177 Results for

Executive Secretary Jobs in the United States

Jobs

Las Vegas, NV12 days ago

$150,000–$150,000 Per Year
Full-time

Bigelow Management is a real estate management and development company headquartered in Las Vegas, NV managing real properties built and acquired by the same family Company for over 45 years. A preferred background includes; strong accounting and legal experience with documents (such as contracts), and preparing all types of communications and correspondence is a must .

New!

Kingston, NY2 days ago

$1–$40 Per Hour

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Using Zoom, Microsoft Teams, and other platforms for providing virtual services.

Albany, NY12 days ago

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously.

New!

Albany, NY3 days ago

Contractor

The New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The Nexus Staff Difference:Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

New!

Hamburg, PA6 days ago

$65,000–$70,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members.

Cincinnati, OH30+ days ago

Full-time

Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations.

El Segundo, California30+ days ago

$92,000–$115,000 Per Year

Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions. This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities.

San Mateo, CA10 days ago

The executive secretary will perform varied, complex, and often confidential administrative tasks in support of the Director of Aging and Disability Services and interfacing with and supporting associated management, supervisory and professional staff. Communicating with staff at all levels, clients, elected officials, management, community leaders and members of the public in a diplomatic and politically astute manner.

New!

Albany, NY1 day ago

Full-time

May act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas.

Tallahassee, Florida30+ days ago

FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - Highly Desired - Bachelor's degree and 3 years experience in leasing ** Must be able to pass a Criminal Justice Information Services (CJIS) background screening ** FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - pay based on experience. Provide assistance on the following: a) Tower Leases/licenses/use agreements related to space for equipment located on radio towers, b) Ground leases for DMS towers, c) Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities d) Assignments and Assumption.

New!

Bakersfield, CAToday

$4,123.13–$5,825.88

Responsibilities include managing schedules, coordinating travel, preparing reports, supervising office supplies, handling correspondence, and serving as a receptionist. The Executive Secretary provides high-responsibility secretarial and administrative support within the Public Safety Training department at a district office.

Arlington, VA30+ days ago

Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests. We are seeking a Senior Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support.

Wright-Patterson AFB, OH30+ days ago

Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests. We are seeking an Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support.

Arlington, VA30+ days ago

We are seeking a Senior FMS Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support. Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.

Arlington, VA30+ days ago

Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests. We are seeking an Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support.

Washington, DC30+ days ago

Performs full range of clerical, procedural and administrative support duties for the General Manager; Independently makes arrangements for conferences and meetings notifying all participants of time, place, and subject; Arranges any catering services when required. Guided by the “Your Metro, The Way Forward” Strategic Transformation Plan, WMATA is aligning its operations, technology, organizational structure, and capital investments to meet evolving customer needs, improve efficiency, and strengthen regional mobility.

New!

Kingston, NYToday

$20–$22 Per Hour

The role involves data entry, document management, scheduling, customer communication, and reception duties, utilizing tools like Microsoft Office and virtual platforms. Key responsibilities include maintaining accurate records, managing electronic and physical files, handling email correspondence, answering calls, assisting visitors, and coordinating appointments.

New!

Mechanicville, NYToday

The Executive Secretary to the Business Manager provides high-level, confidential administrative support within the district's Business Office. Supports audits, state reporting, and regulatory adherence while acting as liaison with staff, vendors, and external agencies.

Jefferson City, MO30+ days ago

$50,000–$68,000 Per Year

The Office of the Missouri Attorney General has an opening for an Executive Secretary in its Jefferson City office. Candidates should have excellent writing, typing, telephone skills, and be proficient in Microsoft Word and Excel.

New!

Rochester, NYToday

Qualifications include an Associate’s Degree or equivalent experience, at least 3 years of administrative support (medical staff credentialing experience preferred), and proficiency in Microsoft Office, Outlook, and other relevant software. The Executive Secretary-PC/FM supports Highland Family Medicine by serving as a liaison with medical staff, shared services, and related offices.

New!

