Executive Assistant ConAm Management CorporationExecutive AssistantSan Diego, CA$34–$40 / hourPart timeThe Executive Assistant serves as a trusted partner to the CFO, handling highly confidential information with discretion, exercising sound judgment, and independently managing delegated responsibilities and special projects. Responsibilities include, but are not limited to, the following: Provide executive-level administrative support to the CFO, including managing priorities, coordinating workflow, and supporting strategic initiatives.
Executive Assistant Ultimate Staffing ServicesExecutive AssistantSpring Valley, California$40.05–$50.06 / hourUltimate Staffing Services is actively seeking an experienced Executive Assistant to provide high-level administrative support to a Department Chief and Management Support staff for large public utility company in San Diego. The Executive Assistant plays a key role in coordinating and facilitating the department's administrative and secretarial functions, ensuring efficient and seamless operations.
NewExecutive Assistant, Finance & Office Manager Mind Medicine Inc.Executive Assistant, Finance & Office ManagerSan Diego, CA$80,000–$115,000 / yearReporting to the Chief Financial Officer (CFO), this highly visible role will provide direct support to this executive and the Finance leadership team, coordinate investor relations activities, manage office operations, and partner closely with stakeholders across the organization to ensure seamless execution of meetings, travel, conferences, events, and day-to-day operations. Our lead product candidate, lysergide tartrate (our proprietary orally disintegrating tablet form of lysergide (LSD) D-tartrate), represents a highly differentiated, potential best-in-class opportunity for patients suffering from generalized anxiety, major depressive disorder, and posttraumatic stress disorder.
Executive Assistant to the City Manager Coronado, City OfExecutive Assistant to the City ManagerCoronado, CA$75,859.42–$101,658.96 / yearIn addition to public communications, cultural arts, community special events management, and citywide coordination of policy and projects, the City Manager's Office coordinates interagency activities and special projects with external organizations such as the San Diego Unified Port District, Coronado Unified School District, U.S. Navy, San Diego Association of Governments, Metropolitan Transit System, the County of San Diego, and all cities in the region. Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the City of San Diego by the graceful and stately Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand.
Legal Executive Assistant - Patent Litigation DLA PiperLegal Executive Assistant - Patent LitigationSan Diego, CA$45.32–$60.06 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process.
Legal Executive Assistant DLA PiperLegal Executive AssistantSan Diego, CA$43.26–$65.52 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. This position can sit in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Palo Alto, Philadelphia, San Diego, San Francisco, Seattle, Short Hills, Washington, DC or Wilmington and offers a hybrid work schedule.
Executive Assistant to CEO & ELT ARS Pharmaceuticals IncExecutive Assistant to CEO & ELTSan Diego, CA$130,000–$145,000 / yearJOB SUMMARY: The Executive Assistant provides high-level, confidential administrative and operational support to the Chief Executive Officer, while also delivering strategic administrative support to members of the Executive Leadership Team (ELT) as needed. Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
Executive Assistant Continuing Life LLC (US)Executive AssistantSan Diego, CA$24–$26 / hourMust have excellent customer service/hospitality and writing skills Positive outlook and be energetic Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook) Ability to multitask, working on projects while answering the phone and greeting visitors. GENERAL SUMMARY: As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs.
Executive Assistant To CEO & ELT ARS Pharmaceuticals Inc.Executive Assistant To CEO & ELTSan Diego, CA$130,000–$145,000 / yearJOB SUMMARY: The Executive Assistant provides high-level, confidential administrative and operational support to the Chief Executive Officer, while also delivering strategic administrative support to members of the Executive Leadership Team (ELT) as needed. Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
Executive Assistant CyberMedia TechnologiesExecutive AssistantSan Diego, CaliforniaHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Executive Assistant 1 DetailsExecutive Assistant 1San Diego, CaliforniaWe expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced. Reception Services - Main point of contact for all Walk-in, Email Cases, and Telephone Inquiries: Assist students with detail-oriented information and at times difficult situations in a calm, courteous and accurate manner.
Legal Executive Assistant - Patent Litigation Ignite Human CapitalLegal Executive Assistant - Patent LitigationSan Diego, CA$45.32–$60.06 / hourThe Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys.
Executive Administrative Assistant Lee Hecht HarrisonExecutive Administrative AssistantSan Diego, CA$21–$30 / hourLHH Recruitment Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership at our Kearny Mesa, San Diego office. This is an excellent opportunity for a motivated professional looking to grow within a dynamic organization while providing high-level support to leadership in a collaborative and professional setting.
