Office Assistant Jobs in San Jose, CA
Excellence Services, LLC
MENLO PARK, CA
Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.
John Muir Health
$31.6 - $42.67
San Ramon, CA
See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The medical assistant also works to fulfill a variety of patient needs and ensures smooth patient flow within the department, including gathering, organizing and documenting healthcare data information.
John Muir Health
$31.6 - $42.67
San Ramon, CA
See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The medical assistant also works to fulfill a variety of patient needs and ensures smooth patient flow within the department, including gathering, organizing and documenting healthcare data information.
Jobot
$100000 - $120000
Fremont, CA
Despite the substantial market conditions and slowdowns, we're currently scheduled to close and start construction on over 30 multifamily projects in 2024 and 2025, as in times of uncertainty, affordable/low-income housing has been considered critical and essential, and proceeded with relative normality. As a vertically integrated company, we are not bidding against other general contractors, and our employees and partners can be assured that all of our projects are secure and enjoy the stability that comes with working with a company that works to meet the endless housing shortage crisis in California.
Jobot
$90000 - $110000
San Jose, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!
1440 Multiversity
$90000 - $110000
Scotts Valley, CA
This key leadership role supports our Director of Rooms and provides oversight across Housekeeping, Front Office, Reservations, Lodge Drive, and overall Guest Experience - ensuring every touchpoint of a guest's journey reflects 1440's values of care, hospitality, and learning. Lead, coach, and inspire teams in Housekeeping, Front Office, Reservations, and Lodge Drive to deliver seamless, heartfelt service that exceeds expectations.
Spectraforce Technologies Inc
$56140 - $83200
San Mateo, CA
SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
HITT Contracting
$87120 - $145200
Santa Clara, CA
The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.
HITT Contracting
$84700 - $121000
Santa Clara, CA
Gather data, interpret it into meaningful information, and relay that information through clear, concise communication strategies; ability to see how pieces and processes fit into and affect the bigger picture/business model. An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to the quality specified.
One Medical
$178000 - $189520
SAN MATEO, CA
Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. Practiced at least 2 of the last 5 years in an outpatient primary or urgent care setting seeing all ages (0+), or have completed a Family Medicine or Internal Medicine/Pediatrics residency program in the last 5 years.
Hendrick Automotive Group
Pleasanton, CA
Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.
Genesis10
Milpitas, CA
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
County of San Mateo
$4664.4 - $5829.2
San Mateo, CA
This class is flexibly staffed with Fiscal Office Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. Under general supervision, Fiscal Office Assistants perform a variety of fiscal, financial, statistical and accounting support duties within either a centralized fiscal or departmental setting.
County of San Mateo
San Mateo, CA
Comprehensive office support experience, including handling phones, referrals, data entry, copying, faxing, filing, mail distribution, supply ordering, and maintaining office equipment. Duties may include direct patient interactions, patient and provider scheduling, filing, scanning, reception, patient recordkeeping and data management within an Electronic Health Record.
Bronzini Dental Group
$30 - $40
Millbrae, CA
Led by Dr. Nick Bronzini, a board-certified pediatric dentist, we provide exceptional care in a state-of-the-art setting designed to make every visit positive and stress-free. If you're passionate about helping kids and want to be part of a practice that values collaboration, fun, and professional excellence, Bronzini Dental Group is the perfect place to thrive.
HIKINEX
$33 - $35
Menlo Park, CA
General office duties including but not limited to: welcoming guests (answer inquiries and assist with AV needs); maintain meeting rooms and communal office spaces; answer and direct all incoming phone calls; stocking office supplies; replenish food and beverage (drinks fridge, snack baskets, coffee urns, etc.); and kitchen/culinary support. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members.
BC Forward
$22 - $25
San Jose, CA
We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You will work closely with team members who will give you clear instructions and ongoing support.
Hayward Gardens Post Acute
Hayward, CA
A successful Office Assistant should have experience with a wide range of office software (including email tools, spreadsheets, and databases) and be capable of accurately handling administrative duties. If you are organized, detail-oriented, and looking for a fulfilling role in a supportive environment, we invite you to apply for the Business Office Assistant/Medical Biller position at Hayward Gardens Post Acute!
C-Suite Assistants
San Ramon, CA
A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.
Davidson Hospitality Group
$64000 - $65000
Millbrae, California
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Aloft San Francisco Airport
$64000 - $65000
Millbrae, California
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Dignity Health
$27.99 - $39.54
Redwood City, CA
Maintaining a clean, organized, and safe environment, and performing patient care services that support the physician / provider's practice under the clinical supervision of the Physician, Registered Nurse, Nurse Practitioner, Physician’s Assistant, or Licensed Vocational Nurse. + Assisting in preparing patients for examinations or procedures, assisting with procedures, relaying instructions from the physician to a patient or authorized person, and collecting patient data.
Dignity Health
$28.06 - $31.6
Capitola, CA
Maintaining a clean, organized, and safe environment, and performing patient care services that support the physician / provider's practice under the clinical supervision of the Physician, Registered Nurse, Nurse Practitioner, Physician’s Assistant, or Licensed Vocational Nurse. + Assisting in preparing patients for examinations or procedures, assisting with procedures, relaying instructions from the physician to a patient or authorized person, and collecting patient data.
