Office Manager JobotOffice ManagerSyracuse, NY$25–$35 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client values a culture of teamwork, open-mindedness, and continuous improvement — a workplace built on mutual respect, growth, and positive energy in the commercial door and dock services industry.
Retail Department Coordinator TJ MaxxRetail Department CoordinatorFayetteville, NY$17–$17.50 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
NewRetail Operations Coordinator Ashley | The Wellsville GroupRetail Operations CoordinatorCamillus, NYAs a Retail Operations Coordinator you are responsible for ensuring operational excellence within the store while supporting retail management and the sales team. If you're ready to make a difference in our customers' lives and help them create the home of their dreams, we would love to have you as part of the Ashley | The Wellsville Group family.
Customer Experience Coordinator MarshallsCustomer Experience CoordinatorAuburn, NY$17–$17.50 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs.
Attorney Safe Harbor Wills and TrustsAttorneyCamillus, NY$90,000–$95,000 / yearYou will meet directly with clients, develop estate planning strategies, guide families through probate and estate administration, and conduct annual meetings with members of the client C.A.R.E. Advise clients regarding wills, revocable trusts, irrevocable trusts, powers of attorney, health care proxies, living wills, and related planning strategies.
Administrative Assistant Page GroupAdministrative AssistantPort Washington North, NY$80,000–$100,000 / yearFull timeBased on Long Island's North Shore, this role offers broad exposure to senior leadership and the opportunity to make a meaningful impact across administrative, operational, and financial activities. The Administrative Assistant will serve as a trusted partner, providing high-level support that helps drive the smooth operation of a fast-paced financial services business.
Jr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in office BCL SearchJr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in officeNew YorkOur client, a boutique investment firm focused on niche strategies across real assets and public/private markets, is seeking a polished and proactive Executive Assistant / Office Coordinator to support their growing team. The firm operates at the intersection of hedge fund and private equity investing, with a focus on differentiated opportunities across hard assets including real estate, natural resources & commodities (livestock), and infrastructure, among others.
Administrative Assistant / Office Coordinator TemperatureProAdministrative Assistant / Office CoordinatorNew YorkWe are seeking a detail-oriented and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative assistance to management and staff. The ideal candidate will possess excellent communication, multitasking, and organizational skills.
Tax Office Coordinator / Administrative Manager HYMES BARRERA & KIM CPA, LLPTax Office Coordinator / Administrative ManagerBronxille, NYFull timeThe ideal candidate has experience in a tax, accounting, bookkeeping, finance, or professional services office and is familiar with tax return documents, client paperwork, confidential records, and filing deadlines. Experience handling tax return documents, client financial records, or confidential paperwork is strongly preferred.
Contract Office Coordinator at Midtown Tech Company (5x a week in office) BCL SearchContract Office Coordinator at Midtown Tech Company (5x a week in office)New YorkOur client, a technology company based in Midtown Manhattan, is seeking an Ongoing Temporary Office Coordinator to support day-to-day office operations and ensure a well-run, organized workplace environment. This is a hands-on role ideal for someone who enjoys being the go-to person in the office and takes pride in creating a polished, professional experience for both employees and visitors.
Executive Assistant/Office Coordinator at Katonah Finance Firm BCL SearchExecutive Assistant/Office Coordinator at Katonah Finance FirmNew YorkOur client, a boutique wealth management and family office firm located in Northern Westchester, is seeking a polished and proactive Executive Assistant / Office Coordinator to provide administrative support to three senior executives while helping oversee the day-to-day operations of the office. With a reputation for exceptional client service and a highly personalized approach, the firm serves high-net-worth individuals and families through investment management, financial planning, and family office services.
Office Coordinator-Club&Esport Syracuse UniversityOffice Coordinator-Club&EsportSyracuse, NYThe Office Coordinator is responsible for ensuring efficient operations for both offices, assists with distribution of scheduled event information, coordinating with other departments for scheduled events, ensuring proper requisition payment, reconciliation and tracking for supplies, equipment, services and travel, maintains records for student participation, compliance tracking and ensures policies and procedures are updated. Assists in ensuring proper requisition, reconciliation and tracking for supplies, equipment, services and travel as well as budget reconciliations.
