260 Results for

Administrative Assistant Jobs in Maine

Jobs

Kennebunk, ME

$20–$23 / hour

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

13 days ago

East Poland, ME

$21–$23 / hour

You'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.

29 days ago

Brewer, ME

$20–$25 / hour

If youre ready to start a rewarding career as an Administrative Assistant in Brewer, apply today or contact our recruiting team to learn more. As an Administrative Assistant, youll play a key role in supporting daily operations and project organization.

5 days ago

Augusta, ME

$18–$22

As a recently established Employee Stock Ownership Plan (ESOP) company, we are excited to offer employees the opportunity to share in the success and future of the organization. DARLING'S AUTO GROUP in Augusta is looking for a full-time administrative assistant / receptionist to work approximately 40 hours per week.

14 days ago

Naples, ME

Potentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .

30+ days ago

Portland, ME

30+ days ago

Waterville, ME

Position Qualifications Minimum Qualifications: Education and Experience: High school diploma or equivalent required 3+ years of previous administrative professional experience Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative Attention to detail and accuracy are critical Ability to handle confidential information tactfully Commitment to support the academic mission and educational goals of the College and the departments/programs being supported Strong business English, proofreading, and spelling skills Must be able to work independently, exercise judgment and manage projects with minimal supervision Highly developed computer skills including extensive experience using Microsoft and Google Office Suite, email and web applications, database applications, WordPress, image editing software (e.g.

Job Description Department: Art - Staff Pay Rate Type: Hourly Employee Type: Job Summary: Job Purpose The academic administrative assistant will provide a wide range of office management and administrative support for the Department of Art and the Department of Classics.

30+ days ago

Portland, ME

Remote

All backgrounds welcome: Work from home, part time, Amazon, customer service representative, medical professional, remote work at home, drivers, administrative assistant, work from home customer service representative, registered nurse, web developer, assistant manager, pharmacy technician. We need folks who want to do tasks, micro tasks, work at home opinion panels, online focus groups, product testing, research trials and more.

8 days ago

The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI's government contract for the work location. There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications.

30+ days ago

York, Maine

$18–$23

About Precision ProFile:Precision ProFile is an exponentially growing engineering outfit that provides professional services such as heavy construction estimating, consulting, and GPS Modeling for Construction Companies nationwide. The businesses work hand in hand to prepare data (heavy highway to residential), manufacture, distribute, support, and for all things GPS construction staking.

30+ days ago

Portland, ME

Preferred Skills & Experience: High School diploma or equivalent preferred, supplemented with relevant coursework in secretarial science or business administration, or an equivalent combination of experience and training. Additional daily tasks include data entry, filing, supply ordering and tracking, sorting and creating Google Sheets, and other clerical tasks as needed.

24 days ago

p>Please submit your resume and letter of interest to:

Internal candidtaes interested in this position, please apply to: http://careers-usesalvationarmy.icims.com. This position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities.

30+ days ago

Portland, Maine

$24–$26 / hour

Visit our website for a complete list of benefits and a look into our culture: Experience Learn more at berrydunn.com.

23 days ago

Augusta, Maine

$23.67–$34.05

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. The ideal candidate is a proactive problem-solver with experience supporting executive leadership, strong written and verbal communication skills, and the ability to work independently in a fast-paced environment.

3 days ago

Hermon, Maine

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Pay Rate

Competitive pay based on experience

SERVPRO of Bangor/Ellsworth - Bar Harbor is an EOE M/F/D/V employer

Each SERVPRO® Franchiseis Independently Owned and Operated.

Do you love helping people through difficult situations?

Then, don’t miss your chance to join SERVPRO of Bangor/Ellsworth - Bar Harbor as an Administrative Assistant as we are looking to add to our administrative team.