Hilton Global
Cupertino, CA
As an Assistant Front Office Manager, you would be responsible for assigning work and ensuring the completion of daily tasks in Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels.
Boys & Girls Clubs of the Peninsula
$22 - $25
San Mateo, CA
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,700 TK-College students across 30 sites from East Palo Alto to Daly City. The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; and some stooping, kneeling, bending at the waist, reaching overhead, crouching, squatting, and/or crawling.
County of San Mateo
San Mateo, CA
The ideal candidate for this position will have excellent communication skills, both verbally and in writing; experience with office automation hardware and software; experience handling high volume of cash, and experience and knowledge working with Excel and Access. This class is further distinguished from Lead Fiscal Office Assistant in that the latter assigns, directs and reviews the work of other fiscal office support staff in addition to performing advanced journey level fiscal support work.
St Matthew Catholic School
San Mateo, CA
Assist with administration of first aid; maintain first aid logs and notify parents when needed; oversee the health room in coordination with any part-time nurse or health aide. Reception and CommunicationGreet and assist students, parents, staff, and visitors in a warm, professional, and Christ-centered manner.
Vivo HealthStaff
Pleasanton, CA
This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy Medical Office Administrator to join an established medical practice in Pleasanton, CA.
Felton Institute
$21 - $25
San Francisco, California
Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.
Pacific Medical Inc.
Tracy, CA
Vacation Benefit: At completion of 3-month introductory period, vacation accrual up to a max of 40 hours in the first 23 months, at 24 months, accrual up to a max of 80 hours with a rollover balance. Sick Benefit: Sick accrual begins upon date of hire up to a max accrual of 80 hours annually with a max usage of 48 hours annually with a rollover balance.
Boys & Girls Clubs of the Peninsula
$22 - $25
East Palo Alto, CA
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,700 TK-College students across 30 sites from East Palo Alto to Daly City. The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; and some stooping, kneeling, bending at the waist, reaching overhead, crouching, squatting, and/or crawling.
Lyon Restoration, Inc.
$75000 - $110000
Half Moon Bay, CA
The Office Manager is the day-to-day operations hub for our office, supporting scheduling, payroll coordination, lead processing, renewals, benefits administration, and the many moving parts that keep restoration projects and crews running efficiently. We're proud of our long-tenured team and the way we operate: we start each day with a brief service-values meeting focused on teamwork, accountability, service, urgency, and stewardship.
GTT, LLC
Alameda, CA
We are seeking a proactive and highly organized Administrative Assistant to support executive leadership, including the Head of Technology, Head of Marketing, and Head of Strategic Operations. This role requires a detail-oriented professional who can multitask effectively, make independent decisions, and manage a high volume of tasks within a 40-hour workweek.
Avata Partners (a Division of ZOE Holding)
Palo Alto, CA
A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.
Intelliswift Software Inc
San Jose, CA
Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality.
Quality Mobile Home Services
$20 - $22
Pleasanton, CA
From making and answering customers' calls to handling filing and processing financial transactions, you will be at the forefront of ensuring smooth and efficient communication within the company. As an Administrative Assistant, you will play a crucial role in our day-to-day office operations by managing various administrative tasks.
Brookfield Properties
$23 - $27
Newark, CA
The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Felton Institute
$30 - $33
Alameda, California
We are seeking a highly organized, detail-oriented HR Administrative Assistant to support the Human Resources department with a wide range of administrative and HR functions. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults.
Fidos for freedom, Inc
San Jose, California
Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.
Covelo Direct (a Division of ZOE Holding)
Palo Alto, CA
From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.
truckcrashlaw
San Jose, CA
Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.
Felton Institute
$30 - $35
San Francisco, California
Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.
Vi Living
$24.4 - $29.28
Palo Alto, California
Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.
Pinnacle
$35 - $40
Cupertino, CA
Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. Proven track record of meeting deadlines and taking initiative to make confident, well- informed decisions.
Flatiron Construction Corp
San Leandro, California
Charities Housing
$30 - $34
San Jose, CA
Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence for vendors and staff. Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families and those in our community with special needs.
Naviga Recruiting & Executive Search
$40.91 - $53.18
Palo Alto, CA
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.
Cinter Technology Services
Sunnyvale, CA
Proficiency in Microsoft Office (especially Outlook / E-mail / Word / Excel / PowerPoint). Cinter Technology is looking for an administrative assistant to join our team in Sunnyvale.
Calyxo
$55000 - $65000
Pleasanton, CA
Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.
DeSilva Gates Construction
$62500
Dublin, CA
We are seeking a detail-oriented Administrative Assistant in the Estimating Department who thrives in a fast-paced environment and takes pride in supporting the estimating team, organizing contract documentation and helping ensure compliance processes run smoothly. In this role, you will be essential in the bid process, prepare subcontract documents and support daily office operations- playing an important part in projects that help build our communities.