Office Administrator Jobs in San Jose, CA
Spectraforce Technologies Inc
$56140 - $83200
San Mateo, CA
SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Genesis10
Milpitas, CA
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
Tech Mahindra Limited
Santa Clara, CA
We are seeking a reliable and technically skilled Deskside Support Technician to provide onsite IT support in Santa Clara, CA USA. This role focuses on supporting end user devices, Zebra printers, VIP escalations, network troubleshooting, and PC logistics.
Tech Mahindra Limited
Santa Clara, CA
We are seeking a reliable and technically skilled Deskside Support Technician to provide onsite IT support in Santa Clara, CA USA. This role focuses on supporting end user devices, Zebra printers, VIP escalations, network troubleshooting, and PC logistics.
US Tech Solutions, Inc.
$60 - $61
Milpitas, CA
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. Job Description:We’re looking for a top-tier Enterprise Executive Assistant to partner closely with a senior leader driving a large, multi-division organization.
Pediatrix
$120000 - $196000
Los Gatos, California
Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. Overview: Under the direction of the AVP and Regional President, the Practice Administrator (PA) provides on-site operational and financial leadership for a Maternal Fetal Medicine (MFM) ambulatory practice.
Action Day Schools
$52000 - $62400
San Jose, CA
Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment and school tours, overseeing school operations, leading the administrative team, and handling various administrative tasks. Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program.
Cheetah Mobile
Palo Alto, CA
Provides various business AND office support activities and services which may include copy services, word processing, mail and distribution services, records retention, office reception, facilities administration, travel coordination, and support. Our mission critical applications, including Clean Master, CM Security, Battery Doctor and Duba Anti-virus, help make the internet and mobile experience speedier, simpler, and safer for users worldwide.
Vivo HealthStaff
Pleasanton, CA
This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy Medical Office Administrator to join an established medical practice in Pleasanton, CA.
BloomEnergy
$24.37 - $35.07
San Jose, CA
Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm. For over two decades, we’ve been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world.
Sanmina
$40000 - $55000
San Jose, CA
Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Job DescriptionSanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market.
Sanmina
$49000 - $58000
Newark, CA
Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Specializing in precision machining and metal fabrication, our Sanmina Newark, California facility has 15 years experience in both precision and large format solutions for industrial, semiconductor, clean technology and oil & gas markets.
Foxconn Industrial Internet - FII
San Jose, CA
Data Center Operations: Assist with day-to-day operations within the Data Center, including rack and stack of equipment, cable management, and environmental . This role is crucial for maintaining the stability, security, and efficiency of our core IT infrastructure, directly supporting both our critical .
Roblox
$159070 - $192980
San Mateo, CA
Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. Experience working with Data Center Operations, Accounting, Procurement, Networking, Software Engineering and 3rd party Vendor teams and understanding the importance of tracking physical assets will be a huge plus.
DeSilva Gates Construction
$62500
Dublin, CA
We are seeking a proactive Project Administrator in our Dublin office to support our project teams, coordinate vital documentation, and ensure daily office operations run smoothly. Build your career at DeSilva Gates Construction, where teamwork and operational excellence drive our complex heavy civil engineering projects forward.
FocusKPI Inc.
$30 - $45
Mountain View, CA
Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders. Experiences & Qualifications: + Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment.
Pacific Coast Trane
$65000 - $75000
Sunnyvale, CA
Pacific Coast Sales & Service is the San Francisco district office representing the Trane Company that manufactures, manages and services HVAC equipment systems and controls. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
Heartwood Residential Design + Build
Milpitas, CA
This role supports the Production Manager and works closely with Project Management, Design, Sales, and Finance to keep projects coordinated from pre-production through closeout. Heartwood Residential is a detail-driven residential construction company committed to delivering high-quality projects through strong systems, clear communication, and disciplined execution.
BloomEnergy
$134500 - $193500
San Jose, CA
Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm. For over two decades, we’ve been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world.
Healthpeak Properties, Inc.
South San Francisco, CA
Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned.
Artech LLC
$65.69 - $109
San Jose, CA
Scripting and Automation: Utilize scripting languages (Bash, Python, Perl) and automation tools (Ansible, Puppet, Chef) to streamline routine administrative tasks and deploy configurations efficiently. Troubleshooting and Support: Provide advanced technical support for all Linux-related issues, diagnosing and resolving complex hardware and software problems.
ICE Consulting
$70000 - $100000
Milpitas, CA
ICE Consulting is a leading Managed IT Services Provider committed to delivering exceptional IT solutions to small and medium-sized enterprises. Since our inception in 1997, we have focused on providing a comprehensive range of managed IT and security services to enhance our clients' operational efficiency and security.
Lyon Restoration, Inc.
$75000 - $110000
Half Moon Bay, CA
The Office Manager is the day-to-day operations hub for our office, supporting scheduling, payroll coordination, lead processing, renewals, benefits administration, and the many moving parts that keep restoration projects and crews running efficiently. We're proud of our long-tenured team and the way we operate: we start each day with a brief service-values meeting focused on teamwork, accountability, service, urgency, and stewardship.
Allnessinc
San Jose, California
A team player with excellent communication, problem-solving, and multitasking skills * At least five-year hands-on experience in IT fields including computer hardware/image maintenance, script programming, installation and configuration in Microsoft Windows client and relative servers * Solid experience and in-depth knowledge of supporting Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Citrix client, VPN remote access, Microsoft Teams, WebEx, Microsoft Deployment Toolkit, Cisco IP phone and video conference system * PowerShell script knowledge and experience * Knowledge in Internet security/connectivity and anti-virus programs. * Strong troubleshooting, critical thinking, self-learning, self-motivate skills * Detail oriented and excellent customer service skills * VMware VM knowledge * Windows Server Update Services (WSUS) knowledge * Strong self-learning, self-motivate, and problem-solving skills
FirstService Residential
$25 - $27
San Francisco, CA
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Job Overview:The Community Administrator provides administrative services to the management team, Boards of Directors, Committees, Homeowners, Vendors, and other related parties as needed and for the daily operations of the organization.
MRISpokane
Alviso, CA
You’re stepping into a senior credit seat that sits in the middle of the action—working directly with experienced commercial bankers to structure, challenge, and ultimately get deals done the right way. You’ll be the right hand to the Senior Credit Officer, helping scale a growing commercial platform while bringing greater consistency, creativity, and judgment to how credit decisions are made.
Omnivision Technologies
$35 - $45
Santa Clara, CA
Location: Santa Clara, CAWe are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.
United Surgical Partners International Inc (USPI)
San Ramon, CA
United Surgical Partners International (USPI), a subsidiary of Tenet Healthcare Corporation (NYSE: THC), partners with physicians to develop and operate ambulatory surgery centers and surgical hospitals across the United States. You’ll work closely with physicians and leadership teams, support strategic planning efforts, and help advance efficient, patient-centered care delivery within the ambulatory surgery setting.
LTD Global
Saratoga, CA
A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. When opportunities arise, counsel the public on issues related to co-existing with local wildlife, such as fledgling birds found on ground or cleaning bird feeders regularly.
M.C. Dean, Inc
$83120 - $124680
Fremont , California
As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high-growth markets. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises.
M.C. Dean, Inc
$83120 - $124680
San Jose , California
As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high-growth markets. Responsibilities: What you’ll do: In this role you will be working as part of a team to monitor, maintain, and test Physical Access Control, CCTV, PSIM and other electronic security systems and support implementation, troubleshooting and maintenance of Information Technology (IT) systems in support of the endpoint devices.
M.C. Dean, Inc
$114640 - $171960
Fremont , California
As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high-growth markets. Responsibilities: What you’ll do: In this role you will be leading and working as part of a team to monitor, maintain, and test Physical Access Control, CCTV, PSIM and other electronic security systems and support implementation, troubleshooting and maintenance of Information Technology (IT) systems in support of the endpoint devices.
M.C. Dean, Inc
$99680 - $149520
Fremont , California
Responsibilities: The Security Systems Application Specialist 2 (Sys Admin 2)is a key member of the global technology team responsible for building and maintaining enterprise technology application systems. Creating database driven applications, integrating APIs, handling data imports/exports (CSV), and ensuring against SQL injection attacks and other vulnerabilities.
Allied Universal
Milpitas, California
Join Allied Universal as a Front Desk Officer at a fast-paced logistics and distribution location, where you will greet visitors, manage access, support security-related procedures, and deliver outstanding customer service. Maintain required logs, reports, and front desk records, and help support security-related awareness through attentive observation of people, packages, and incoming activity at the entrance.
Davidson Hospitality Group
$64000 - $65000
Millbrae, California
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Aloft San Francisco Airport
$64000 - $65000
Millbrae, California
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Sutter Health
$244441.6 - $391102.4
Mountain View, CA
Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. The cases at a single-specialty center are less complex in nature and require less staffing, no anesthesia services, and are shorter in duration compared to many cases at a multi-specialty center.
Smile Brands
$25 - $30
San Jose, California
Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!® Smiles for patients, providers, employees, and community partners. Overview: In this role, you'll support our mission of Smiles For Everyone® by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team.
Alpha Public Schools
San Jose, CA
Alpha is a free, TK-12 public charter school system on a mission to prepare the next generation of leaders in East San José.Alpha Public Schools is a network of four public charter schools committed to providing access to an outstanding education. Alpha Public Schools is a network of four public charter schools founded by a group of East San José mothers dedicated to helping transform their community.
SF Vet Hospital
San Francisco, California
Position Overview:The Office Manager will be responsible for managing the day-to-day administrative operations of the hospital, ensuring efficiency, compliance, and an excellent client experience. We are seeking a highly organized and proactive Office Manager to oversee daily operations and support our clinical and administrative teams.
Insight Dentalogics, Inc.
$22 - $26
Saratoga, California
We are an established orthodontic lab seeking a highly organized, reliable, and friendly Office Manager/Admin to support our daily operations. This role blends administrative work, customer communication, and hands‑on coordination of lab cases.
h2o.ai
Mountain View, CA
As the world’s leading agentic AI company, H2O.ai converges Generative and Predictive AI to help enterprises and public sector agencies develop purpose-built GenAI applications on their private data. H2O.ai has raised 256 million from investors, including Commonwealth Bank, NVIDIA, Goldman Sachs, Wells Fargo, Capital One, Nexus Ventures and New York Life.
Sigma Design
Burlingame, CA
The Office Manager is responsible for overseeing daily office and operational functions to ensure the workplace runs efficiently and supports the needs of employees, visitors, and cross-functional teams. This role manages office logistics, coordinates administrative and facilities operations, and provides operational support across departments to maintain an organized, productive, and compliant work environment.
Beets Hospitality Group
Livermore, CA
Our client, a highly respected hospitality firm, is seeking a Corporate Office Manager who will be entrusted with the daily operations of the corporate office. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, and benefits administration.
Bright Now! Dental
$75000 - $85000
Oakland, California
Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!® Smiles for patients, providers, employees, and community partners. Overview: In this role, you'll support our mission of Smiles For Everyone® by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team.
Intelliswift Software Inc
San Jose, CA
Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality.
DeLeon Realty
Palo Alto, CA
Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Must have at least 2+ years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant.
Stage 4 Solutions Inc
$50 - $55
Santa Clara, CA
The position involves significant coordination across multiple time zones, requiring flexibility and excellent time management skills to ensure effective communication and support for executives working in different regions. Team Coverage: Demonstrate flexibility to provide coverage for other Executive Assistants as needed during absences, busy periods, or special circumstances to ensure continuous support across the organization.
Calyxo
$55000 - $65000
Pleasanton, CA
Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.
Alliance of Professionals & Consultants, Inc.
$45 - $50
Palo Alto, CA
Performs highly skilled and confidential administrative functions requiring a strong working knowledge of ASCs policies, financial and budgeting practices, corporate information systems, and departmental procedures. Prosperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office.