Administrative Skills, Calendar Management, Clinical Laboratory, Clinical Medicine, Compensation and Benefits, Document Tracking, Documentation, Employee Benefits, Establish Priorities, Expense Management, Fellowship, File Maintenance, Information/Data Security (InfoSec), Mail Processing, Mail Services, Medicine, Molecular Analysis, Patient Care, Plan Meetings, Project Tracking, Quality of Care, Reporting Skills, Research Skills, Status Reports, Time Management
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
This position serves as the Administrative Coordinator to the Medical Laboratory License holder, Section Faculty Directors and coordinates the Fellowship program.
It is a key point of contact for the Laboratory Medicine Division operating functions such as management of mail services, coordination of division meetings , management and carry through to implementation of some follow-up items from faculty and division meetings, maintaining administrative oversight of meeting schedules in a highly dynamic and complex academic setting. The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for developing and organizing clinical services across the division entities.
Responsibilities:
- Independently owns, prioritizes and initiates implementation of assigned work functions
- Responds to requests promptly demonstrating knowledge of the department's function and activity
- Maintains calendars and appointments; organizes and assembles materials for meetings
- Prepares documents, as needed and answers correspondence as required
- Orders supplied, as needed
- Prepares reports for review by the Chief of Service and others as directed
- Assists in maintaining project files, tracking documents, status reports and other documentation
- Manages Chiefs expenses in a timely manner
- Participates in and supports select division projects
- Protects information with the highest level of confidentiality
- Communicates with departments in a professional and timely manner
- Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
- Other duties as assigned to support the unit, department, entity, and health system organization
Education or Equivalent Experience:
- H.S. Diploma/GED and five years of administrative experience, preferably in an academic medical center (Required)
- Bachelors degree (Preferred)
- Previous experience in an executive staff support or program development role (Preferred)
Live Your Life's WorkWe are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.