Coordinator 1 (or higher with required experience) Community Bank, N.A.Commercial Banking Coordinator 1 (or higher with required experience)Williston, VTExperience: Minimum of 2 years of experience supporting Commercial and/or Retail Lending Officers, Loan Operations, or legal professionals (e.g., paralegal or administrative legal assistant), preferably within a banking, finance, or legal services environment. The Coordinator partners closely with Commercial Bankers, Loan Operations, Legal Counsel, and external stakeholders to drive exceptional client service, mitigate risk, and uphold operational efficiency.
NewADMINISTRATIVE ASSISTANT JonesbororealtycompanyADMINISTRATIVE ASSISTANTGeorgia, GeorgiaKey Responsibilities: - Greet and assist visitors, answer and direct phone calls, and respond to emails in a timely and professional manner. Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.
NewReception & Administrative Assistant The Gathering Place (Brattleboro Area Adult Day Services)Reception & Administrative AssistantBrattleboro, VTThis position serves as the front desk for our adult day center and is responsible for greeting visitors, answering phones, coordinating participant transportation, and providing clerical support to the organization. Computer skills are required - you will be working with products such as Microsoft Office (Word, Excel, etc) and Outlook, marketing software, social media and various web-based programs.
Department Administrative Assistant University of VermontDepartment Administrative AssistantBurlington, VT$22.50–$26.75 / hourThis role serves as administrative assistant to the Chair of the Department of Microbiology and Molecular Genetics (MMG) and supports administration of HR processes and other general operational support under the oversight of the department administrator. Other Information Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU.
Administrative Assistant Part-Time Evening Hours Rutland Mental Health Services IncAdministrative Assistant Part-Time Evening HoursRutland, VT$20–$21.50 / hourActively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts for payments received. Provide administrative support to the clinical staff including preparing outgoing correspondence and scanning documents into the Electronic Medical Record.
Administrative Assistant - Safety DPR Construction IncAdministrative Assistant - SafetyBurlington, VTDPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Administrative Assistant Part-Time Evening Hours Rutland Mental Health ServicesAdministrative Assistant Part-Time Evening HoursRutland, VT$20–$21.50 / hourActively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts for payments received. Provide administrative support to the clinical staff including preparing outgoing correspondence and scanning documents into the Electronic Medical Record.
Administrative Assistant ChanceLight IncAdministrative AssistantEssex Junction, VTChanceLight Behavioral Health, Therapy, & Education, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! At ChanceLight we believe in providing more than just a job, as a member of our team youll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment!
Senior Administrative Assistant COPLEY HEALTH SYSTEMS INCSenior Administrative AssistantMorrisville, VT$22–$25 / hourThe ideal candidate will have a positive attitude and desire to learn, excellent oral and written communication skills, the ability to manage relationships, proficiency with MS Office Suites (Word, Excel, Outlook, etc.), integrity, and professionalism. Must have broad based administrative and computer skills including proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point, etc.).
Senior Administrative Assistant Copley HospitalSenior Administrative AssistantMorrisville, VT$22–$25 / hourThe ideal candidate will have a positive attitude and desire to learn, excellent oral and written communication skills, the ability to manage relationships, proficiency with MS Office Suites (Word, Excel, Outlook, etc.), integrity, and professionalism. Must have broad based administrative and computer skills including proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point, etc.).
Administrative Assistant ChanceLight Behavioral HealthAdministrative AssistantEssex Junction, VTChanceLight Behavioral Health, Therapy, & Education, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment!
Administrative Assistant University of VermontAdministrative AssistantVT$24–$29 / hourJohnsbury Vermont UVM Extension office to include maintaining conference room schedules and travel arrangements, tracking workshop registrations, coordinate event logistics, answering the phones and reception. Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU.
Administrative Assistant Part-Time Evening Hours Community Care NetworkAdministrative Assistant Part-Time Evening HoursRutland, VermontActively pursue client payment at time of service for all programs as appropriate and documentation of such, insuring the proper crediting of client accounts for payments received. Our work is guided by our core valuesâ¯of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learningâ¯andâ¯Growth.
Sub - Administrative Assistant Howard CenterSub - Administrative AssistantSouth Burlington, VermontProvide quality assistance to clients, community members, the general public and employees of the agency and ensure efficient and smooth day-to-day operations of Howard Center's administrative buildings. Voluntary benefits from local/international businesses: discounted gym memberships, mobile phone service, ski/snowboard passes, auto/home insurance, and more!
Senior Project Coordinator, Advanced Industries JEDunnSenior Project Coordinator, Advanced IndustriesEssex Junction, VTJE Dunn's Advanced Facilities Group (AFG) combines Mission Critical, Advanced Industries, and Industrial & Manufacturing into one high-performing team focused on cutting-edge work to serve innovative clients on large Industrial & Manufacturing, Data Center, and Semiconductor projects. Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
Administrative Assistant Rossier Park SchoolAdministrative AssistantEssex Junction, VTChanceLight Behavioral Health, Therapy, & Education, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment!