District Office Coordinator Corebridge FinancialDistrict Office CoordinatorNew YorkCandidates for the role must not have made any political contributions that, under 17 CFR § 275.206(4)-5 or other federal or state pay-to-play regulations, would disqualify the candidate or Corebridge Financial from conducting Corebridge Financial’s business, or that would otherwise create a conflict of interest for Corebridge Financial. This role is deemed a “covered associate” under SEC Rule 206(4)-5, 17 CFR § 275.206(4)-5, Political contributions by certain investment advisers, and other federal and state pay-to-play rules.
Office Coordinator at Downtown PE Shop BCL SearchOffice Coordinator at Downtown PE ShopNew YorkRESPONSIBILITIES : Proactively coordinate all aspects of office management, including ordering office supplies, managing office technology, and keeping the kitchen fully stocked with inspired snacks. As this person will be the face of the firm, the first touch point that guests meet, the role requires dressing for power, attention to detail, and the desire to create an unforgettable experience for guests.
Office Coordinator III Syracuse UniversityOffice Coordinator IIISyracuse, NYThe candidate must embrace our university's core value of inclusivity, ensuring that all students and constituents of the university are served in a caring, respectful, transparent, and authentic manner. Serve as initial departmental representative to incoming constituencies as appropriate, and perform administrative and clerical duties that require limited independent judgment, yet some level of confidentiality.
Office Coordinator at Midtown Investment Firm BCL SearchOffice Coordinator at Midtown Investment FirmNew YorkEnsure the office is fully prepared and operational at the start of each day, including setting up conference rooms and maintaining shared spaces such as the in-office shower and changing areas. Manage regular restocking of office supplies and kitchen items (e.g., snacks, beverages), maintain dishware (including dishwasher management), and ensure restrooms are fully stocked.
NewOffice Coordinator Transition Management CorporationOffice CoordinatorNew YorkSince its inception in 2004, TMC has provided these services at landmark locations including Point72 Asset Management, The Baccarat Hotel and Residencies, The Aman New York, 1 Hotels, and Auberge Resorts. The Office Coordinator, referred to internally as the Receptionist/Hospitality Coordinator, upholds our mission of providing a premier workplace environment by delivering exceptional customer service to the client’s large, financial services community.
Receptionist/Front Desk Coordinator at Midtown Hedge Fund--5x a week in office BCL SearchReceptionist/Front Desk Coordinator at Midtown Hedge Fund--5x a week in officeNew YorkOur client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.
Dental Front Office Coordinator/Receptionist - EXPERIENCED Pediatric Dentistry & Family OrthodonticsDental Front Office Coordinator/Receptionist - EXPERIENCEDFayetteville, New YorkOwning the schedule: booking and confirming appointments, ensuring all paperwork is complete, and keeping insurance verifications and authorizations current so the clinical team can focus on care. If you’re someone who thrives in a fast-paced environment, genuinely enjoys people, and takes pride in keeping things organized and running smoothly — you’re exactly who we’re looking for.
People Operations & Office Coordinator Coucou French ClassesPeople Operations & Office CoordinatorNew YorkWhat the ideal candidate brings: We're a small team, so this role suits someone who likes variety, picks things up quickly, and takes real ownership of their work. You'll be the person team members come to with administrative questions, and who ensures the team has what it needs to be at its best.
Operations Coordinator at Boutique Finance Focused Firm in Midtown--Hybrid 4x a week in office BCL SearchOperations Coordinator at Boutique Finance Focused Firm in Midtown--Hybrid 4x a week in officeNew YorkOur client, a boutique finance-focused firm based in Midtown Manhattan, is seeking a rockstar Operations Coordinator to support the firm’s day-to-day operations, people initiatives, and overall office experience. Operational Infrastructure & Vendor Management: Oversee key vendor relationships (building management, facilities, catering, recruiting partners, office supplies).
NewOffice Coordinator TechDigitalOffice CoordinatorHudson Yards, NYMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Ensure reception area, office and conference rooms are tidy and presentable, with all necessary stationery and material.
