Office Services Specialist

Office Services Specialist Operations Department Summary Coordinates operations of the Los Angeles office including facilities records and office services to ensure the office runs seamlessly. Apply Requirements 2 years experience in law firm or other service-oriented environment High School Diploma required BABS preferred. Excellent written verbal organizational technical and interpersonal skills. Ability to sit stand work in confined spaces lift and move up to fifty pounds and use various hand tools. Strong customer service skills Must be responsive reliable and a self- starter with minimal supervision. Ability to work under pressure facilitate solutions multi-task and work independently and as part of a team. Adhere to timely and regular attendance flexible to planned and sometimes unplanned overtime. Duties and Responsibilities Perform complete and deliver duplicating and reprographics projects printing copying binding scanning. Sort and distribute incoming mail and deliveries. Prepare and process outgoing domestic and international U.S. mail and courier packages FedEx UPS DHL or etc.. Coordinate messenger services with selected vendors. Utilize and run reports in our workplace management software to provide conference center support while coordinating with Client Services on a continuous basis regarding conferences visitors and events. Maintain office supplies inventory in neat orderly fashion. Flags and reports when items are running low. Maintain outgoing shipping supplies account funds on Stamps.com and manage tracking spreadsheets of incomingoutgoing courier packages. Ensure all equipment and software is properly functioning in the office services center. Assist with Records Management and Hospitality Services. Conduct move projects as needed. Perform back-up reception as well as other duties and projects as needed. Uphold high standards of confidentiality discretion and integrity particularly with respect to all sensitive andor confidential firm and client information to which this position will have access. Status Non-exempt Reports To Director of Administration Workplace Type Onsite Salary Range of 50000 - 62000 Dependent on experience and location Candidates hired for Business Professional positions with a minimum work schedule of 30 hours per week are eligible for a comprehensive benefits package including healthcare insurance. Learn more about benefits at Covington. httpswww.cov.comcareersbusiness-professionalsbenefits View Covington job applicant privacy notice here httpswww.cov.comenjob-applicant -privacy-notice Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment including hir ing salary promotion discipline termination and benefits on the basis of race color ethnicity religion national origin g ender gender identity or expression age marital status sexual orientation family responsibility disability including physical handicap or any other improper criterion. Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable l aws including the California Fair Chance Act the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance the Los Ang eles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance .