388 Results for

Office Assistant Jobs in Maine

Jobs

FREEPORT, ME10 days ago

$1,289–$1,289

p>Ardor Health Solutions is a Fortune Ranked, award-winning, expanding company that has also recently been ranked the 20th Largest Allied Staffing Firm in the Nation by Staffing Industry Analysts (SIA) and by Fortune`s Great Places to Work Surveys several years in a row.

Ardor Health Solutions is looking for a Certified Occupational Therapy Assistant to join our travel team in a SNF UNIT setting, in FREEPORT, ME!

Kennebunk, ME13 days ago

$20–$23 Per Hour

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

Portland, ME17 days ago

$20–$22 Per Hour

Supporting legal administrative tasks as needed note: some legal background is preferred but not required, and a mature office administrator can quickly jump in . Location & Schedule: This position is on-site in Portland, ME, and offers weekday daytime hours, with a flexible schedule for light traffic and office needs.

Bangor, ME8 days ago

p>Our Team:

Bangor Comprehensive Treatment Center (CTC), located in Bangor, ME, is part of Acadia Healthcare''s Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation.

May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.

Bangor, Maine9 days ago

Bangor Comprehensive Treatment Center (CTC), located in Bangor, ME, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.

Lewiston, ME15 days ago

$20.52–$28.26 Per Hour

This role is responsible for assisting with billing functions, cash collections, accounts receivable follow-up, and administrative financial processes to ensure timely reimbursement and accurate financial records. The position works closely with the Business Office Manager (BOM) to maintain compliance, optimize cash flow, and support overall revenue cycle performance.

Augusta, Maine30+ days ago

$17.73–$53

The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. In this role, you will be the backbone of the support structure to the Radiation Control Program team by effectively and efficiently performing functions necessary to operate in a busy office setting.

Farmington, Maine30+ days ago

$16.07–$22.25

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. These duties may include: Answering incoming phone calls, Processing incoming and outgoing mail, Filing of paperwork and documents, Faxing, scanning and indexing documents, Assisting with lobby and mailroom duties as a back-up for Regional Operations staff, Other miscellaneous administrative duties as assigned.

Augusta, Maine12 days ago

$16.07–$22.25 Per Month

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program.

Portland, Maine30+ days ago

The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties.

Bangor, ME13 days ago

Communication & Care Team Collaboration - Act as an important liaison between patients and the clinical team, ensuring information is communicated clearly, questions are addressed promptly, and patients feel heard, informed, and supported throughout their care experience. Teamwork & Continuous Improvement - Collaborate closely with administrative and clinical staff to identify opportunities to enhance workflows, improve patient experience, and support efficient, patient-centered dental operations.

Bangor, ME15 days ago

Part-time

Communication & Care Team Collaboration – Act as an important liaison between patients and the clinical team, ensuring information is communicated clearly, questions are addressed promptly, and patients feel heard, informed, and supported throughout their care experience. Teamwork & Continuous Improvement – Collaborate closely with administrative and clinical staff to identify opportunities to enhance workflows, improve patient experience, and support efficient, patient-centered dental operations.

Augusta, Maine30+ days ago

$22.63–$32.54 Per Hour

MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.

Augusta, Maine30+ days ago

$16.07–$22.25 Per Hour

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Lewiston, Maine16 days ago

New!

Augusta, Maine3 days ago

$23.67–$34.05

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. The ideal candidate is a proactive problem-solver with experience supporting executive leadership, strong written and verbal communication skills, and the ability to work independently in a fast-paced environment.

Topsham, ME30+ days ago

$23–$27 Per Hour

As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care.

Westbrook, Maine30+ days ago

$25–$26 Per Hour

Responsibilities: Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference.

South Portland, ME30+ days ago

Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.

City Clerk's Office and Finance Office remain open until 6 pm on Tuesdays.

Lewiston, ME7 days ago

Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value.

Photocopy, fax and maintain central filing systems and administration files.

Hallowell, Maine30+ days ago

$47,070.40–$67,683.20

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the Distinguishing Characteristics & KSA's of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Warren, Maine30+ days ago

$40,268.80–$57,470.40 Per Month

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services, a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.

Augusta, Maine30+ days ago

$18.76–$27.03 Per Hour

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Primary responsibilities include: Processing all 4,500 annual charitable applications including beano/bingo, games of chance, distributor & commercial bingo halls.

Bangor, Maine30+ days ago

$60–$60 Per Hour

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex office support tasks that are similar in nature, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. As a member of a statewide community of care givers, DDPC collaborates with individuals with severe and persistent mental illness, their community and personal supports, to provide recovery-oriented, respectful, compassionate, and effective psychiatric care and treatment in the least restrictive, safest, and most therapeutic environment we can create.