Jackson, MSToday

$22–$23 Per Hour

Required qualifications include an Associate's degree in Business, Finance, or related field, with four years of administrative experience, including two at the executive level, or equivalent experience. This role manages and oversees administrative functions for the Programs, Women's Ministry, Personnel, and Property departments to ensure efficient workflow.

New!

Pensacola, FLToday

The role requires strong verbal and written communication skills, excellent organization, multitasking abilities, and proficiency in Excel, Word, and PowerPoint. Applicants must have at least 1 year of experience supporting executive management in a professional office setting and 2 years of customer service.

Arlington, Virginia30+ days ago

$70,000–$85,000 Per Year

Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Position Summary: MAG Aerospace is hiring for a Mid LevelExecutive Secretary / Executive Administration Support with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA.

Arlington, Virginia30+ days ago

$85,000–$100,000 Per Year

Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Position Summary: MAG Aerospace is hiring for a Senior LevelExecutive Secretary / Executive Administration Support with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA.

Arlington, Virginia30+ days ago

$60,000–$70,000 Per Year

Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements.

Manhattan, NY30+ days ago

The ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.

Washington, Washington, DC30+ days ago

$60,000–$75,000 Per Year

NSF’s efforts to build awareness and promote the benefits of federally funded science and engineering translate into multimedia, web, and other outreach activities that inform policy makers, the media, and the American taxpayers about the value and impact of NSF-supported research and activities. The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations, accurate documentation, and effective coordination with internal and external stakeholders.

New!

Opa Locka, FLToday

$41,751–$72,899 Per Year

Ability to type 40 wpm, proficiency in Microsoft Office Suite, knowledge of public records requests, with some familiarity with Publisher and Access preferred. Responsibilities include supporting the HR Director/City Manager and managing varied functions across city programs.

Albany, NY13 days ago

Our client is a New York State Agency and is seeking a highly organized and detail-oriented Administrative Support Specialist to assist the Adult Career and Continuing Education Services-Vocational Rehabilitation (ACCES-VR) team. Communication & Correspondence: Act as a primary point of contact for customer inquiries; correspond professionally via email and phone to answer questions and provide status updates.

Mobile, Alabama30 days ago

Demonstrated ability to deal discreetly with sensitive and confidential information and to work independently, making limited decisions based on knowledge of system policies and procedures. Working knowledge of word processing and PC based spreadsheet programs.

Dallas, TX30+ days ago

A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. The ideal candidate is highly organized, detail-oriented, and thrives in a high-volume litigation setting.

Albany, NY12 days ago

$25–$27 Per Hour
Temporary

Follow-up on deliverables from internal stakeholders Handle correspondence, calls, emails, and other forms of communication with internal and outside stakeholders Prepare documents Benefits: For information and details on employment benefits offered with this position, please visit here. Proficiency with Microsoft Office, including working experience with Outlook, Word, Excel, and TeamsJob Duties: Work individually and as part of a team.

Scranton, PA30+ days ago

As the Assistant to the Regional Manager, you will play a crucial role in supporting the Regional Manager in all aspects of branch operations, sales strategies, and team dynamics. Administrative Support: Assist the Regional Manager with daily administrative tasks, including scheduling meetings, managing correspondence, and organizing reports.

Kingston, NY17 days ago

Full-time

Minimum Education: High School Diploma or equivalent Work Experience: At least one year of relevant experience Duties include, but are not limited to, the following: Using Microsoft Outlook, Teams, Word, Excel and Forms. Interviews will be conducted in person Training will be provided The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.

Moore Haven, Florida20 days ago

From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services.

Houston, TX30+ days ago

Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc. Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River).

Fort Worth, TX30+ days ago

This role requires a highly organized, detail-oriented professional who thrives in a fast-paced law firm environment and can manage a wide range of administrative and legal support tasks with professionalism and discretion. We are seeking an experienced Executive Legal Secretary to support multiple attorneys across Litigation, Real Estate, and Corporate practices.