14 days ago

Bangor, ME
Spectrum Healthcare Partners is Maine's largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, pathology, radiation oncology, radiology, and vascular & interventional services. The Administrative Assistant provides operational, scheduling, and clerical support to the radiology department, physicians, and administrative leadership to ensure efficient daily operations.
22 days ago

ME
li>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
30+ days ago

Portland, ME
p>PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
30+ days ago

ME
Le rôle d'adjoint administratif fournit une assistance opérationnelle essentielle au chef de portefeuille et au directeur du développement corporatif. Ce rôle est idéal pour les professionnels soucieux du détail qui excellent dans les processus rapides et les processus administratifs structurés. Vous contribuerez à mainten...
30+ days ago

Portland, Maine
p>PRINCIPAL DUTIES AND RESPONSIBILITIES:
Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
17 days ago

ME
li>Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff.
16 days ago

ME
Remote
The School Operations Administrative Assistant provides administrative support to all operations tasks within the school by supporting project plans managed by other team members, data entry into school systems and assisting with all functions of the operation team. Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
12 days ago

Bangor, ME
Join a reputable organization dedicated to supporting insurance professionals as a Carrier Login Specialist in Bangor, ME, and make a meaningful impact every day. Your main goal is to facilitate carrier portal access for agents and account managers by establishing credentials and troubleshooting user issues.
28 days ago

Portland, ME
22 days ago

Sanford, Maine
p style="margin:0in;font-family:'calibri';font-size:12pt;text-align:center">Please submit your resume and letter of interest to:
Internal candidtaes interested in this position, please apply to: http://careers-usesalvationarmy.icims.com.
External candidates interested in this position, please apply to: http://careers.salvationarmy.org/.
30+ days ago

Lewiston, ME
$17.90–$22.56 / hour
served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); plus experience in general office work.
30+ days ago

South Portland, ME
$19–$22.50 / hour
The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.
30+ days ago

Portland, ME
Serve as system administrator for the company's applicant tracking system and accurately manage user account set up and deactivation, troubleshooting, end user training, and new entity creation for jobs and locations. Effectively coordinate and manage travel and hotel accommodations for candidates being recruited by the organization; accurately complete and manage the timely reimbursement of out of pocket expenses for candidates.
30+ days ago

Saco, ME
Responsibilities Accountability: Position is to manage day to day administrative accountabilities plus dedicated areas of expertise Technical Skills: Provide dedicated administrative support in a professional, confidential, and organized manner Monitor email and phone calls; proactively respond to and/or coordinate issues when possible Organize/maintain department files, both electronic and hard copy Daily interaction with all Functional Teams Maintain high level of integrity and professionalism in handling confidential material daily Ability to work proficiently and calmly under pressure situations Work on special projects as assigned Microsoft Office proficient; Word, Excel, Outlook, PowerPoint Well-versed in technology and technology trends Leadership Behaviors: Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally and externally. Must be a strong team player and assist other department staff when necessary Willingness to learn and take on projects Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed Measures: Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities Create Efficiency: Meet SMART objectives to drive business results Drive Future Success: Support Management to provide them more time with front line Drive Cultural Change: Support Community projects Develop Others: Answer questions and deliver coaching & training Develop Self: Gain understanding of Market/Location Seller Compensation and Benefits: The expected compensation range for this position is between $39,500 - $63,100.
19 days ago

Mars Hill, ME
Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. POSITION SUMMARY: Position is responsible for a wide-range of duties including communication to employees, employee recognition and events, employee tracking, benefits, and supporting the plant HR Manager.
30+ days ago

Bangor, ME
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30+ days ago

Bangor, ME
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27 days ago

Brewer, ME
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30+ days ago

New
Wiscasset, Maine
Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing. Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable.
2 days ago

ME
$19.52–$25.37 / hour
Examples of specialized is experience may include but is not limited to: preparing travel documents for other employees, addressing routine phone call or forwarding calls to the appropriate office, preparing letters, memos or other correspondence, updating and maintaining office records, preparing payroll documents and addressing question about leave, timecards or other related payroll topics, or similar administrative work in support of an office.
If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.
15 days ago

Freeport, ME
As a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.
30+ days ago