Portland, Maine30+ days ago

$17.73–$25.53

Responsibilities include, but are not limited to: Troubleshooting equipment and advising others requesting technical assistance; Assessing the facility, determining conditions, detecting problems, and correcting and/or contacting the appropriate entity to take action, as authorized; Processing outgoing and incoming mail daily; Inventorying, procuring and restocking office supplies and equipment; Acting as the back-up for receptionist(s); Other tasks, as assigned, within the job classification. District Operations is a statewide unit within the DHHS Division of Facilities Management that coordinates facilities operations, performs diverse administrative functions and provides clerical support services to the Department.

Rockland, Maine30+ days ago

$18.73–$26.98 Per Hour

The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders.

New!

Augusta, Maine2 days ago

$17.30–$24.91 Per Hour

For general questions or for Current MaineDOT employees in the Transportation Worker series who wish to be considered for a transfer and must complete and submit a Transportation Worker Reassignment Form indicating your interest please contact: Maine Department of Transportation, Attn: Erica Cyr, Human Resources Specialist, 66 Industrial Drive, Augusta, Maine 04333. Prepare correspondence, reports, forms, publications, charts, graphs, maps, and other informational materials using office software and graphic tools.

Warren, ME28 days ago

$42,307.20–$58,812.60 Per Hour

This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.

Augusta, ME20 days ago

$18.76–$27.03 Per Hour

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including: Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.

New!

Augusta, ME2 days ago

$17.30–$24.91 Per Hour

p>For general questions or for Current MaineDOT employees in the Transportation Worker series who wish to be considered for a transfer and must complete and submit a Transportation Worker Reassignment Form indicating your interest please contact: Maine Department of Transportation, Attn: Erica Cyr, Human Resources Specialist, 66 Industrial Drive, Augusta, Maine 04333.

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

New!

Augusta, ME6 days ago

$18.76–$27.03 Per Hour

The incumbent reviews and processes information from federal and nationwide verification systems, including the Systematic Alien Verification for Entitlements (SAVE) Program, United States Passport Verification System, Transportation Security Administration (TSA), Report Out-of-State Test Results, and the American Association of Motor Vehicle Administrators (AAMVA), to support eligibility and examination determinations.

Review and maintain applications, associated fees, schedules, cancels and reschedules written and road exams for commercial driver's license (which includes CDL License), non-commercial and motorcycle driver licenses and processing all fees associated with those transactions.

Augusta, Maine8 days ago

$18.76–$27.03 Per Hour

Chapter 31, Subchapter 2-A; The Interstate Commission of Nurse Licensure Compact Administrators Rules; Nursys Nurse Licensure Compact Policies; and Board Office NLC Procedures). Knowledge of laws, rules, and regulations for processing Board of Nursing exam applications, including the uniform licensure requirements for issuance of a multistate license, and the requirements for applicants with nursing service in the medical corps.

Augusta, Maine30+ days ago

$17.73–$25.47 Per Month

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed.

Augusta, Maine30+ days ago

$17.69–$25.47 Per Hour

BRIEF JOB DESCRIPTION: The Department of Marine Resources (DMR) landings program and licensing division is seeking applicants with strong communication and organizational skills to fill an Office Associate II position in the Biological Monitoring & Assessment Division/Bureau of Marine Science located at the Augusta office located within the Marquardt Building. This position will also be assisting licensing in data entry of license applications into the Licensing Database (LEEDS), issuing tags based on license type, assisting with walk-ins at the counter, and covering in the absence of licensing staff.

Augusta, Maine30+ days ago

$17.73–$25.47 Per Month

Augusta, Maine20 days ago

$20.23–$29.14 Per Hour

Competency in applying a proficient knowledge of office operational processes to perform advanced work in coordinating and performing multiple distinct office support functions for a large satellite office or operational unit, or multiple small units. DSER's duty within the Department of Health & Human Services is to administer and coordinate the delivery of Child Support services statewide: locating absent parents, establishing paternity; establishing child support orders and enforcing child support obligations.

New!

Augusta, Maine1 day ago

$17.30–$24.91 Per Hour

Working closely with MaineDOT's Office of Communications and Creative Services, this production-based role is responsible for managing both the hardware and software within Reprographics in order to meet production deadlines. The Reprographics Office Associate II position oversees MaineDOT's Reprographics Room, which is a large-scale commercial printing operation in MaineDOT's headquarters.

New!