Staffing Office Specialist/Staffing Coordinator SUNY Upstate Medical UniversityStaffing Office Specialist/Staffing CoordinatorSyracuse, NYSyracuse Administrative, Secretarial & Clerical Full-time Opening on: Mar 9 2026 Nursing-PSS-Admin Sup State of New York TH Staff Assistant 1, NSSL2 88697 UUP (State University Professional Services Unit) Add to favorites View favorites. The Staffing Office Specialist provides daily staffing functions as well as administrative support related to staffing and position control for designated units/departments.
Office & Community Coordinator CEO LawyerOffice & Community CoordinatorNew YorkThis role blends front-office operations, community engagement, and brand-building — ideal for someone equally comfortable being trusted with responsibility and building relationships with people. Someone who takes ownership of the office as if it were their own — reliable enough to open daily and handle sensitive tasks like check deposits, but also outgoing enough to represent our brand confidently in the community.
Dental Office Manager Noho DentalDental Office ManagerNew YorkWe are looking for the right Dental Front Office Manager to maintain dynamic working environment, state of the art technology, and exceptional attention to our patients. Duties and Responsibilities of the Dental Front Office Coordinator are to work closely with the doctor and team to assure that all the business aspects of the practice are functioning in an orderly and proficient manner.
Director, Office of Veteran Success Syracuse UniversityDirector, Office of Veteran SuccessSyracuse, NYReporting to the Executive Director, Office of Veteran and Military Affairs, the Director will lead the day-to-day operations of the Office of Veteran Success and manage the University's VA work study and education benefit programs. Directs and manages the certifying, reviewing, and accuracy of all VA education benefit certifications for over 1,300 veteran and military-connected students covering 25 separate enrollment periods during the academic year.
Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Central Regional Business Office New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/2 (NY HELPS) - Central Regional Business OfficeNY$40,391–$58,447 / yearFor provisional appointment, candidates must be meet the following minimum qualifications: Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Client Accounts Coordinator Davis Polk & WardwellClient Accounts CoordinatorNew YorkThis includes working in tandem with the attorney’s administrative assistant to achieve the goal of producing, editing and submitting invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies. Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances.
Operations Coordinator Crisp RecruitOperations CoordinatorNew YorkThis role exists to own operational execution, solve problems independently, and keep the offices running smoothly – so leadership can stay focused on growth. Senior leadership is spending too much time on day-to-day operational fires (vendor sourcing, facilities issues, repairs, security needs, and multi-office logistics).
Volunteer Coordinator The Temp PlugsVolunteer CoordinatorNew YorkThe Volunteer Coordinator will be responsible for managing the scheduling and coordination of our volunteers, ensuring smooth operations and effective communication between volunteers and the Programs Department. 4. Previous administrative background, preferably in roles such as Administrative Assistant, Office Assistant, or Executive Assistant.
Syracuse - Field Coordinator/Superintendent Michael Page InternationalSyracuse - Field Coordinator/SuperintendentSyracuse, New York$90,000–$120,000 / yearFull timeThe Successful ApplicantA successful Field Coordinator/Superintendent should have:Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field preferred5-7 years of experience with on site management in new construction and large renovation projects requiredHeavy mechanical experienceProficient in MS Office Suite and document management tools such as ProCore; scheduling software such as Suretrak/P6 or MS ProjectValid Driver's License requiredWhat's on OfferCompetitive salary ranging from $90000 to $120000 USD annually. Job DescriptionStudy and understand drawings and specs, review and understand existing industrial/commercial system configurations, develop work schedule for installation of new industrial systems outside of ongoing operating hours, field oversight to multiple industrial systems contractors, quality assurance of work being put in place, oversee equipment and system testing and commission.
NewPatient Care Coordinator Specialty1 PartnersPatient Care CoordinatorNew YorkE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.
