Executive Assistant to Capital Partnerships team at Midtown investment firm BCL SearchExecutive Assistant to Capital Partnerships team at Midtown investment firmNew YorkOur client, a growing private equity firm, is seeking a highly capable and resourceful Executive Assistant to support their Capital Partnerships team. The ideal candidate will bring 5+ years of administrative experience, a proactive mindset, and the ability to stay two steps ahead in a fast-moving environment.
Jr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in office BCL SearchJr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in officeNew YorkOur client, a boutique investment firm focused on niche strategies across real assets and public/private markets, is seeking a polished and proactive Executive Assistant / Office Coordinator to support their growing team. The firm operates at the intersection of hedge fund and private equity investing, with a focus on differentiated opportunities across hard assets including real estate, natural resources & commodities (livestock), and infrastructure, among others.
Fully Remote Executive Assistant to Founder of Fintech-focused Investment Firm BCL SearchFully Remote Executive Assistant to Founder of Fintech-focused Investment FirmNew YorkRemoteLeverage and thoughtfully manage the Founder’s network—coordinating high-touch introductions, curating relationships, and seamlessly orchestrating dinners, meetings, and small-scale events. The ideal candidate operates with a rare combination of polish and grit—someone who thrives in a high-energy, fast-paced environment and is comfortable working independently with minimal direction.
Operations Analyst / Executive Assistant HowdenOperations Analyst / Executive AssistantNew YorkHowden is looking for an Operations Analyst / Executive Assistant who is highly organized and proactive to assist the head of our Mid Atlantic RWI division/Boston office, Co-Head of Latin America, Head of DC & Head of Chicago. Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach.
Senior Legal Executive Assistant Gibson DunnSenior Legal Executive AssistantNew YorkManaging a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
Administrative Assistant 1/Trainee 1/2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/2 (NY HELPS)Syracuse, NY$40,391–$58,447 / yearThe minimum qualifications through the NY HELPS are: Aministrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available.
Administrative Assistant Michael Page InternationalAdministrative AssistantVillage of Port Washington North, New York$80,000–$100,000 / yearFull timeAdministrative AssistantMichael Page is partnering with a well-established financial services organization in New York to hire an Administrative Assistant. This is an excellent opportunity to join a dynamic team in a highly visible role supporting key business operations and senior stakeholders.
NewExecutive Assistant to Senior Executive and team at growing Asset Management firm BCL SearchExecutive Assistant to Senior Executive and team at growing Asset Management firmNew YorkOur client, a highly regarded global investment firm, is seeking an experienced and polished Executive Assistant to support a senior executive leading a growing business and his team. • Coordinate extensive domestic and international travel, particularly to Asia, including multi-leg itineraries, hotels, ground transportation, visas, and other logistics.
Executive Assistant to Managing Partners – Real Estate Law Firm SourcePro SearchExecutive Assistant to Managing Partners – Real Estate Law FirmNew YorkExecutiveAssistant #LegalCareers #RecentGradOpportunity #RealEstateLaw #AdministrativeJobs #OfficeManagement #CareerGrowth #AIExperience #LegalSupport #JobsInLaw. SourceProSearch is looking for a highly motivated and organized Executive Assistant to support the Managing Partners of our Real Estate Law Firm.
Executive Assistant SourcePro SearchExecutive AssistantNew YorkA prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. Proficiency in Microsoft 365, Outlook, Excel, Word, PowerPoint, Intapp Open, Chrome River , and billing systems ( Time, Aderant, or Elite ).
Executive Assistant (Hybrid - NY) Alignment HealthcareExecutive Assistant (Hybrid - NY)New YorkThe Hybrid Executive Assistant to the Senior Leadership conserves their time and promotes the corporate image by representing them internally and externally, acting as liaison between the Senior Leadership, key executives, board members and employees. Represents the Senior Leadership by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to them.
Administrative Assistant-Fulton PrimeCare North Oswego HealthAdministrative Assistant-Fulton PrimeCare NorthFulton, NY$17.34–$20.81 / hourThe health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County, as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services, and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community.
Administrative Assistant-Podiatry Office Oswego HealthAdministrative Assistant-Podiatry OfficeFulton, NY$17.34–$20.81 / hourThe health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County, as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services, and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community.
Administrative Assistant 3 - Contingent Artech LLCAdministrative Assistant 3 - ContingentNew york, NY$35–$40 / hourJoin our team as an Administrative Assistant 3 - Contingent, where you will play a crucial role in supporting two senior executives. This position is located on-site in New York City, offering a dynamic and fast-paced work environment.
Administrative Assistant Financial Technology PartnersAdministrative AssistantNew YorkFounded by Managing Partner Steve McLaughlin, a former senior investment banker at Goldman Sachs, FT Partners comprises a team of highly experienced professionals with backgrounds across the financial technology, M&A, and investment banking divisions of Goldman Sachs, JP Morgan, and other leading institutions. Financial Technology Partners (FT Partners) is a premier investment banking firm dedicated exclusively to the financial technology sector — the dynamic intersection of technology-driven solutions and financial services.
