Senior Administrative Analyst

Required Skills and Abilities to: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications. Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance; evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement. Tryfacta is seeking a Senior Administrative Analyst for our client in Los Angeles, CA 90012. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Job Diva ID: 26-05868
Position Title: Senior Administrative Analyst
Location: Los Angeles, CA 90012
Duration: 6 Months
Work Schedule: 9/80 hybrid schedule(in-office Monday & Tuesday) starting as early as 7:00am – 4:45 p.m., with every other Friday off. This position does require an average of 50% driving to various client facilities

• This position will focus on developing an emergency preparedness program for client employees. The program should include year-round activities and should be flexible enough to teach employees in multiple work environments how to prepare for various types of disasters. The position will also design emergency response exercises for the client's Emergency Operations Center (EOC) and Incident Command Posts (ICPs). These exercises will include client staff, representatives from client member agencies, and other outside agencies.
• This position will focus on reaching out to client member agencies, as well as county, state, and national emergency management partner agencies to establish pre-disaster emergency response partnerships.
• This position will also maintain mutual aid/assistance relationships with the California Utilities Emergency Association (CUEA) and the California Water/Wastewater Response Network (Cal WARN) to ensure seamless communications before, during, and after emergencies.
• The position will also design emergency response exercises for the client Emergency Operations Center (EOC) and Incident Command Posts (ICPs). These exercises will include client staff, representatives from client member agencies, and other outside agencies.
• This position will also coordinate regular emergency preparedness activities for client employees.

JOB DUTIES

• Conducts and may lead complex research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
• Develops scopes of work, specifications, schedules, budgets, and complex solicitations and contracts for a range of projects; participates in the evaluation of proposals; negotiates terms, conditions, and cost, and independently resolves complex contractual issues.
• Plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
• Conducts cost-benefit, statistical, and trending analyses in order to make recommendations on business and financial issues such as cost management, revenue generation, water rate support, and water supply resource investments and programs.
• Assists in providing enterprise-wide program administration for services that may include taxation, debt financing, and setting of rates and charges, and development of financial systems, budgeting, financial reporting, and internal control assessments.
• Authors complex reports, studies, manuals, training materials, procedures, Board letters, and other documents for management, the Board, and external entities; develops formats to facilitate clear understanding of materials to be presented.
• Monitors and analyzes proposed legislation and pending changes in state and federal programs and regulations in terms of the potential impact on clients; consults with other agencies and internal technical staff on bills of mutual interest.
• Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance; evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.
• Acts as Project Manager; plans, coordinates, and conducts projects within area of responsibility, including monitoring scope, quality, budget, and schedule.
• Performs other related Administrative Analyst job duties as required.

• The successful candidate for this position must possess at least 3 years' experience working in government emergency management. Working in the field of utility emergency management is preferred. The candidate should also possess a bachelor's or higher degree in Emergency Management, Public Administration, or Political Science.
• Bachelor's degree from an accredited college or university in a related field and six years of relevant experience; or Master's degree from an accredited college or university in a related field and four years of relevant experience; or two years in a MWD Analyst classification.
• Possession of a Certified Emergency Manager (CEM) or Associated Emergency Manager (AEM) certification from the International Association of Emergency Management (IAEM) or similar certification from the California Emergency Services Association (CESA) is preferred.
• Completion of ICS-300 and ICS-400 is also desirable but not required. Candidates should have completed the following FEMA online courses as a minimum: IS-100, IS-200, IS-700, and IS-800. (FEMA courses 100, 200, and 700 are introductory online independent study courses on emergency management and incident response. They are part of the National Incident Management System (NIMS) training program managed by FEMA's Emergency Management Institute (EMI)

Experience Required

• Outreach / training
• Emergency design exercise - Emergency exercises are structured, simulated activities that test, validate, and improve an organization's ability to respond to incidents. They are designed to evaluate plans, procedures, resources, and personnel performance in a safe, controlled environment
• DEEP - structured, scenario based drill designed to test and improve an organization's Disaster Emergency Evacuation Preparedness (DEEP) plan by simulating real world emergencies and requiring staff to apply their emergency protocols
• ICP - ICP exercise is a structured training activity designed to help participants practice responding to potential threats or emergencies in a controlled, realistic setting
• EOC exercise – Emergency Operations Center simulated, hands on training activity that tests how an Emergency Operations Center (EOC) — the hub for coordinating emergency response — functions under realistic, but controlled, conditions
• Experience in tabletop functional exercise - A tabletop exercise is a facilitated, discussion-based session where participants walk through hypothetical emergency scenarios to evaluate their organization's response plans, roles, and decision-making processes without the need for live drills or physical deployment of resources
• Experience with emergency exercise tabletop exercises, functional exercises, and full-scale exercises.
• Bachelor's degree from an accredited college or university in a related field and six years of relevant experience; or master's degree from an accredited college or university in a related field and four years of relevant experience
• 6 year's experience in outreach, training, creating emergency design exercises, Tabletop function exercises. Three of those years of experience in government emergency management
• Valid California Class C Driver License that allows you to drive in the course of your employment.
• Defensive Driving training will be required to obtain for this position before joining the position - Online Safety Training Defensive Driving

Required Knowledge of: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes, and regulations; and current office technology and equipment.

Required Skills and Abilities to: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.

Desired Degree / Concentration

• Emergency management
• Public Policy
• Public management
• Public sector experience/ federal government

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.


Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.