Administrative Aide 3

LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.

HYBRID ROLE
LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.
 

Job Title: Administrative Aide 3
Location: Irwindale, CA - 91702 -Hybrid: Onsite M & Th
Duration: 08/06/2026 to 12/05/2026
PR: $22.19/hr on W2

 

Description

The Administrative Assistant III is a senior-level administrative professional who performs a wide range of complex administrative, clerical, and coordination duties with minimal supervision. This role requires strong organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities simultaneously.

Responsibilities include coordinating meetings, maintaining records, ordering office supplies, supporting onboarding activities, preparing reports and correspondence, and assisting with special projects. The ideal candidate is proficient with Microsoft Office applications and has experience working with Learning Management Systems (LMS).

Education & Experience

• High School Diploma or equivalent required.

• 2–4 years of administrative, training coordination, or related office experience.

• Relevant college coursework is a plus.

• Typing speed of approximately 50 WPM preferred.

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Day-to-Day Responsibilities

• Support learning administration by creating courses and classes, processing enrollments, recording completions, monitoring attendance, and maintaining training records in the Learning Management System (LMS).

• Generate and analyze Excel reports to track training registrations and completion status.

• Prepare and distribute communications, respond to inquiries, and coordinate training logistics using Outlook.

• Organize, package, and distribute training materials and instructional resources.

• Coordinate classroom and conference room setup, catering, and onsite training support across multiple locations.

• Manage multiple training events while ensuring accuracy and timely completion.

Possibility of assignment extension.

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Required Skills

• 2+ years of experience in training administration, learning operations, administrative support, or a related field.

• Proficiency with Microsoft Excel, Outlook, and Microsoft Office.

• Experience using SuccessFactors Learning or another Learning Management System (LMS).

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to analyze training data and monitor completion and compliance.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Valid driver's license with the ability to travel to various work locations.

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Preferred Qualifications

• Experience supporting instructor-led training programs and classroom logistics.

• Experience preparing training materials and coordinating training events.

• Knowledge of training administration processes and reporting.

• Strong customer service skills with the ability to effectively support instructors, learners, and business partners.

 

 

____________________________________________________________________ Best Regards, Mohammed Yousuf

Sr. Recruiter

C.	415-787-8681
E	Mohammed.Yousuf@leadstackinc.com
A.	611 Gateway Blvd, Ste 120 South San Francisco, CA 94080
W.	www.leadstackinc.com