Executive Assistant to the Office of the President

Posting Details

Posting Details (Default Section)

Closing Date: 11/30/2026 Open Until Filled Yes Classification Title Executive Assistant to the Office of the President Working Title Executive Assistant to the Office of the President Recruitment Limits Location San Diego Mesa College Pay Information

Range 1 ($5,949.45 - $9,691.03) per month based on the current Supervisory & Professional Administrators' Association. New employees will begin on step A ($5,949.45). Promoted or transferred employees will be placed as specified in the CBA. The District offers a comprehensive fringe benefit package including employer paid: medical, dental and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the SPAA - Supervisory & Professional Administrators Association Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee Collective Bargaining Agreements and Handbooks, and more information about terms and conditions of employment to include salary and benefits.

Supervisory & Professional Administrators' Association- Salary Schedule eff 1/1/2026 link: https://www.sdccd.edu/docs/HumanResources/employee%20relations/Salary%20Schedules/SPAA%20Salary%20Schedule%202026.pdf

SDCCD Employee Relations webpage link: https://www.sdccd.edu/departments/human-resources/employee-relations/

Collective Bargaining agreements/handbooks link: https://www.sdccd.edu/departments/human-resources/employee-relations/collective-bargaining-agreements.aspx

Position Equivalent FTE:

1.0 FTE

No. Months: 12 Months Position Number: 008302 FLSA Status Exempt (does not accrue overtime) Position Type Classified Bargaining Unit Supervisory and Professional Administrators Association Range 1 Department President's Office The Position

From San Diego Mesa College President Dr. Ashanti Hands

Thank you for your interest in San Diego Mesa College.

At Mesa College, we believe higher education transforms lives, advances equity, strengthens communities, expands economic mobility, and creates opportunity for generations to come. We seek outstanding educators who are passionate about expanding access, advancing academic excellence and equity, and preparing students for meaningful careers, transfer, and lifelong success alongside colleagues who care deeply about students and one another.

As the largest college in the San Diego Community College District, Mesa College enjoys a strong financial foundation, state-of-the-art facilities, and exceptional faculty, classified professionals, and administrators. Guided by our vision of becoming the Leading College of Equity and Excellence, Mesa College has advanced opportunity since 1964 through innovation, nationally recognized transfer and workforce pathways, two bachelor's degree programs, and a steadfast commitment to student access, completion, and post-college success.

Our greatest strength is our people. Every day, our faculty, classified professionals, and administrators work together to ensure students experience belonging, excellence, and transformational opportunity. We foster a culture of collaboration, curiosity, continuous improvement, and leadership where every member of our college community is empowered to contribute.

If you are looking for more than your next position, but for a place where your calling can find its fullest expression, where you can lead authentically and courageously, and where your work expands opportunity and helps students achieve their educational and career goals, I invite you to consider joining Mesa College.

We look forward to learning how your experiences, talents, and aspirations can contribute to our students, our college, and the communities we are privileged to serve.

Applications are now being accepted for the Executive Assistant to the Office of the President position at San Diego Mesa College. Hours are Monday-Friday, 8:00 a.m.- 5:00 p.m. The selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description

Classification description link: https://www.sdccd.edu/docs/HumanResources/classification/descriptions/Supervisory%20-%20Professional/Executive%20Assistant%20to%20the%20Office%20of%20the%20President.pdf

If you would like to open the link in a different tab or window, right-click and select the option.

Desired Qualifications

• Extensive executive administrative and secretarial experience
• Experience supporting senior-level executives and facilitating cross-functional collaboration
• Knowledge of organizational policies, procedures, and compliance requirements
• Budget monitoring and purchasing administration experience
• Ability to manage office operations independently
• Event planning and coordination expertise
• Advanced proficiency in Microsoft Office Suite, database systems, and AI-powered workplace tools
• Strong data management, reporting, and analytical skills
• Excellent written and oral communication skills
• Demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with your on-line application.

NACES Link: https://naces.org/

ACEI Link: https://acei-global.org/evaluation-services/

Commitment to Diversity:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Click for the EEO / Diversity / Nondiscrimination - Policies and Procedures: https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx

Special Instructions to Applicants:

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.

