172 Results for

Administrative Specialist Jobs in Irvine, CA

Jobs

New!

Irvine, CAToday

$20–$31 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.

New!

Anaheim, CAToday

$22–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback.

New!

San Juan Capistrano, CA4 days ago

The Medical Assistant supports daily clinic operations through a combination of clinical and administrative responsibilities, including direct patient care, front office duties, and back office support. If you’re looking for a Medical Assistant job with career growth, mentorship, and meaningful patient impact, apply today and start building your future with Paloma Medical Group.

New!

Foothill Ranch, CA3 days ago

$23–$25

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

New!

Orange, CA1 day ago

$24–$33.58

The Clinical Administrative Coordinator (CAC) is responsible for patient admission and discharge processes, preparing network reports, reviewing and submitting monthly billing, facilitating payroll, orienting new employees, maintaining employee records, and maintaining office supplies and office machines in the center. The Clinical Administrative Coordinator provides a safe and professional environment when patients first enter our centers, where they are greeted and assisted in a positive and welcoming way.

New!

Santa Ana, CAToday

$85,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With competitive benefits, opportunities to expand your network, and exposure to diverse projects, we are an ideal place for candidates who want both a stable company and purposeful work.

New!

Whittier, CA4 days ago

Work with the Field Service Manager to ensure the Field Service Engineers have the necessary instructions on fieldwork requirements prior to arriving at the customer site. * Order needed work equipment, tools and handled the administrative portion of maintaining, ordering, and retrieving Fleet vehicles.

New!

Irvine, CA6 days ago

$23–$25 Per Hour
Full-time
Employee

After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions.

Anaheim, CA18 days ago

$45–$45 Per Hour
Temporary
Full-time

KEY RESPONSIBILITIES: • Gather, collect, track, verify, and analyze data from multiple sources • Compile reports, statistics, timelines, presentations, and correspondence using relevant software tools • Maintain and reconcile data in facilities tracking systems (tasks, inventory, equipment) • Support annual Business Continuity Plan updates and documentation • Assist with budgeting, cost analysis, manpower forecasting, and maintenance planning • Coordinate with internal teams and external vendors to collect data and prepare reports • Assist in troubleshooting facility-related issues • Act as point of contact for fleet vehicle reservations and key control • Serve as point of contact for facility HelpDesk concerns • Support compliance initiatives and audit activities • Perform complex administrative tasks such as travel coordination, expense reporting, petty cash handling, and purchasing support • Manage conference room scheduling and asset tracking • Design and improve workflows where required REQUIRED QUALIFICATIONS: • High school diploma or equivalent with 6+ years of relevant experience OR Associate degree with 2+ years of relevant experience. • Previous experience in generating Work Orders and Purchaser Orders to maintain all PM Services on Schedule • Ability to manage multiple tasks and meet deadlines • Proficiency in Microsoft Excel and data tracking tools • Strong communication and collaboration skills • Ability to obtain a security clearance from DOD.

Alhambra, CA30+ days ago

$20–$30 Per Hour
Full-time
Employee

AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.

Costa Mesa, CA12 days ago

This role requires providing administrative, operational, and logistical support for various product and channel program-related initiatives, as well as supporting sales and product teams. BenQ is an award-winning display solutions provider for lifestyle and business, including gaming monitors, projectors, and interactive displays like BenQ Board for education.

Irvine, California13 days ago

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The UCI Academic Testing Center (ATC), a unit within the Division of Teaching Excellence and Innovation (DTEI), administers the Placement Testing Program to new and continuing students to ensure correct placement in selected introductory courses and to help students assess their readiness for University-level work.

Newport Beach, CA12 days ago

Contractor

Researches, proposes and designs salary structure, base pay and incentive programs in order to be responsive to the organizations goals and competitive practices and enhance performance management. Compensation Analyst consults with assigned business units on issues relating to new positions, equity issues, new hire rates, wage and hour and policy questions.

Costa Mesa, California13 days ago

$33–$34 Per Hour

Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content). This combination role will be responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives.

City of Industry, California30+ days ago

$21–$22 Per Hour

Ideal candidates must possess a positive attitude, excellent initiative, previous experience, and an enthusiastic willingness to work flexibly in a challenging, fast-paced, high-volume environment. Examples of proof of full vaccination include an original, photocopied, or digitally completed vaccination card that includes name, type of vaccine provided, and date of last dose administered.

