Administrative Assistant III

Grant Administration Oversee submission and review processes for research proposals (PCORI, Seed, and HSIA grants): Set up application opportunities in InfoReady, conduct compliance reviews, and coordinate review meetings. Monthly/Quarterly Meetings: Attend Monthly Updates (2nd Wednesdays), Executive Team meetings (4th Thursdays), HH&S/CTSI Check-Ins (2nd Wednesdays), and other standing meetings.

Join a Global Leader in Workforce Solutions Net2Source Inc.

Who We Are

Net 2 Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision Right Talent. Right Time. Right Place. Right Price.

Job Title: Administrative Assistant III (Project Coordinator)
Location: Los Angeles, California 90033 (Remote Thursdays Onsite as Needed)
Duration: 4+ Months (with extension)
Pay Rate: $30/hr - $36/hr W2.
Shift: 8am 5pm

Minimum Education:

• Bachelor's degree preferred

Position Summary

• Provides comprehensive administrative and project support to the Executive Director and two lead faculty members.
• This role is pivotal in the coordination of institute-wide software implementations, grant administration for health services research, and program promotion for a grant development training program.

Key Responsibilities:
Administrative Support

• Provide day-to-day administrative assistance to the Executive Director and institute faculty.
• Attend regular meetings and prepare/update agendas; take and distribute meeting notes.
• Support scheduling for 1:1 meetings, team meetings, and other ad-hoc discussions.
• Set up and manage meeting technology (Zoom, Teams, projectors, and audio systems).
• Complete miscellaneous administrative tasks as requested.

Project Coordination

• Manage institute-wide software system (SPARC) implementation:
• Maintain project plan, schedule meetings, and create agendas.
• Compile project status updates and stakeholder communications.
• Track project issues and coordinate bi-weekly check-ins.
• Liaise with core groups to provide regular updates at standing executive and strategic planning meetings.

Grant Administration

• Oversee submission and review processes for research proposals (PCORI, Seed, and HSIA grants):
• Set up application opportunities in InfoReady, conduct compliance reviews, and coordinate review meetings.
• Provide updates and support communications among applicants, faculty, and reviewers.
• Assist with writing proposals, compiling budgets, and tracking program deliverables.
• Facilitate mentorship program logistics, including scheduling consultations and tracking hours.

Program Promotion & Training

• Assist in promoting grant development training programs and workshops.
• Support application intake, review compliance, and facilitate selection notifications.
• Coordinate logistics for annual training and REDCap workshops (space, materials, catering, registration).
• Assist with the development and distribution of program materials and follow-up surveys.

Monthly/Quarterly Meetings:

• Attend Monthly Updates (2nd Wednesdays), Executive Team meetings (4th Thursdays), HH&S/CTSI Check-Ins (2nd Wednesdays), and other standing meetings.
• Weekly/Bi-weekly Meetings: Project management check-ins, grant development meetings, and standing team meetings.
• Application Cycles: Support grant proposal and training program intakes once per year or as funding is available.
• As-needed: Schedule and support ad-hoc meetings and miscellaneous tasks.

Required Systems and Access

• Zoom, Teams, Slack (for remote meetings)
• Google Drive, HDS drive, P drive (for file management)
• Info Ready (for application processing)
• Brightspace, Monday.com, Help Spot, Formstack, Redcap (as appropriate for coordination)
• 1Password (for secure access management)

Qualifications

• Previous experience in project coordination, grant administration, or higher-education administrative support preferred.
• Strong organizational and communication skills.
• Proficiency with video conferencing and collaborative platforms such as Zoom, Teams, and Google Drive.
• Ability to multi-task and adapt to changing priorities.

Awards and Accolades:
" America's Most Honoured Businesses (Top 10%)
" Awarded by USPAAC for Fastest Growing Business in the US
" 12th Fastest Growing Staffing Company in USA by Staffing industry Analysts in the US (2020, 2019, 2020)
" Fastest 50 by NJ Biz (2020, 2019, 2020)
" INC 5000 Fastest growing for 8 consecutive years in a row (only 1.26% companies make it to this list)
" Top 100 by Dallas Business Journal (2020 and 2019)
" Proven Supplier of the Year by Workforce Logic (2020 and 2019)
" 2019 Spirit of Alliance Award by Agile1
" 2018 Best of the Best Platinum Award by Agile1
" 2018 Tech Serve Alliance Excellence Awards Winner
" 2017 Best of the Best Gold Award by Agile1(Act1 Group)

Regards
Avantika Katoch
Account Manager
Direct No. 201 474 0226
Global HQ Address: 270 Davidson Ave, Suite 704, Somerset, NJ 08873, USA
Contact No. 201 474 0226 | Fax: (201) 221-8131| Email:

avantikak@net2source.com

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