Bangor, ME
Join a dedicated healthcare organization in Bangor, ME as a Legal Affairs Coordinator and make an impact every day supporting our clients Legal, Compliance, Privacy, and Risk department. Executive Support: Complete high-level administrative tasks, coordinate schedules, and draft simple legal documents under direction.
24 days ago

Biddeford, ME
Responsibilities include, but are not limited to: Serve as the primary point of contact in the Dean's Office reception area by greeting visitors, answering phones, screening calls, responding to questions, taking messages, monitoring emails, and referring individuals to other personnel or offices as appropriate. Set up meetings as requested, including scheduling participants, reserving rooms, coordinating room setups, placing catering orders, sending electronic appointments, and tracking responses.
30+ days ago

ME
The director works with the director of clinical training to assure that there is adequate clinical supervision available for student clinicians and to arrange and oversee external practicum placements; the director is the programs contact person for supervisors at external practicum sites.
Essential duties and responsibilities include, but are not limited to:
1) Administration (50%): The director is responsible for administration of the Psychological Services Center including managing the clinic budget, waiting list, case and supervisor assignments, marketing, contracts, and interactions with the public.
30+ days ago

South Portland, ME
Part time
Coordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned . Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences .
22 days ago

Waterville, ME
Acting as a key liaison with senior leaders, faculty, staff, and external stakeholders, the individual in this role handles highly confidential matters and provides executive-level administrative support to the vice presidents while working collaboratively across the institution in a fast-paced environment that demands flexibility and attention to detail. Coordinate and manage travel logistics for the vice presidents, including travel arrangements, ground transportation, dining reservations, itineraries, briefings, and other supporting materials; coordinate related logistics for special events and public functions, including guest travel, accommodations, and other event-related needs.
30+ days ago

Topsham, ME
Keyword: Certified Medical Assistant, RMA, CMA, CCMA, ARMA, Medical Assistant, MA, rooming, Required Experience: You must have one of the following credentials or be able to obtain one of the following credentials, based upon the credentialing organizations' eligibility requirements within 90 days of hire: Certified Medical Assistant (CMA) from the AAMA, American Association of Medical Assistants. May perform administrative duties to include, but are not limited to, basic phone triage and scheduling appointments and procedures, scanning, faxing, filing, prior authorizations, PMP reporting, oral adherence calls, preparing, organizing, and requesting patient records for EMRs as needed.
30+ days ago

Lewiston, ME
May perform administrative duties to include, but are not limited to, basic phone triage and scheduling appointments and procedures, scanning, faxing, filing, prior authorizations, PMP reporting, oral adherence calls, preparing, organizing, and requesting patient records for EMRs as needed. 2+ years of experience as a Medical Assistant performing clinical and administrative tasks is preferred but willing to train dedicated newcomers to the field that have met the degree/certificate and can meet or have met the National Certification requirements listed above.
30+ days ago

Biddeford, ME
ul>
Develop, implement, and assess a comprehensive First-Year Experience co-curriculum that includes peer mentoring, Living-Learning and Theme Living Communities, and educational, leadership, and social programming designed to promote student engagement, belonging, and success. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
17 days ago

Carrabassett Valley, ME
Joining our team in this role is a great way to gain valuable real estate office experience as part of a supportive, team-oriented workplace in a buzzing ski resort atmosphere. Sugarloaf Team Member Benefits include: Free lift pass for skiing and/or riding, access to mid-week golf rounds at out nationally ranked course.
30+ days ago

Togus, ME
$53,279–$77,805 / year
If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision: Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official). Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
21 days ago

Biddeford, ME
We are the states top provider of health professionals and home to Maines only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Facilitate cross-unit collaboration with senior leaders, including deans, associate provosts, and other academic leaders, to advance strategic initiatives and ensure alignment across projects delegated by the Provost and SVPAA.
30+ days ago