Senior Administrative Assistant CDPQSenior Administrative AssistantNew YorkReporting to the Director, Global Operations, Americas, the Senior Administrative Assistant provides high-level administrative support to a New York-based team comprising two or three senior executives and investment professionals. Over the years, we have built a strong culture based on four pillars: ambition to push ourselves further, accountability to bring our convictions to life, openness to grow through creative ideas, and collaboration to drive us toward the best outcomes.
NewAdministrative Assistant CommonpointAdministrative AssistantQueens County, New York$28Support agency initiatives by carrying out assigned duties accurately and efficiently, while following established processes and contributing to basic data collection, reporting, or documentation as required. High school diploma or equivalent required; Associate's degree or coursework towards a Bachelor's degree in Education, Social Work, Human Services, Child Development, or a related field preferred.
NewSenior Administrative Team Assistant, Impact IconiqSenior Administrative Team Assistant, ImpactNew YorkWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. Drive email and event invitation campaigns, including recommending recipients based on knowledge of the network, coordinating internal and external outreach, tracking responses and follow-ups, and maintaining accurate information in Salesforce.
REMOTE EXECUTIVE/PERSONAL ASSISTANT II $45-$55Per Hour Victory StaffingREMOTE EXECUTIVE/PERSONAL ASSISTANT II $45-$55Per HourNew YorkRemote$45–$55 / hourProvide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.
Private Wealth - Administrative Assistant BlackstonePrivate Wealth - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives. .
NewAdministrative Assistant BarclaysAdministrative AssistantNew YorkManagement of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks. By supporting senior leadership and collaborating with cross-functional teams, you will contribute directly to improving overall productivity and operational effectiveness, helping to ensure the smooth running of the office and the broader organization.
Internal Audit - Executive Assistant BlackstoneInternal Audit - Executive AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
Private Wealth - Executive Assistant BlackstonePrivate Wealth - Executive AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
NewAdministrative Assistant, Lindemann Young Artist Development Program The Metropolitan OperaAdministrative Assistant, Lindemann Young Artist Development ProgramLincoln Center - New York, NYCompose, distribute, and maintain daily and weekly Lindemann Program schedules, including tracking of artist releases, faculty availability, AGMA rehearsal schedules, and cancellations. Input and track payroll and finance data for Artists, Employees, Contractors, Faculty, and Staff, including tracking of union contracts, processing reimbursements, and updating budget.
NewExecutive Assistant, Bank Sales Bankers Healthcare GroupExecutive Assistant, Bank SalesSyracuse, NYFounded on the philosophy of a better way to borrow, we are dedicated to helping accomplished professionals, small businesses, and institutions build upon their success through innovative financial solutions, a hassle-free process, and personalized concierge service. With healthcare in our heritage, we soon expanded to serve high-earning professionals in many other industries, providing all with leading-edge financial solutions, including our extensive network of community banks.
Real Estate - Administrative Assistant BlackstoneReal Estate - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Blackstone’s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT).
NewBlackstone Technology & Innovations (BXTI) - Administrative Assistant BlackstoneBlackstone Technology & Innovations (BXTI) - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. The Administrative Assistant serves as a trusted partner to Managing Directors and senior leaders within the Blackstone Technology & Innovations (BXTI) team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support.
NewExecutive Assistant - Investment Banking William BlairExecutive Assistant - Investment BankingNew YorkOffice Support – Provides office support to include answering phones, greeting and interacting with clients, distributing mail, maintaining electronic and hardcopy filing, taking meeting minutes, creating documents, processing invoices, etc. May include compiling and analyzing information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary.
Part-time Administrative Assistant HUDSON CITY CONSULTING LIMITED LIABPart-time Administrative AssistantNew, NY$25–$30 / hourPart timeThis role is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys wearing multiple hats, and takes pride in keeping everything running seamlessly behind the scenes. • Provide administrative support across leadership, including the CEO, COO, CFO, Studio Manager, Event Producers, and Client Development Director.
Senior Executive Administrative Assistant Easy RecruiterSenior Executive Administrative AssistantNew YorkThe successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects.
NewExecutive Assistant - VIP Fanatics Betting & GamingExecutive Assistant - VIPNew YorkFanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet.
NewAdministrative Assistant Langan Engineering & Environmental ServicesAdministrative AssistantSyracuse, New YorkHigh School degree required; Bachelor’s degree a plus; 2+ years of Administrative Assistant experience, preferably within the Professional Services sector; Ability to maintain confidentiality; Strong sense of initiative and flexibility; Excellent communication and interpersonal skills; Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Strategic Executive Assistant to Founder - Hedge Fund - NYC (Onsite) Burke+CoStrategic Executive Assistant to Founder - Hedge Fund - NYC (Onsite)New YorkThe ideal candidate has supported senior executives in finance, consulting, investing, public markets, or high-growth tech and will bring their strong operational mindset to the position. Our client, a multi-billion dollar hedge fund in New York City, seeks a razor-sharp Senior Executive Assistant to support their Founder.
