TTH Executive Assistant in Conshohocken- Up to 100k!

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our client, an established investment management firm in Conshohocken, PA, is seeking an experienced Executive Assistant to provide high-level, proactive support to the CEO and other senior executives.

Our client, an established investment management firm in Conshohocken, PA, is seeking an experienced Executive Assistant to provide high-level, proactive support to the CEO and other senior executives. This individual will serve as a key partner to the executive team, managing complex schedules, communications, travel, priorities, and follow-through across leadership. The ideal candidate is confident, highly organized, proactive, and comfortable operating with significant autonomy and discretion.

About the Job:

• Manage complex executive calendars, internal and external meetings, and competing priorities, proactively protecting executives' time.
• Triage executive inboxes, handle routine matters, draft correspondence on executives' behalf, and summarize items requiring attention.
• Prepare regular updates regarding executive meetings, decisions, deadlines, outstanding items, travel, and upcoming events.
• Prepare executives for meetings by developing briefings, agendas, attendee information, and pre-read materials.
• Track executive commitments and deliverables, following up with senior leaders and identifying potential conflicts or issues.
• Serve as a central point of contact for the executive team while maintaining a high level of professionalism and confidentiality.
• Manage personal appointments, travel, reservations, expenses, and other personal support needs as necessary.
• Coordinate complex domestic and international travel, accommodations, and detailed itineraries for senior executives.
• Assist with broader company travel coordination, including group accommodations and logistics for company events and international office visits.

About You:

• Bachelor's degree preferred.
• 5+ years of executive support experience, including at least 3 years directly supporting a CEO or other C-suite executive.
• Financial services, investment management, asset management, or a similar professional services background strongly preferred.
• Demonstrated experience providing proactive executive support, including inbox management, executive briefings, and follow-through with senior leadership.
• Advanced proficiency in Microsoft 365, particularly Outlook and complex calendar management.
• Experience with Concur or a similar expense management platform.
• Experience coordinating complex domestic and international travel and scheduling across multiple time zones.

This contract to hire opportunity is based in Conshohocken, PA and follows a traditional 40 hour work week, with occasional evening and weekend availability for urgent executive or travel-related matters. This position is hybrid 4 days a week in-office, and offers a permanent base salary up to $100,000, and a contracted rate up to $46.65/hr. If you are an executive support professional looking to join a close-knit and high-impact organization, apply today with a MS Word copy of your resume today!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)