Newport Beach, California30+ days ago

$20–$30

We only have Full time, 4-day-Work-Week positions at an entry-level wage of $20/ hr during intense training for 6-months with wage increases plus various benefits over time for the proven capable including fully paid Medical & Dental Insurance, Paid Vacation, Paid Sick days, Uniforms, Meals, etc. This is the perfect opportunity for intelligent, honest, high-energy, disciplined persons (man or woman) for our extremely busy General Veterinary and Veterinary Internal Medicine Specialty Hospital in Newport Beach.

Costa Mesa, CA14 days ago

$32.69–$33.65 Per Hour

As a Senior Administrative Assistant, you'll play a vital role in supporting top-level leadership teams, including the President, Vice Presidents, and Business Development teams. Your advanced organizational skills, mastery of Microsoft Office, and ability to manage multiple priorities will ensure smooth operations and professional execution across various functions.

New!

Cypress, CAToday

$25–$28 Per Hour

The Administrative Assistant provides high-level administrative and operational support to senior leadership, including executives and board members. We provide billing, staffing, credentialing, marketing, systems, accounting and purchasing services to over 300 physicians in the L.A. and Orange County.

Orange, California13 days ago

$22–$23

Utilize Microsoft Excel, Outlook, and other tools to enter accurate data, create reports, and perform essential administrative tasks. If you are a self-starter with excellent computer skills, strong communication abilities, and great attention to detail, we want to hear from you.

San Clemente, CA20 days ago

$21–$24 Per Hour

Duties of the Administrative Assistant include providing support to our Clinic Director and other staff, assisting in daily office needs, and managing our company's general administrative activities in an active Physical Therapy office. If you have previous experience as a Secretary or Executive administrative assistant in the medical field or familiarity within our industry, we'd like to meet you.

New!

San Gabriel, California5 days ago

$20–$24 Per Hour

This role is ideal for someone who enjoys wearing multiple hats and supporting day-to-day operations in a close-knit office environment. The ideal candidate is detail-oriented, highly organized, and comfortable working independently while collaborating with a small team.

Irvine, CA26 days ago

The Administrative Assistant works closely with senior leadership and directors across academic and administrative departments to ensure effective communication, alignment, and follow-through. This role serves as a key operational partner, supporting daily execution, cross-functional coordination, and priority initiatives across the organization.

Torrance, California30+ days ago

$71,110–$106,670 Per Year

For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Identify opportunities to improve administrative processes and enhance efficiency across leadership support workflows, exercising discretion and independent judgment in prioritizing work, determining appropriate actions, and aligning efforts with evolving leadership needs.

Costa Mesa, CA12 days ago

As an Administrative Assistant at High Seas, you will play a crucial role in supporting the General Manager and ensuring effective communication and system management within our dynamic environment. We are seeking a motivated Administrative Assistant to support our General Manager in ongoing business operations and ensure smooth daily operations at our vibrant dispensary.

Irvine, California20 days ago

$26–$28 Per Hour

Prepare and manage international and domestic travel arrangements, meetings, appointments, and travel expense reports for the Vice President, Marketing. Coordinate Marketing team as needed with logistics for team meetings, event planning, and vehicle event planning and auto show registrations.

Orange, CA22 days ago

Full-time

Santa Fe Springs, California19 days ago

$27–$37 Per Hour

Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents. Our services include electrical construction, technology solutions, and alternative energy where CSI Electric is regarded as a premier provider of energy development, installation, and maintenance.

Los Angeles, CA30+ days ago

$23–$30 Per Hour

This role is critical to ensuring smooth day-to-day administrative functions, with a strong emphasis on advanced Microsoft Office skills, communication, and coordination. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Long Beach, CA30+ days ago

Under the responsibility of the Chief of Projects & Construction Management or the Chief of Planning, Major Projects and Activations and Program Management, the Administrative Assistant will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section or Planning and Program Management Major Projects and Activations. Positions will be assigned to specific sections within the department, including Capital Development, Projects & Construction, Business Management, and Maintenance & Operations, and report to the respective Section Supervisor in support of medical center tasks.

