Highlights
The LOB Executive Administrative Assistant, Payroll & Financial Administration, provides critical operational support to ensure accurate payroll processing, effective timekeeping administration, and timely invoice management across all eight regions within the line of business. This role serves as a key liaison between field operations, Payroll, and Accounts Payable teams, ensuring compliance, accuracy, and exceptional customer service while supporting business continuity and financial controls.
Numbers & Facts
| Location | Philadelphia, PA |
| Industry | Food and Beverage Production |
| Company Size | 10,000 employees or more |
| Year Founded | 1936 |
| Website | https://www.aramark.com/ |
Description
Job Description
Title: Executive Administrative Assistant - Payroll & Financial Admin
Requisition #: 687193
Location: philadelphia, PA, US
Career Area: Administration
Information at a Glance
Job Description
Work Arrangement: Hybrid - This position is expected to work onsite in the Philadelphia office three days per week.
Reports To: Vice President, Human Resources, Collegiate Hospitality
The LOB Executive Administrative Assistant, Payroll & Financial Administration, provides critical operational support to ensure accurate payroll processing, effective timekeeping administration, and timely invoice management across all eight regions within the line of business. This role serves as a key liaison between field operations, Payroll, and Accounts Payable teams, ensuring compliance, accuracy, and exceptional customer service while supporting business continuity and financial controls.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and delivering high-quality administrative support.
Job Responsibilities
Payroll Administration
- Review, edit, and process payroll transactions for associates across eight regions.
- Monitor and validate payroll data to ensure accuracy and compliance with company policies and payroll procedures.
- Track and maintain PTO, vacation, and paid leave records, providing regular reporting and follow-up as needed.
- Partner with managers and regional teams to resolve payroll-related issues in a timely manner.
- Assist with payroll corrections, adjustments, and documentation as required.
Financial Administration
- Process invoices and support payment coordination activities across the line of business.
- Ensure invoices are submitted accurately and within required timelines.
- Maintain organized financial records and support internal audit requests when needed.
Operational Support
- Serve as a liaison between operations, Payroll, Human Resources, Finance, and Accounts Payable teams.
- Respond to payroll and invoice inquiries, providing professional and customer-focused support.
- Support special projects and other administrative initiatives as assigned.
Qualifications
- Education & Experience
- High school diploma or equivalent required; Associates degree preferred.
- 2+ years of administrative, payroll, finance, human resources, or related experience preferred.
- Experience working with payroll, timekeeping, or financial systems is preferred.
Knowledge, Skills & Abilities
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time management skills.
- Ability to manage confidential and sensitive information with discretion.
- Strong customer service and relationship-building skills.
- Effective verbal and written communication skills.
- Proficiency in Microsoft Office Suite, including Excel and Outlook.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what youre pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.
About Company
We focus on enriching and nourishing the lives of millions all over the world, providing a wide range of services—food, facilities and uniforms—to a diverse group of clients in 19 countries. We serve world champion sports teams, Fortune 500 companies, state-of-the-art healthcare providers and the world’s leading educational institutions. And every day, we dream of ways to do it better through our commitment to innovation and our passion for excellent customer service.
Innovation inspired by you
The better we know the people we serve, the greater the experiences we can develop. Whether it’s food service, facilities or uniforms, our proprietary programs allow us to understand the wants and needs of our audiences.
Armed with that knowledge, our Service Stars spring into action, combining insights and ingenuity to deliver moments that make a difference. These innovations could be game-changing campus transformations. Or a simpler, quicker way for you to access condiments at the ballpark. In any case, our innovations help create experiences that make an impact.
Beyond great service
Another key part of what makes us different is something we call service excellence.
To us, service excellence isn’t just about providing great customer service. It also means using time-tested practices and proven processes to get it right every day, everywhere, in everything that we do. And it's also about striking the perfect balance between doing something well over and over again and being responsive enough to the changing needs of clients and customers. It’s being open to the continuing cycle of innovation. Excellent, but never satisfied. Process-driven, but never locked in place.
We never stop thinking of new, better ways to get it right when our people impact the lives of clients and consumers every day.
Our people make all the difference—we make sure of it
Our commitment to hiring, training and rewarding the right people ensures that our employees are more than just hard workers. They’re Service Stars, and that means they can be counted on to go above and beyond, every single day.
We understand that many times our people are literally the face of your business. That’s why all 270,000 Service Stars receive continual access to professional development and proprietary skills training.
The bottom line is this: when you work with Aramark, you can be confident you’ll be collaborating with the right people with the right skills and the right attitude. That’s true whether it’s for strategic expertise, operational excellence or just serving a morning coffee. That’s our commitment as trusted partners and Service Stars. That’s the Aramark way.