Executive Assistant Harman Becker Automotive Systems Manufacturing KftExecutive AssistantCarlsbad, CaliforniaCollaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders. Serve as the primary point of contact for the front desk and reception area, professionally welcoming visitors, managing the Envoy check-in process, handling incoming mail and deliveries, and creating a positive visitor experience.
Executive Assistant to CEO & ELT ARS PharmaceuticalsExecutive Assistant to CEO & ELTSan Diego, California$130,000–$145,000 / yearThe Executive Assistant provides high-level, confidential administrative and operational support to the Chief Executive Officer, while also delivering strategic administrative support to members of the Executive Leadership Team (ELT) as needed. Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
Executive Assistant, Finance & Office Manager Definium Therapeutics IncExecutive Assistant, Finance & Office ManagerSan Diego, CA$80,000–$115,000 / yearReporting to the Chief Financial Officer (CFO), this highly visible role will provide direct support to this executive and the Finance leadership team, coordinate investor relations activities, manage office operations, and partner closely with stakeholders across the organization to ensure seamless execution of meetings, travel, conferences, events, and day-to-day operations. Our lead product candidate, lysergide tartrate (our proprietary orally disintegrating tablet form of lysergide (LSD) D-tartrate), represents a highly differentiated, potential best-in-class opportunity for patients suffering from generalized anxiety, major depressive disorder, and posttraumatic stress disorder.
Executive Assistant, Finance & Office Manager Definium TherapeuticsExecutive Assistant, Finance & Office ManagerSan Diego, California$80,000–$115,000 / yearReporting to the Chief Financial Officer (CFO), this highly visible role will provide direct support to this executive and the Finance leadership team, coordinate investor relations activities, manage office operations, and partner closely with stakeholders across the organization to ensure seamless execution of meetings, travel, conferences, events, and day-to-day operations. Our lead product candidate, lysergide tartrate (our proprietary orally disintegrating tablet form of lysergide (LSD) D-tartrate), represents a highly differentiated, potential best-in-class opportunity for patients suffering from generalized anxiety, major depressive disorder, and posttraumatic stress disorder.
Executive Assistant Ctec Inc.Executive AssistantSan Diego, CA$80,000–$115,000 / yearHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Executive Assistant Integrated Resources, IncExecutive AssistantSan Diego, CaliforniaContractorExecutive AssistantContractCompany DescriptionHealthcare CompanyJob DescriptionJob Title: Executive Assistant II Duration: 6 months Location: San Diego, CAJob Profile Summary:Experienced level administrative position, provides administrative and clerical support to executive staff (COO, CEO) Works independently and handles a wide variety of office duties and special projects. Essential Functions:· Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.·
Executive Assistant (Part-Time), Chief Accounting Office ViaSat IncExecutive Assistant (Part-Time), Chief Accounting OfficeCarlsbad, CA$97,500–$146,500 / yearTrusted Liaison: Serving as a professional point of contact for internal stakeholders, corporate executives, and external partners (such as external auditors and financial institutions), handling sensitive and confidential financial data with absolute integrity. 3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
Executive Assistant, SEPS Sony Group CorpExecutive Assistant, SEPSSan Diego, CA$75,000–$83,000 / yearThe actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. Our mission is to unlock meaningful, data-driven engagement across Sony's entertainment ecosystem, from games and anime to music, film, and live experiences-empowering both internal teams and external partners to build at scale.
Assistant, Office of President & CEO Qualcomm IncAssistant, Office of President & CEOSan Diego, CA$47.81–$71.71 / hourAbility to coordinate and manage high volume of complex domestic and international travel, effective as a liaison with security, aviation, corporate travel, visa partners, event partners, communication/marketing leads, and region assistants. The Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Executive Assistant Harman International Industries IncExecutive AssistantCarlsbad, CA$44,250–$64,900 / yearCollaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders. Serve as the primary point of contact for the front desk and reception area, professionally welcoming visitors, managing the Envoy check-in process, handling incoming mail and deliveries, and creating a positive visitor experience.
Executive Assistant Cybermedia Technologies LLCExecutive AssistantSan Diego, CA$80,000–$115,000 / yearHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Executive Assistant, Experienced Blue Cross and Blue Shield AssociationExecutive Assistant, ExperiencedSan Diego, CAThe Healthcare Quality & Affordability (HQA) Operations team leads the operational and strategic initiatives to advance affordable, high-quality health care to ensure equitable outcomes, sustainable cost efficiency, and exceptional care for all. Knowledge of Service Marketplace ticketing system, Concur expense and travel systems, purchasing tools, time management systems, and data visualization tools used by Blue Shield preferred.