Albany, NY30+ days ago

$25–$29 Per Hour

In this role, candidates will assist with the review and processing of External Appeal applications, communicate with consumers, providers, and insurers, and maintain organized electronic case files in accordance with DFS protocols and procedures. The ideal candidate will be highly reliable, capable of managing multiple time-sensitive assignments simultaneously, and comfortable handling both written and verbal correspondence with internal and external stakeholders.

Chicago, IL30+ days ago

Lakefront Biotherapeutics, headquartered in Belgium and growing our executive team in the U.S., has a mission to focus on delivering best-in-class medicines with transformational impact for patients by accelerating life-changing science and innovation in areas of high unmet need, primarily immunology and oncology. Partner with Finance and Business Controllers to oversee the full vendor and financial management cycle—including PR/PO/GR creation, contract onboarding, invoice processing, internal approvals in SAP, expense reporting, and ongoing budget tracking and spend management.

Milwaukee, WI10 days ago

Full-time

Working under the direction of the President, the Executive Assistant and Board Secretary manages complex scheduling for the President, Board of Trustees, Board Committees, and assigned task forces; serves as a liaison for the Office of the President on appropriate planning committees; and helps cultivate and maintain strong, professional communication and working relationships with staff, faculty, students, trustees, and other College constituencies. Requires proficiency/fluency with Microsoft Office (Word, Excel, Outlook, PowerPoint) including mail merge functions and database management, presentation construction, dashboards, Windows, as well as virtual meeting platforms (Zoom, WebEx, Google Meet, Teams).

New!

Denver, CO6 days ago

$19.94–$29.91 Per Hour

Offering services across the continuum of care to meet patients’ total healthcare needs, HCA HealthONE includes seven acute care hospitals, a dedicated flagship pediatric hospital, a rehabilitation hospital, CareNow® urgent care clinics, mental health campuses, imaging and surgery centers, physician practices, home and hospice care, and AirLife Denver, which provides regional critical care air and ground transportation. Consistently among the Denver Business Journals’ list of top corporate philanthropists in the Denver-metro area, HCA HealthONE was named as one of the most community-minded organizations by The Civic 50 and contributed more than $1 million through cash and in-kind donations last year alone, along with more than $400M in federal, state and local taxes.

New!

Charleston, WVToday

The role involves complex secretarial and clerical duties, including managing communications, preparing reports, maintaining records, and operating office equipment. The job requires strong communication, organizational, and multitasking skills, with physical demands such as lifting up to 50 pounds and frequent use of fingers and hearing.

New!

Nashville, TN2 days ago

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Our campus includes The Children's Hospital at TriStar Centennial, Sarah Cannon Cancer Institute at TriStar Centennial Medical Center, TriStar Centennial Advanced Joint Replacement Institute and TriStar Centennial Parthenon Pavilion.

Columbia, Tennessee30+ days ago

$29,080–$34,900 Per Year

Including but not limited to word processing, assistance with preparing and copying course material, syllabi, handouts; generating reports, program reviews, correspondence, mail distribution, document and requisition preparation. Each semester, collaborate in building the electronic course schedule, entering faculty assignments, scheduling classrooms, and preparing the summary of part-time faculty assignments/loads.

Dahlgren, Virginia9 days ago

The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Responsibilities: Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following: Answer and screen incoming telephone calls.

Washington, DC30+ days ago

You will hone or learn new skills including research, presentation, writing, professional etiquette, Your mind will be mentally stimulated, hence providing you with a sense of purpose; You will advance and boost your professional career by helping you to make professional connections and giving you real-world experience at the intersection between climate and emerging technologies; and. Advanced Microsoft Word, PowerPoint, Excel, Outlook, and OneDrive; Basic knowledge of Airtable and/or Trello; Some knowledge on topics central to the BCI, such as climate change, climate finance, and blockchain technology, is preferred.

Port Hueneme, CA18 days ago

Full-time

Assist various branches with a variety of duties, such as processing personnel actions, creating and managing training classes in Waypoints, issuing credit for training, supporting instructors to ensure training runs smoothly, audits and assembles various files. Logistical Support: Provides on-site support for conference room meetings, which includes setting up audiovisual equipment, troubleshooting technical issues, and ensuring a seamless experience for all attendees.