Global Research - Administrative Assistant Bank of AmericaGlobal Research - Administrative AssistantNew YorkIt requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Administrative Assistant Ruiz Financial SolutionsAdministrative AssistantNew YorkOur team of experienced professionals is dedicated to helping our clients achieve their financial goals through personalized strategies and top-notch customer service. Company Overview: Ruiz Financial Solutions, Ltd Co. is a leading financial services company that specializes in providing comprehensive solutions to individuals and businesses.
Service Department Administrative Assistant SYRACUSE TIME & ALARM CO, INCService Department Administrative AssistantSyracuse, NYThe Administrative Assistant will work closely with Service Manager, Admin Team, and Technicians to ensure smooth scheduling, accurate recordkeeping, and timely communication with clients. This role requires excellent organizational skills, strong customer service experience, and the ability to manage multiple priorities in a fast-paced environment.
Executive Assistant and Office Manager Viant TechnologyExecutive Assistant and Office ManagerNew YorkManage all aspects of multiple offices, tasks include managing conference rooms and workstations, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors. Viant uniquely combines proprietary content intelligence, household-level identity resolution, and person-level attention signals to connect advertisers with real customers and drive measurable outcomes across the open internet.
Executive Assistant Map SsgExecutive AssistantNew YorkThe successful candidate will become a trusted partner to the Founder, helping maximize productivity, improve organization, and ensure seamless management of both business and personal responsibilities. This trusted role will manage both business and personal priorities, ensuring the Founder can focus on strategic growth, product development, and key business initiatives.
Personal Assistant (Confidential) Prime Executive OfficePersonal Assistant (Confidential)Soho NYC, New YorkPersonal Task & Errand Management: Keep the principal's day-to-day life running smoothly by managing personal errands, maintaining evolving to-do lists, coordinating requests, and providing thoughtful reminders that keep priorities moving forward. Household Management: Serve as the primary point of contact for the principal's residences by coordinating vendors, repairs, maintenance, seasonal projects, household logistics, and ongoing property needs, ensuring everything runs smoothly behind the scenes.
Temporary Personal Assistant to Founder of small finance firm -- September start -- 6-8 months BCL SearchTemporary Personal Assistant to Founder of small finance firm -- September start -- 6-8 monthsNew YorkThis is a unique opportunity to step into a highly visible role with significant training and overlap from the current Assistant, ensuring a smooth transition and set-up for success. The position will be a blend of personal support (80%) and some EA/office management support (20%), requiring someone who is highly organized, resourceful, and eager to jump in wherever needed.
Administrative Assistant (Remote) Easy RecruiterAdministrative Assistant (Remote)New YorkRemoteWhile we approach our work from different angles, we are united by our commitment to reducing financial and administrative burdens across the patient access journey in order to improve access to care and combat financial toxicity at both the patient level and the provider level. At Healthcare Admin Jobs, we are a team of dedicated professionals with backgrounds in life sciences, healthcare software technology development, and the provider setting.
Executive Administrative Assistant (Merchandising) Burlington StoresExecutive Administrative Assistant (Merchandising)New YorkOrganizes, coordinates, and supports large and complex programs, events, or conferences, including arranging venues and catering, managing invitations, coordinating speakers, overseeing budgets, and ensuring seamless execution. 10+ years of executive-level administrative experience, ideally within a large, multi-location corporate environment spanning multiple time zones; retail industry experience is strongly preferred.
Administrative Assistant- Healthcare Manatt Phelps & PhillipsAdministrative Assistant- HealthcareNew YorkIn order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished.
Administrative Assistant Manatt Phelps & PhillipsAdministrative AssistantNew YorkWith eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.
Administrative Assistant Colliers Engineering & DesignAdministrative AssistantSyracuse, New York$18–$27 / hourFull timeWe have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
Administrative Assistant SUNY Upstate Medical UniversityAdministrative AssistantSyracuse, NYThis position ensures clear, consistent, and timely internal communication among clinical and administrative teams, and supports external communication with patients, families, referring providers, and community partners. The Transplant Administrative Assistant plays a central role in managing and enhancing communication across the transplant program.
Administrative Assistant - Floater Davis Polk & WardwellAdministrative Assistant - FloaterNew YorkQuickly establish effective working relationships with attorneys, legal assistants, and business professionals across the firm while maintaining consistent service levels across changing assignments. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Administrative Assistant NextGen Real EstateAdministrative AssistantNew YorkAs an Administrative Assistant at NextGen Real Estate, you will play a crucial role in ensuring the smooth functioning of our office. You will be responsible for providing administrative support to our team and assisting with various tasks to keep our operations running efficiently.
Executive Offices - Executive Assistant BlackstoneExecutive Offices - Executive AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
Administrative Assistant II Syracuse UniversityAdministrative Assistant IISyracuse, NYThe Administrative Assistant II also supports the consistent implementation of department procedures by developing training materials, delivering training sessions, and creating operational resources for RL professional and student staff. Coordinate and deploy communications activities, such as digital signage needs, designing flyers, videos, and newsletters, on behalf of Residential Living and in collaboration with SE Communications.