STOP DWI Coordinator Cayuga County New YorkSTOP DWI CoordinatorAuburn, New York$25FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Working knowledge of contemporary theories concerning alcohol use and abuse; Working knowledge of contemporary theories and practices used in the prevention of drunk driving; Working knowledge of the functions of local governments and of the character of relationships between public and private agencies; Working knowledge of the principles, practices, and techniques of simple statistical analysis of data; Working knowledge of the principles and modern practices of account keeping and budget control; Skill in organizing, analyzing, and interpreting collected data and information; Ability to work independently; Ability to understand a carry out complex oral and written directions; Ability to prepare correspondence and reports; Ability to secure the cooperation of others; Ability to readily acquire familiarity with departmental organization, functions, laws, policies, and regulations; Good judgment in solving complex clerical and administrative problems; Initiative and resourcefulness; Tact and courtesy; Integrity; Physical conditions commensurate with the demands of the position. MINIMUM QUALIFICATIONS: EITHER: (A) Graduation from a regionally accredited or New York State registered 4-year college with a Bachelor's Degree AND 1 year of administrative, office management, or senior clerical experience; OR (B) Graduation from a regionally accredited or New York State registered 2-year college with an Associate's Degree AND 3 years of office experience, 1 year of which must have been experience as described in (A); OR (C) Graduation from high school or possession of a high school equivalency diploma AND 5 years of office experience, 1 year of which must have been experience as described in (A); OR (D) Any equivalent combination of training and experience as described in (A), (B), and (C) above.
MLTC Care Coordinator Nascentia Health IncMLTC Care CoordinatorSyracuse, NY$20–$25 / hourWe can address immediate needs, help support positive long term medical and lifestyle choices that provide for better outcomes, leverage cutting edge in-home care technologies, and help avoid unnecessary visits to busy healthcare facilities. Working closely with Care Managers, clinical teams, and community agencies, you help keep care plans on track and patients supported often behind the scenes, but always essential.
Medical Receptionist I Per Diem Pulmonary Office Trinity Health CorporationMedical Receptionist I Per Diem Pulmonary OfficeSyracuse, NY$19–$25 / hourPosition Summary: The Medical Receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Education, Training, Experience, Certification and Licensure: High school graduate or equivalent, business school or formal secretarial training a plus.
Medical Receptionist II Cardiology Office Trinity Health CorporationMedical Receptionist II Cardiology OfficeSyracuse, NY$19–$25 / hourPosition Summary: The Medical Receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Education, Training, Experience, Certification and Licensure: High school graduate or equivalent, business school or formal secretarial training a plus.
Academic Support Coordinator (10 month) Syracuse UniversityAcademic Support Coordinator (10 month)Syracuse, NYThe Academic Support Coordinator is part of a team that will share responsibility to provide support to students, faculty, and staff by performing administrative functions related to the graduate and undergraduate academic missions of multiple Humanities departments that require independent judgment and a high level of confidentiality. Serve as a resource for faculty, staff, and students by keeping current on College and University policies/activities related to course scheduling, registration, and student records, graduate admissions and program processing, and maintaining strong professional relationships across campus.
Marketing Coordinator We RecruitMarketing CoordinatorNew YorkTo ensure success, marketing coordinators should be detail-oriented and have a solid understanding of marketing techniques with a keen interest in providing a consistent brand voice across all marketing activities to specific audiences. Simplify complex data into a user-friendly format such as graphs, charts and other visual aids for clients and management.
NewFacilities Coordinator Pyramid Management GroupFacilities CoordinatorSyracuse, NYFull timeEXPERIENCE & QUALIFICATIONS:1-3 years of facilities, property management, or operations experience preferred1-3 years of supervisory experience preferredKnowledge of building systemsStrong organization, communication, and vendor coordination skillsProblem-solving proficiencyProficiency with Microsoft OfficeProficiency with schedulingAbility to meet deadlinesAbility to develop working relationships with tenants and vendors working as a team to produce the best possible outcomes EDUCATION REQUIREMENTS:High School Diploma required PREFERRED: Post High School with practical trades training in facilities managementBachelor's degree in facilities management, business, or a related field WORK ENVIRONMENT: The work environment characteristics described here are representativeof those an employee encounters while performing the essential functions of this job. Schedule and track preventative maintenance/service for HVAC/Building Management System, plumbing, vertical transportation, landscaping/lot sweeping, trash removal, snow removal, janitorial/housekeeping services, and all other building/property internal services according to the executed contracts.
Medical Receptionist II Orthopedic office Trinity HealthMedical Receptionist II Orthopedic officeSyracuse, NY$19–$25 / hourPosition Summary: The Medical Receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Education, Training, Experience, Certification and Licensure: High school graduate or equivalent, business school or formal secretarial training a plus.
