Administrative Assistant I

Location: Downtown Los Angeles, CA
Duration: 6-month assignment with potential to extend
Schedule: 9/80 Hybrid – Onsite Monday & Tuesday, every other Friday off
Hours: As early as 7:00 AM – 4:45 PM
Pay Rate: $35.00–$38.00/hour

Position Overview

A large public agency serving Southern California is seeking an Administrative Assistant I to support its Safety, Security & Protection operations. This is an entry-level administrative role in a fast-paced, collaborative environment supporting multiple priorities and time-sensitive assignments.

The ideal candidate is organized, detail-oriented, adaptable, and comfortable handling administrative, purchasing, reporting, and data-tracking responsibilities.

Key Responsibilities

• Prepare letters, reports, spreadsheets, and other business documents.

• Process requisitions, releases for payment, reimbursements, and purchasing requests.

• Compile information and prepare routine reports using established templates and deadlines.

• Maintain tracking sheets, databases, files, and departmental records.

• Perform corporate credit card purchases and reconciliations.

• Order and maintain office supplies.

• Assemble reports and documents for distribution or mailing.

• Respond to routine inquiries and provide information regarding departmental processes.

• Assist with employee timekeeping and verify entries as needed.

• Support multiple administrative and time-sensitive assignments.

Qualifications

Candidates must meet one of the following:

• High school diploma/GED plus 4 years of relevant experience

• Associate's degree in a related field plus 2 years of relevant experience

• Bachelor's degree in a related field

Preferred Skills & Experience:

• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.

• Experience with Oracle or another procurement/purchasing system preferred.

• Strong organizational, written, and verbal communication skills.

• Excellent attention to detail and accuracy.

• Ability to multitask, prioritize assignments, and work effectively under pressure.

• Flexible, personable, and collaborative team player.

• Must be based in Southern California and able to meet the hybrid onsite schedule.