Los Angeles, CA30+ days ago

Contractor

The Academic Services Administrative Assistant supports student success initiatives through academic advising support, records management, and exam administration assistance. Support exam administration, commencement, student orientations, academic workshops, and other academic services programming.

New!

Irvine, CA6 days ago

$20–$22 Per Hour

This role supports day-to-day office operations, provides administrative support across departments, and helps create a positive and professional environment for associates, visitors, and leadership. • In rare occasions the role may involve emotionally intense situations, including interactions with residents who may display confusion, agitation, or behavioral challenges, and with family members experiencing stress or grief.

Chino, CA18 days ago

The Project Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. Utilize project documentation systems (e.g., Procore, e-Builder, or similar) to upload, track, and manage drawings, RFIs, submittals, change orders, and other construction records.

Anaheim, CA30+ days ago

$28–$33 Per Hour

About the Role: CAIR-CA provides legal immigration services to refugees, asylum seekers, and the diverse immigrant community in California, the Immigrants' Rights Center (IRC) Administrative Coordinator is primarily responsible for providing administrative support to the staff. Assist with responding to incoming communications including answering phone calls, maintaining the department's voicemail box and email inbox, and properly following up with intakes received online.

Irvine, CA30+ days ago

Full-time

This role will provide a mix of office coordination, administrative support, scheduling assistance, event preparation, and occasional personal errand support for business leaders and the broader team. The Administrative Assistant will play an important role in helping the office and leadership team operate smoothly, efficiently, and with a high level of follow-through.

New!

Santa Ana, CAToday

Screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine the importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members. Provide advanced assistance to departments by performing various administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.

Foothill Ranch, CA30+ days ago

$22–$25 Per Hour

KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant/Receptionist in Foothill Ranch, Ca. Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths.

Corona, CA8 days ago

$20–$20 Per Hour

We’re looking for a detail-oriented Administrative Assistant to support our team with day-to-day operational and clerical tasks. This role is essential in keeping our systems organized, our records accurate, and our internal processes running smoothly.

New!

Santa Ana, CA2 days ago

$20–$25 Per Hour

This is an excellent opportunity for someone with strong administrative and customer service skills who enjoys working in a fast-paced office environment. The ideal candidate will be highly organized, professional on the phone, and capable of managing multiple administrative tasks efficiently.

Costa Mesa, California30+ days ago

$25–$28 Per Hour

Position Overview: Ultimate Staffing Services is actively seeking a friendly and organized Receptionist/Administrative Assistant to join their client's team in Irvine. This role is essential for ensuring smooth daily operations and providing exceptional service to both internal and external stakeholders.

Ontario, California30+ days ago

$25–$32 Per Hour

The ideal candidate will play a crucial role in supporting the property management team and Regional Manager, ensuring smooth day-to-day operations. Position Overview: Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's property management team in California.

New!

Santa Ana, CA6 days ago

$25–$30 Per Hour

We are seeking a reliable Administrative & Accounting Coordinator to support daily office operations in the manufacturing industry. Support bookkeeping: invoicing, A/R follow-up, deposits, credit card charges, reporting, and account reconciliation.

Irvine, CA7 days ago

Prefer experience directly related to licensing, preferably working for a direct sales vehicle manufacturer or a highly regulated industry. Experience directly related to licensing, preferably working for a direct sales vehicle manufacturer or a highly regulated industry.

Torrance, CA12 days ago

$40,000–$60,000 Per Year

You will play a crucial role in supporting our commercial insurance team, ensuring smooth operations, and delivering exceptional customer service. Client Interaction: Engage with clients over phone and email, providing assistance and directing inquiries to the appropriate team members.

Santa Ana, CA12 days ago

The successful candidate will be a part of a national team of 300 lawyers and professional staff spread across nine offices located in Atlanta, Buffalo, Charleston, Chicago, Dallas, Detroit, Los Angeles, Napa, New York, Orange County, Raleigh, St. Louis, San Diego, San Francisco and West Virginia. HPY represents a variety of clients from global corporations to small local businesses and individual clients in high-risk litigation and business disputes across the country and U.S. Territories.

Irvine, CA30+ days ago

JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products. Scammers might reference real job openings or describe fake opportunities that generally match individuals' professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people.

San Dimas, California12 days ago

Santa Ana, California11 days ago

$20–$25

This role focuses on administrative coordination, customer communication, and tracking orders and samples to ensure smooth day-to-day operations. This is a hands-on, support-focused role ideal for someone organized, detail-oriented, and looking to grow within a business environment.