Augusta, ME2 days ago

$17.30–$24.91 Per Hour

Job Description:

The Reprographics Office Associate II position oversees MaineDOT's Reprographics Room, which is a large-scale commercial printing operation in MaineDOT's headquarters.

New!

Augusta, Maine3 days ago

$17.73–$25.53 Per Month

This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions.

ME22 days ago

$24–$26 Per Hour

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. This role oversees office operations including processing incoming and outgoing mail, donations, event promotion, database management, office supplies, scheduling, website and social media management, and equipment maintenance.

Bangor, Maine8 days ago

Pass out weekly menus to all patients/residents for the following week, assist patients/residents as needed with their weekly meal selections. Compare turned-in menus to the patient/resident listing to make sure all menus are returned if not go to help patient/residents with missing menus.

Scarborough, Maine24 days ago

South Portland, Maine24 days ago

$17–$20.31 Per Hour

The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This position is eligible to earn a base compensation rate in the state range of $17.00 to $20.31 hourly depending on job-related factors as permitted by applicable law, such as level of experience, geographic location where the work is performed, and/or seniority.

Augusta, ME30+ days ago

Our ability to perform at such a high level is directly related to the efforts of our talented team of professionals, and we're looking for a talented professional with ambition, initiative, self-determination, strong work ethic, career dedication, and a winning attitude. Quirk Ford of Augusta, part of Maine's largest automotive retailer, is looking for a qualified person to join our team.

Biddeford, Maine30+ days ago

This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs. If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees.

Lewiston, Maine30+ days ago

West Bath, Maine7 days ago

Lewiston, Maine30+ days ago

Portland, Maine27 days ago

Portland, Maine30+ days ago

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Office Assistant Jobs in Maine

Travel Certified Occupational Therapist Assistant (COTA) - $1,289 per week in Freeport, ME Ardor Health Solutions

Legal Assistant The Maine Divorce Group

Temporary Office Assistant 837977 Bonney Staffing

Office Assistant Acadia Healthcare Co Inc

Office Assistant Bangor Comprehensive Treatment Center

Business Office Assistant St. Mary's d'Youville Pavilion

Radiation Control Program Office Assistant State of Maine

Office Assistant II State of Maine

Office Assistant II - Central Fleet Management State of Maine

Office Assistant Ocean Havens

Dental Office Assistant (Patient Service & Scheduling) - Dental Center Penobscot Community Health Care

Dental Office Assistant (Patient Service & Scheduling) – Dental Center Penobscot Community Health Center

Office Specialist II (Executive Assistant) - Limited Period State of Maine

Office Assistant II - SBI State of Maine

Business Office Assistant St. Mary's Regional Medical Center

Office Specialist II Supervisor (Administrative Assistant to the Superintendent) State of Maine

Assistant Dental Office Manager Aspen Dental Management Inc

Assistant Business Office Manager Springbrook Center - ME

Building Inspector/Assistant Code Enforcement Officer - Code Enforcement Office City of South Portland

Office Administration Assistant JD Irving Ltd

Office Specialist II State of Maine

Office Specialist I - Maine State Prison, Warren. State of Maine

Office Specialist I - Agency Only State of Maine

Office Associate I State of Maine

Office Associate II - Floater State of Maine

Office Associate II Supervisor State of Maine

Office Associate II State of Maine

Office Associate II - Maine State Prison, Warren. State Of Maine, Connectme Authority

Office Specialist I / Maine State Archives State Of Maine, Connectme Authority

Office Associate II State Of Maine, Connectme Authority

Office Specialist I / Bureau of Motor Vehicles State Of Maine, Connectme Authority

Office Specialist I - Licensure Specialist - Examinations State of Maine

Office Associate II - Liquor Licensing Associate - Augusta State of Maine

Office Associate II - Limited Period State of Maine

Office Associate II - Liquor Licensing Associate State of Maine

Office Specialist I Manager Supervisor State of Maine

Office Associate II - Reprographics - Anticipated Vacancy State of Maine

Office Associate II - Reprographics - Anticipated Vacancy State Of Maine, Connectme Authority

Office Associate II - Augusta State of Maine

Office Manager Alzheimer's Association

Dietary Office Clerk Ross Manor

Office Manager Alzheimer's Association Careers

Front Office Specialist Concentra

Automotive Office Clerk Quirk Auto Group Maine

Assistant Clerk (#149) Judicial Department

Assistant Clerk (#684) Judicial Department

Assistant Clerk (#276) Judicial Department

Assistant Clerk (#174) Judicial Department

Assistant Clerk (#163) Judicial Department

Assistant Clerk (#220) Judicial Department

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