Eastport, Maine
Position Description: The Medical Assistant assists the provider in medical and laboratory procedures including preparation of the patient; maintains patient medical records; maintains cleanliness of medical exam rooms and laboratory; processes provider initiated referrals to other health care professionals and managed care organizations, maintains medical supplies; assists other team members as necessary. Measure and record vital signs, perform dressing changes, EKG's, nebulizer treatments, ear irrigations, medication administration, oxygen use, changing respirators and patient set-up and administration of oxygen, vision screening, spirometry, any and all other task/procedures related to patient care as ordered by a provider.
30+ days ago

Saco, ME
$19–$20
Addresses any customer complaints that may arise in the absence of the General or Assistant Managers, corrects the issue, and relays any incidents to their General and Assistant Managers. The employee is required to frequently stand, walk, sit, use hands and fingers, reach and lift with arms, climb, stoop, kneel, crouch, or crawl.
17 days ago

Portland, ME
$20–$22 / hour
Supporting legal administrative tasks as needed note: some legal background is preferred but not required, and a mature office administrator can quickly jump in . Location & Schedule: This position is on-site in Portland, ME, and offers weekday daytime hours, with a flexible schedule for light traffic and office needs.
17 days ago

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Administrative Assistant Jobs in Maine

Legal Assistant The Maine Divorce Group

Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney Staffing

Administrative Assistant 838248 Bonney Staffing

Administrative Assistant / Receptionist Darling's Auto Group

Part Time Administrative Assistant 835514 Bonney Staffing

Legal Administrative Assistant Springborn Staffing

Academic Administrative Assistant, Art/Classic Colby College

(Work At Home) Data Entry - Remote Position- Administrative Assistant FocusGroupPanel

Administrative Assistant CACI International Inc

Administrative Assistant Precision ProFile

ADMINISTRATIVE ASSISTANT City of Portland, ME

Administrative Assistant The Salvation Army USA

IT Administrative Assistant BerryDunn

Office Specialist II Supervisor (Administrative Assistant to the Superintendent) State of Maine

Administrative Assistant Servpro

Administrative Assistant Spectrum Healthcare Partners PA

Administrative Assistant - Charleston Amteck LLC

Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaA

Administrative Assistant Harris Computer Systems

Clinic Administrative Assistant Fresenius Medical Care

Administrative Assistant Equity Lifestyle Properties Inc

School Operations Administrative Assistant (Contractor) Stride Inc

Administrative Assistant - Hiring Now! 837608 Bonney Staffing

Administrative Assistant - Investment Firm Springborn Staffing

Administrative Assistant The Salvation Army Eastern Territory

Administrative Assistant (Anticipated) - Farwell Elementary School Lewiston Public Schools

Administrative Assistant/Referral Coordinator Spurwink Services

Talent Administrative Assistant Senior Lifestyle Corp

Assoc Administrative Assistant - Northern New England Zone PepsiCo Inc

Administrative Assistant/HR Representative Post Holdings Inc

Administrative Assistant III Northern Light Health

Administrative Assistant I Northern Light Health

Administrative Assistant II Northern Light Health

Administrative Support Assistant Allied Universal

Administrative Support Assistant (OA) (Seasonal) U.S. Department of the Interior

Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney Staffing

Legal Administrative Support - Hiring Now! 837402 Bonney Staffing

Administrative Coordinator, College of Dental Medicine University of New England (US)

Assistant or Associate Professor and Director of the Psychological Services Center University of Maine

Executive Assistant | South Portland, ME | Full-Time InterMed, P.A.

Executive Assistant - VP of Planning & Strategy & VP, Chief of Staff Colby College

Float Medical Assistant - Sign On Bonus New England Cancer Specialists

Medical Assistant Float - Oncology New England Cancer Specialists

Assistant Director for Pre-College and First Year Experience University of New England (US)

Sugarloaf Real Estate Weekend/Part Time Admin Assistant Boyne Resorts Inc

Medical Support Assistant (Advanced) U.S. Department of Veterans Affairs

Executive Assistant to the Provost and Senior Vice President for Academic Affairs University of New England (US)

Medical Assistant - Float Eastport Health Care, Inc.

Assistant Manager Ziggi's Coffee

Temporary Office Assistant 837977 Bonney Staffing

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