NewOperations Coordinator Summit PropertiesOperations CoordinatorSouth Burlington, VT$23–$26 / hourFull timeSummit Properties is seeking a highly organized, personable, and proactive Operations Coordinator to support our day-to-day business operations and help keep our headquarters running efficiently in South Burlington, VT.Working closely with the Director of Operations, this position touches nearly every part of the organization and serves as a key resource for employees across departments and property locations. Serve as the primary point of contact for site staff software questions and support requests, including troubleshooting basic issues, coordinating with internal departments, and tracking requests through resolution.
Unit Coordinator Northeastern Vermont Regional Hospital IncUnit CoordinatorSt. Johnsbury, VTMake a meaningful impact in your community at Northeastern Vermont Regional Hospital (NVRH), where your organizational skills, attention to detail, and commitment to exceptional service help ensure a seamless experience for patients, families, and care teams. About This Role As a Unit Coordinator in the Day Surgery Unit (DSU), you will provide essential administrative and clerical support that helps keep surgical and pain management services running smoothly.
CAS Admin Coordinator, Chemistry University of VermontCAS Admin Coordinator, ChemistryBurlington, VT$26–$26.71 / hourAnticipated Pay Range $26.00 - $26.71/hr based on experience Other Information Special Conditions Bargaining unit position, A probationary period may be required, A probationary period may be required for current UVM employees, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU. Perform routine to moderately complex administrative functions in support of College Administrative Service, Departments and/or Programs in the areas of budgets and financial transactions, events, faculty assistance, personnel support, and office administration.
NewConference/Member Event Coordinator University of VermontConference/Member Event CoordinatorBurlington, VT$24–$27.50 / hourSpecial Conditions A probationary period may be required, Travel to and from worksites required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU. Provide administrative and logistical support for the planning, promotion, and execution of Teaching Academy member events, faculty development programs, and educational research grant initiatives, ensuring effective coordination, communication, and program delivery.
Remote Client Support Coordinator LjhorizonsRemote Client Support CoordinatorBurlington, VermontRemoteLJ Horizons is a client-focused service organization dedicated to helping provide personalized support and coordination for individuals, couples, and families. This role is ideal for professional individuals who enjoy helping others, coordinating details, and providing thoughtful client support from beginning to end.
Office Coordinator | Chippers, Inc. Davey TreeOffice Coordinator | Chippers, Inc.Woodstock, VT$22–$27 / hourDavey has a unique culture that focuses on the open exchanging of ideas, community partnerships, a commitment to safety and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services. Chippers, Inc., a Davey Company, was founded in 1986 and provides tree, land, and forest care services across Woodstock, Vermont; Meredith, New Hampshire; and Enfield, New Hampshire.
Medical Office Coordinator FT 80 hours/Bi-weekly Springfield Medical Care Systems IncMedical Office Coordinator FT 80 hours/Bi-weeklySpringfield, VT$18–$20 / hourShow competency in all areas of registration and appointment workflows, including scanning insurance cards, driver's license or other form of identification, obtaining photos, and updating patients' information with each visit. Manages appointment functions such as appointment ticklers, appt reminders, portal scheduling, eligibility, and phone list, wait list, and patient reminder calls.
Referral Coordinator- Full Time Ludlow Health Center Ludlow, VT Springfield Medical Care Systems IncReferral Coordinator- Full Time Ludlow Health Center Ludlow, VTVT$18–$22 / hourDescription: Ludlow Health is seeking an experienced Referral Coordinator to join our Federally Qualified Health Center (FQHC) in Ludlow, Vermont-a beautiful rural community nestled at the base of the Green Mountains in the heart of ski country. Show competency in all areas of registration and appointment workflows, including scanning insurance cards, drivers license or other form of identification, obtaining photos, and updating patients information with each visit.
Catering Coordinator Sodexo SACatering CoordinatorBURLINGTON, VT$24–$28 / hourUtilizing your excellent oral and written skills, you will effectively serve as a point of contact for events such as caterings, reservations, bookings and other services. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate.
Move In Coordinator Benchmark Senior LivingMove In CoordinatorShelburne, VTResponsibilities include but not limited to assisting the Sales & Marketing team in managing the community's sales & marketing database, maintaining appropriate sales collateral, coordinating and obtaining all required move-in paperwork and preparing the resident's administrative file. Possess excellent phone communication skills, written and verbal skills for effective communication and the ability to facilitate small group presentations.
Medical Office Coordinator Springfield Medical Care Systems IncMedical Office CoordinatorSpringfield, VT$18–$24 / hourRequirements: • Education: High School diploma or equivalent • Experience: Prefer experience in a customer service or healthcare related role • Working knowledge of medical terminology and HIPAA regulations • Knowledge and Abilities: • Innovative thinker with strong conceptual and problem-solving skills • Meticulous attention to detail with the ability to multi-task • Strong organizational, administrative, and time-management skills • Ability to work under pressure and react effectively to emergency situations • Ability to work collaboratively with all team-members • Ability to use discretion while working with sensitive information • Excellent documentation, communication, and technology skills • Passionate about healthcare excellence. • Show competency in all areas of registration and appointment workflows, including scanning insurance cards, drivers license or other form of identification, obtaining photos, and updating patients information with each visit.