Executive Assistant - Mortgage Mutual of Omaha MortgageExecutive Assistant - MortgageSan Diego, CAFull timeDay to day duties will include preparing corporate correspondences, maintaining our internal technology platform, and maintaining our borrower gifting program. We are searching for an Executive Assistant to support an ultra-high producing loan officer!
Executive Assistant General AtomicsExecutive AssistantSan Diego, CAGeneral Atomics (GA), and its affiliated companies, is one of the world's leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. Typically requires a High School diploma and six or more year's experience of progressively broadening office administration experience, including experience supporting senior management or executive positions.
Executive Assistant Consultant - Secret Clearance Deloitte Touche Tohmatsu LtdExecutive Assistant Consultant - Secret ClearanceSan Diego, CA$80,600–$134,300 / yearFrom strategy to execution, this team delivers integrated, end-to-end support and advisory services covering valuation modeling, cost optimization, restructuring, government operations modernization, business design and transformation, infrastructure and real estate, mergers and acquisitions (M&A), and sustainability. Work alongside clients every step of the way, helping them navigate new challenges, avoid financial pitfalls, and provide practical solutions at every stage of their journey-before, during, and after any major transformational projects or transactions.
Virtual Executive Assistant Military, Veterans and Diverse Job SeekersVirtual Executive AssistantSan Diego, CaliforniaIn-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint). Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Executive Assistant Manatt Phelps & Phillips LLPExecutive AssistantSan Diego, CA$100,000–$125,000 / yearIn order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. The Executive Assistant will work closely with the CEO/Managing Partner, exercising exceptional judgment, discretion, and professionalism when interacting with clients as well as any member of the Firm, including all employees and stakeholders.
Executive Assistant Consultant - Secret Clearance DeloitteExecutive Assistant Consultant - Secret ClearanceSan Diego, CA$80,600–$134,300 / yearFrom strategy to execution, this team delivers integrated, end-to-end support and advisory services covering valuation modeling, cost optimization, restructuring, government operations modernization, business design and transformation, infrastructure and real estate, mergers and acquisitions (M&A), and sustainability. Work alongside clients every step of the way, helping them navigate new challenges, avoid financial pitfalls, and provide practical solutions at every stage of their journey-before, during, and after any major transformational projects or transactions.
Executive Assistant to C-Level Military, Veterans and Diverse Job SeekersExecutive Assistant to C-LevelSan Diego, CaliforniaMinimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment. Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.
Personal Assistant to CEO Frontline Source Group Holdings, LLC dba dfwHRPersonal Assistant to CEOCarlsbad, CAThe selected candidate will serve as a trusted right hand and true extension of a dynamic, highly accomplished entrepreneur, providing seamless support across both professional operations and personal priorities as he builds a new venture with an ambitious long-term growth roadmap. Sit in on calls, meetings, and video conferences to stay fully informed, enabling faster communication and execution on the executive's behalf.
Bilingual Executive Assistant Broadwell HealthBilingual Executive AssistantSan Diego, CAYour responsibilities will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks. Executive Secretary responsibilities are: Perform planning of appointments, board meetings, conferences etc.
NewExecutive Assistant Doctor MultimediaExecutive AssistantSan Diego, CADoctor Multimedia is looking for an ambitious, energetic executive assistant to work directly with our CEO to assist with daily activities, organization, planning, and scheduling. Receive a rare opportunity to work with a highly successful leader in digital marketing and learn the traits and characteristics that lead to success.
NewExecutive Assistant Protogon ResearchExecutive AssistantSan Diego, CaliforniaCoordinate across the CEO's business and personal network: Liaise with internal teams, bookkeepers, CPAs, attorneys, property managers, consultants and other contacts to move as many tasks and projects off the CEO's plate as possible, with an emphasis on keeping his time focused on the highest strategic priorities. Financial markets provide clear feedback and real consequences, which gives us several key advantages: Clear feedback : progress is measurable, and weaknesses surface immediately, forcing our systems to move beyond simple pattern recognition or emulating human behavior toward deeper understanding and super-human performance.
Executive Assistant / Entry Level Jobsultant SolutionsExecutive Assistant / Entry LevelSan Diego, CaliforniaThey should possess excellent organizational and verbal and written communication skills, the ability to effectively handle multiple priorities and a strong work ethic. Handles a high volume of phone calls and interacts with high level business leaders and clients in a professional and effective manner.