Corona, CA30+ days ago

Previous experience in customer service or administrative roles, preferably involving phone communication with customers and vendors. This role requires strong communication skills, a professional phone presence, and the ability to effectively coordinate with both customers and vendors.

Long Beach, CA30+ days ago

$38,000–$45,000 Per Year

The Christmas Light Guy Co., We are a fast-growing commercial holiday lighting and experiential design company specializing in custom lighting installations, seasonal decor, and large-scale visual displays for commercial properties, municipalities, and high-end clients. Get paid consistently, work a reliable schedule, and be part of a team that genuinely depends on what you do. Be the go-to person in a fast-moving company where your organization and reliability make a real impact - and grow as we grow.

New!

Anaheim, CA6 days ago

$5,276–$6,944

Assistant - Program SupportSalary: $5,276 - $6,944/monthlySenior Administrative Assistant - Program Support/BilingualJob Description Hyperlink: Senior Admin. Assistant - Program Support/BilingualSalary: $5,536 - $6,944/monthlySenior Administrative Assistant - School Support Job Description Hyperlink: Senior Admin.

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Administrative Specialist Jobs in Irvine, CA

Jobs

Tax Administrative AssistantJobot

Documentation Specialist-In OfficeJobot

Medical Assistant / Medical Support SpecialistPaloma Medical Partners, A California General Partnership

Administrative AssistantVaco LLC

Clinical Administrative CoordinatorSatellite Holdings, LLC

Personal Assistant for Property Management President (on-site)Jobot

Administrative AssistantButler Aerospace and Defense

Front Desk Administrative AssistantSolugenix Corp

Facilities CoordinatorCompunnel, Inc.

Administrative AssistantAHMC Healthcare Inc

Administrative SpecialistBENQ AMERICA CORP

Administrative Coordinator and Testing SpecialistUniversity of California, Irvine

Administrative SpecialistApidel Technologies

Senior Administrative AssistantUltimate Staffing Services

Human Resources Administrative AssistantiBUYPOWER

Receptionist Animal Hospital/ Veterinary Administrative AssistantThe Newport Beach Veterinary Hospital

Sr. Administrative Assistant 836603Helpmates

Administrative AssistantArgus Medical Management, LLC

Healthcare Administrative CoordinatorUltimate Staffing Services

Administrative AssistantSCOR PHYSICAL THERAPY

Administrative AssistantUltimate Staffing Services

Administrative AssistantStanbridge University

Senior Administrative AssistantAIT Worldwide Logistics, Inc.

Administrative AssistantHigh Seas

Senior Administrative Assistant to Marketing departmentUltimate Staffing Services

Clinical Administrative CoordinatorU.S. Renal Care, Inc.

Safety Administrative AssistantCSI Electrical Contractors

Administrative Assistant IIIConnexion Systems + Engineering

Administrative AssistantTerrestris Global Solutions

Administrative Assistant IApidel Technologies

Administrative Assistant / ReceptionistKORE1 Technologies

Project Administrative AssistantProject Partners

Immigrants' Rights Center (IRC) Administrative CoordinatorCAIR LA

Administrative / Office Assistant - On-Site (Irvine)Eggs Unlimited

Office Administrative AssistantMission Landscape Companies, Inc

Administrative Assistant/ReceptionistKORE1 Technologies

Corona Nissan - Administrative Assistant - Corona, CASurf City Nissan

Administrative Assistant - TalentZokTalentZok

Receptionist/Administrative AssistantUltimate Staffing Services

Administrative Assistant (Property Managment)Ultimate Staffing Services

Administrative AssistantKinetic Personnel Group, Inc.

Administrative AssistantIconma

Bilingual Administrative AssistantLara Insurance Agency

Administrative Assistant - Litigation - Orange CountyHawkins Parnell & Young, LLP

Front Desk Administrative AssistantEKN Engineering

Administrative AssistantLucky Strike Entertainment

Administrative CoordinatorHuisong Pharmaceuticals

Entry-Level Administrative AssistantKinetic Personnel Group, Inc.

Administrative AssistantThe Christmas Light Guy Co.

Senior Administrative Assistant-SeriesAnaheim Union High School District

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