New!

Jacksonville, Florida4 days ago

Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Overview: Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.

New!

Perrysburg, OHToday

Qualifications include a high school diploma, valid driver’s license, proficiency in office machines, Microsoft Word, and athletic department software (FMX, Hometown Tickets, Final Forms, etc.), along with strong organizational, communication, and interpersonal skills. Responsibilities encompass managing student athletic records, eligibility verification, coordinating athletic events, preparing reports, handling correspondence, securing officials and security, processing payments, and maintaining athlete and staff documentation.

Port Hueneme, California30+ days ago

STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. Qualifications:· High school diploma or equivalent required; additional administrative training or coursework is a plus.· 1–2 years of clerical or administrative support experience preferred.·

Stand out to leading employers.

Upload your resume and let employers find you for new Executive Secretary job openings. Plus, receive relevant job matches delivered straight to your inbox.

Executive Secretary Jobs in the United States

Executive Secretary- Nevada Your Best Management Group

Executive Secretaries and Administrative Assistants ECLARO

Executive Secretary / Administrative Assistant ECLARO

Executive Secretaries and Administrative Assistants Nexus Staff

Administrative Assistant Jobot

Executive Secretary, Radiation Oncology, Full Time, First Shift UC Health, LLC

Executive Secretary Apogee Engineering, LLC

Executive Secretary - Confidential - Aging and Disability Services (Open & Promotional) County of San Mateo

Executive Secretaries and Administrative Assistants VECRA Inc

Telecommunications-Executive Secretary-Administrative Asst American Technology Consulting

Executive Secretary Kern Community College District

Senior Executive Secretary Gnostech

Executive Secretary Gnostech

Senior FMS Executive Secretary Gnostech

Junior Executive Secretary Gnostech

Executive Secretary - DC/VA/MD Jamison Professional Services, Inc. (JPS)

Executive Secretaries and Administrative Assistants Cogent Infotech

Executive Secretary to the Business Manager Kenmore-Town of Tonawanda UFSD

Executive Secretary Missouri Attorney General

Executive Secretary-PC/FM Highland Hospital

Executive Secretary II (5773) Salvation Army Southern Territory

Executive Secretary-Admin Asst Padmore Global Connections LLC

Mid Level Executive Secretary /Executive Admin Assistant MAG Aerospace

Senior Executive Secretary /Executive Admin Assistant MAG Aerospace

Junior Executive Secretary /Executive Admin Assistant MAG Aerospace

Executive Secretaries and Administrative Assistants Penda Aiken, Inc

Executive Secretary, Administrative Assistant Artemis Arc

EXECUTIVE SECRETARY (Human Resources) GovernmentJobs.com

Executive Secretary/ Administrative Assistant Penda Aiken, Inc

Executive Secretary 1 Infirmary Health

Executive Legal Secretary - Litigation Burnett Specialists

Executive Secretary or Administrative Assistant Jobs in USA, NY, Albany | Rose International Job Rose International

Executive Secretaries and Administrative Assistants Dunder Mifflin

Executive Secretaries and Administrative Assistants Nexus Staffing, Inc.

EXECUTIVE SECRETARY The GEO Group

Executive Legal Secretary Burnett Specialists

Executive Legal Secretary - Litigation + Transactional Burnett Specialists

Executive Secretary HEPCO, Inc.

Executive Assistant to General Counsel and Corporate Secretary Office Galapagos

Executive Assistant and Board Secretary MRA Recruiting Services

Lead OR Scheduler - Unit Secretary HCA Healthcare

Substitute Secretary West Virginia Department of Education

Unit Secretary HCA Healthcare

Division Secretary- Humanities and Social Sciences TNBR Careers

Secretary III Akima, LLC

UNPAID VOLUNTEER - Company Secretary Blockchain & Climate Institute/ BCI America Inc.

Secretary II DT Professional Services

Secretary Exec II UF Health

10 Month Secretary - High School Athletic Office Perrysburg Schools

Secretary I Stahl Companies

Similar Job Searches