Senior Administrative Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . The schedule is 8:30 AM-5:30 PM, and the position provides high-level support to senior leadership while partnering closely with executive teams on administrative operations, communications, meetings, and special projects.

Our client, a global dermatology and life sciences organization, is seeking a Temporary-to-Hire Senior Administrative Assistant to join their team in Boston, MA. This hybrid opportunity requires 4 days onsite and 1 remote day per week (Fridays) and offers $50-$60/hour. The schedule is 8:30 AM-5:30 PM, and the position provides high-level support to senior leadership while partnering closely with executive teams on administrative operations, communications, meetings, and special projects. This role is ideal for a polished, professional Executive Assistant with experience supporting C-suite leaders within large pharmaceutical, biotechnology, consulting, or consumer-focused organizations.

Key Responsibilities

• Provide senior-level administrative support to multiple executives, including complex calendar management, travel coordination, and expense reporting.
• Manage executive communications, correspondence, and scheduling across internal and external stakeholders.
• Prepare, edit, and format presentations, reports, and executive-level materials, with a strong emphasis on PowerPoint.
• Coordinate leadership meetings, including agendas, materials, logistics, and follow-up activities.
• Assist with recruiting activities by scheduling interviews and coordinating candidate visits.
• Maintain organizational charts, corporate records, and other key business documentation.
• Partner with other administrative professionals to support onsite and offsite leadership meetings, events, and company initiatives.
• Reconcile corporate expenses and provide administrative support for special projects as needed.

Candidate Qualifications

• 5+ years of Executive Assistant or Senior Administrative Assistant experience supporting C-suite or senior executives.
• Experience within pharmaceutical, biotechnology, life sciences, consulting, or consumer-focused organizations strongly preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with the ability to interact effectively at all levels of an organization.
• Strategic, solutions-oriented mindset with the ability to anticipate needs and proactively resolve issues.
• Professional presence, strong business judgment, and the flexibility to thrive in a fast-paced, collaborative environment.
• Bachelor's degree preferred.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)