Executive Assistant University of CaliforniaExecutive AssistantSan Diego, CARemoteUC San Diego is a student-centered, research-focused, service-oriented public institution recognized as one of the top fifteen research universities worldwide, and a top ten public university. 15 years later, my work improves operational efficiencies, provides valuable programs to the university, and even helps students bring their innovations to life.
Executive Assistant- Hybrid University of CaliforniaExecutive Assistant- HybridSan Diego, CARemoteUC San Diego is a student-centered, research-focused, service-oriented public institution recognized as one of the top fifteen research universities worldwide, and a top ten public university. 15 years later, my work improves operational efficiencies, provides valuable programs to the university, and even helps students bring their innovations to life.
Executive Assistant, HSDSC Dean''s Office University of CaliforniaExecutive Assistant, HSDSC Dean''s OfficeSan Diego, CARemoteUC San Diego is a student-centered, research-focused, service-oriented public institution recognized as one of the top fifteen research universities worldwide, and a top ten public university. 15 years later, my work improves operational efficiencies, provides valuable programs to the university, and even helps students bring their innovations to life.
Executive Assistant Turning Point for GodExecutive AssistantLakeside, CaliforniaThe Executive Assistant enables the President/COO to focus on ministry leadership by managing day-to-day logistics, coordinating executive communications, and maintaining strong relationships with internal teams and external ministry partners. Dr. Jeremiah is committed to teaching the entirety of God’s Word to the world, and his teaching is delivered in multiple languages to approximately 3 billion people across the globe through Turning Point’s various media channels.
NewAssistant Executive Director Oakmont Senior LivingAssistant Executive DirectorCarlsbad, CA$85,000–$93,000 / yearFor the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. In alignment with the Company’s mission and values, the Assistant Executive Director provides critical support to the Executive Director (ED) in overseeing the daily operations and managing team members to ensure the delivery of high-quality care and services to residents.
Executive Assistant Becton Dickinson Medical DevicesExecutive AssistantSan Diego, CaliforniaMinimum 10+ years' experience as an Executive Assistant supporting multiple leaders including the VP level in a multi-functional, matrixed, fast-paced and diverse multicultural environment required, preferably at a progressively responsible and/or corporate level. A keen sense of urgency in delivering tasks, with a proven ability to effectively prioritize, complete multiple tasks and change work priorities to meet unexpected deadlines, including working additional hours when necessary required.
Executive Assistant Becton Dickinson and CoExecutive AssistantSan Diego, CA$35.30–$56.50 / hourMinimum 10+ years' experience as an Executive Assistant supporting multiple leaders including the VP level in a multi-functional, matrixed, fast-paced and diverse multicultural environment required, preferably at a progressively responsible and/or corporate level. A keen sense of urgency in delivering tasks, with a proven ability to effectively prioritize, complete multiple tasks and change work priorities to meet unexpected deadlines, including working additional hours when necessary required.
Assistant Executive Director Las Villas Del NorteAssistant Executive DirectorEscondido, CA$2,022–$2,026Integral Senior Living (ISL) proudly manages care and lifestyle-focused Independent Living, Assisted Living and Memory Care communities across California and surrounding areas serving thousands of residents and families throughout the region. We continually aspire and invest in learning and development opportunities that support our team members’ professional growth, ensuring every team member has the tools to build a meaningful and rewarding career.
ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE Sanford Burnham Prebys Medical Discovery InstituteADMINISTRATIVE MANAGER, EXECUTIVE OFFICESan Diego, CA$125,000–$140,000 / yearThis role manages executive scheduling and administrative workflows, supports Board of Directors and Board Committee operations, and coordinates Executive Office engagement with Philanthropy to support CEO external activities. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.
Senior Admin Partner To CEO IlluminaSenior Admin Partner To CEOSan Diego, CA$47.30–$70.96 / hourDemonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
Senior Admin Partner to CEO Illumina IncSenior Admin Partner to CEOSan Diego, CA$47.30–$70.96 / hourDemonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
Office Assistant J Public RelationsOffice AssistantSan Diego, CA$20–$21 / hourThis is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 5 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). The Office Assistant provides hands-on assistance in keeping office spaces organized, booking meetings and appointments, assisting with set up/tear down of office events, answering phone calls, and completing personal tasks and errands as needed.
Senior Administrative Assistant Easy RecruiterSenior Administrative AssistantSan Diego, CaliforniaUnder the direction of the Senior Director, Strategic Integrations and the Executive Assistant to the CEO (Supervisors), the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times. Work collaboratively with internal teams to plan and organize meetings and special events as directed by Supervisors; responsibilities may include coordination of presentation content, catering, room setup, technology set up, and other meeting requirements.