Busy executive looking for in person, detail oriented, effective, friendly, assistant that can meet deadlines. Successful candidate must be well organized and be able to handle 100s of todos, numerous projects & admin tasks related to real estate management & computer rental businesses. Business has been operating for 33 years.
Duties include:
administrative tasks that include phone calls, follow ups, getting estimates, managing contractors and projects, showing and advertising apartments, purchasing supplies, scanning documents, scanning documents, supervising workers, manage/schedule shipping. coordinate property refinancing and leasing. Occasionally perform repairs and maintenance (will train). Other tasks as requested.
Personal tasks may include errands, regular organizing for someone slightly disorganized
Must have
computer/phone savvy
Friendly personality
Be detail oriented, honest, and effective
have an excellent, can do attitude and not be entitled
2 years personal/administrative/executive assistant experience
Live within 10 miles of west los angeles
Excellent oral and writing skills
Must be self motivated and function without supervision and be willing to send daily reports
Have Reliable car with insurance
Nice to have
Mac and iPhone experience (will provide both but experience preferred)
2 year college degree
Real estate management experience
Asana experience
Property management software experience (especially buildium)
How to enquire
Send the following via email. no calls or text messages.
1. Resume in PDF, spell checked
2. Approximately 250 word cover letter explaining why you are effective and whether you are looking only for P/T or would be open for F/T in PDF, and answers to nice to have and must have questions above. spell checked
3. $25/hour P/T minimum 20 hours/week 5 days in person. If full time position opens, will add paid time off, 401K match, full coverage health and dental.
4. How many hours/week you have available, and any unavailable days/times M-F
5. Put in email subject line: effective and detail oriented assistant
Missing any of the items 1-5 or not following instructions on how to enquire will automatically disqualify you with no response. 90% fail (seriously) but #1 criteria is detail orientation.