• Complete the online application, including examples and outcomes listed within the Duties section of your Employment History;
• Complete responses to the Supplemental Questions, including examples and outcomes;
• Cover Letter (not to exceed 2 pages) that demonstrates your ability to perform the duties of the position and addresses how your skills, knowledge, and abilities match the qualifications listed under the "Desirable Qualifications" section of this announcement;
• Current résumé emphasizing experience, education, training, and abilities directly related to the position;
• Three (3) References. Please upload a PDF for Required Documents with a list of names and contact information for at least three (3) references, including at least one Supervisor, Peer, or Subordinate; AND
• Software proficiency. Under Computer Table 1 document type section, please upload an Excel spreadsheet with the software applications you are familiar with and your level of proficiency (Beginner, Intermediate, or Advanced). Alternatively, you may complete and upload the provided Computer Table template. https://pa-hrsuite-production.s3.amazonaws.com/368/docs/50573388.pdf
• Unofficial Transcripts (Optional).
• Foreign Degree Evaluation (Required, if applicable).

Tentative Timeline (Subject to Amendments)

Tentative Timeline

Orientation: Nov 17, 2026

Screening: December 1, 2026

Interviews: Week of December 14, 2026

Conditions of Employment:

SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT:

• Submit "official" college transcripts as stated on application (even if a degree is not a requirement for this position);
• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
• Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment);
• Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND,
• Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices.

EMPLOYMENT AFTER RETIREMENT

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.

CalPERS Link: https://www.calpers.ca.gov/retirees/working-after-retirement/reinstatement-from-retirement

CalSTRS Link: https://www.calstrs.com/retirement-after-reinstatement-enhancements-faq

Additional Information:

EMPLOYEE BENEFITS

SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment.

• Medical, dental, and vision plans are 100% employer paid for you and all dependents
• $50,000 group term life insurance
• 22 vacation days, 12 sick days, 16 holidays, and winter recess paid time off
• Tuition reimbursement
• Educational incentive program (for salary advancement)
• CalPERS employer contribution rate of 26.04% (2026)

Posting Number CL01969

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • I understand that a COMPLETE application packet is required for consideration, which includes the following: 1) All required documents as listed in the special instructions 2) Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)

• Yes

• No

• • I understand that my responses to the application supplemental questions are heavily weighted during the application screening and evaluation process, and responses such as "N/A", "see resume", or no responses will result in deduction of points to my application.

• Yes

• No

• • We believe that the application and interview process should be a reflection of your skills, insights, and experiences, and we are looking to understand your unique qualifications for the role. I understand that responses ENTIRELY generated by Artificial Intelligence (AI) tools can result in disqualification from the application process.

• Yes

• No

• • Why are you interested in serving as Executive Assistant to the President at Mesa College?

(Open Ended Question)

• • Describe the executive-level support roles you've held, including who you supported and the scope of the office.

(Open Ended Question)

• • Describe your experience supervising staff, including the number and types of positions.

(Open Ended Question)

• • What systems and organizational strategies have you used to manage an executive's calendar, correspondence, and follow-up, including during urgent or emergency situations?

(Open Ended Question)

• • What experience do you have supporting committees or executive leadership meetings?

(Open Ended Question)

• • What experience do you have locating, communicating, and interpreting policies and procedures?

(Open Ended Question)

• • Describe your experience serving as a liaison between an executive and internal or external stakeholders, such as elected officials or community partners.

(Open Ended Question)

• • What experience do you have coordinating special events, such as ceremonies, receptions, or VIP visits?

(Open Ended Question)

• • Describe how you've helped create a more inclusive and welcoming environment in an executive office.

(Open Ended Question)

• • A community member emails the President, upset that a student issue hasn't been resolved. Draft a brief acknowledgment you would send on behalf of the office.

(Open Ended Question)

• • The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.

(Open Ended Question)

Required & Optional Documents

Required Documents

• Cover Letter
• Résumé
• Computer Table 1
• References

Optional Documents

• Foreign Degree Evaluation (required if applicable)
• Unofficial Transcript(s)