Medical Receptionist I Per Diem Pulmonary Office Trinity HealthMedical Receptionist I Per Diem Pulmonary OfficeNY$19–$25 / hourPosition Summary: The Medical Receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Education, Training, Experience, Certification and Licensure: High school graduate or equivalent, business school or formal secretarial training a plus.
Medical Receptionist II Cardiology Office Trinity HealthMedical Receptionist II Cardiology OfficeSyracuse, NY$19–$25 / hourPosition Summary: The Medical Receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Education, Training, Experience, Certification and Licensure: High school graduate or equivalent, business school or formal secretarial training a plus.
Lateral Recruiting Coordinator Haynes and BooneLateral Recruiting CoordinatorNew YorkOrganize aspects of lateral recruitment, including screening resumes, meeting with attorney leadership to determine lateral needs, communicating with candidates, scheduling interviews and assisting with day-of logistics, discussions with legal search firms, and tracking candidate statuses. Our energetic team of lawyers are widely recognized in their practice areas by Chambers USA (Chambers and Partners), New York Super Lawyers (Thomson Reuters), Benchmark Litigation (2021), and the 2021 edition of The Best Lawyers in America directory published by Woodward/White, Inc.
Project Coordinator SUNY Upstate Medical UniversityProject CoordinatorSyracuse, NYThe Project Coordinator generates various reports and surveys for the college and departments and assists with projects as assigned by the Dean''s Office, including back-up support as needed. If such information has been requested from you before such time, please contact the Governor''s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Activities Coordinator Rescue MissionActivities CoordinatorSyracuse, New York$17The Activities Coordinator/Client Care Specialist develops rapport with residents, provides support and encouragement, assists with personal care needs as appropriate, shares necessary client information through documentation and communication, and helps coordinate Department of Health compliance tracking and paperwork. This position also participates as part of the team by completing room checks, monitoring the facility, assisting with meals, supporting resident hygiene and safety, and treating all residents with respect and dignity.
NewEMT Course Coordinator - OCC SUNY Upstate Medical UniversityEMT Course Coordinator - OCCSyracuse, NY$60,406–$88,500 / yearAdministrative functions such as registration processing, invoicing, website updates, state voucher completion, meeting minutes, and final file maintenance remain assigned to the EMS Programs Assistant unless otherwise directed Minimum Qualifications: Current New York State EMT - Paramedic certification or higher. This position supports all instructional and operational aspects of EMT course delivery, including course scheduling, student communication, instructor coordination, classroom and lab logistics, skills practice, evaluation coordination, equipment readiness, student support, and course completion processes.
Temporary Student Success Coordinator Syracuse UniversityTemporary Student Success CoordinatorSyracuse, NYAssist with leave of absence management, including assisting with the tracking of leave of absences, supporting re-enrollment procedures, and facilitating seamless transitions for returning students across all academic programs (undergraduate and graduate). The Student Success Coordinator is a temporary position created to support the Assistant Director of Student Success in delivering comprehensive student support services at the Martin J. Whitman School of Management.
NewAssociation Operations Coordinator Cornell UniversityAssociation Operations CoordinatorNew YorkAssist Executive Director with management of grants and funding opportunities including research, brainstorming, proofreading, managing timelines, monitoring expenditures, and working with staff to ensure each project is meeting deadlines and expectations. • Coordinate communication and marketing plans, production of press releases, public relations and event marketing and fund-raising marketing/communications, annual reports, newsletters, legislative updates, and other organizational initiatives.
Lead Patient Coordinator (Full Time) Schweiger Dermatology GroupLead Patient Coordinator (Full Time)New YorkSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Promote a professional and welcoming atmosphere that enhances the quality of service and care offered to patients, respective providers, PCs, and MAs.
NewNavigation Coordinator Clear Path For VeteransNavigation CoordinatorNew YorkThe Navigation Coordinator is responsible for completing basic intakes, engaging clients in a full intake process, determining appropriate programs and services for clients, connecting clients to staff for programmatic or service-related assistance, managing the intake process related to external partners, distributing program assessments, and other related job duties. Perform various administrative tasks such as: meeting with departmental staff members to identify and define administrative difficulties; analyzing and developing improved processes; managing daily tasks; and acting as a single point of contact and conduit for inquiries.