81 Results for

Administrative Specialist Jobs in Pittsburgh, PA

Jobs

New!

Pittsburgh, PAToday

$70,000–$78,000 Per Year

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New!

Pittsburgh, PAToday

$21.15–$24.04
Full-time
Employee

Maintain report distribution database for Cost Center Reports, Financial Statements, Group Reports and Budget Worksheets including distribution lists, labels and memos. Provide a high level of customer service to employees, partners, vendors and outside agencies regarding accounting and credit card service.

New!

Pittsburgh, PA6 days ago

$28.85–$32.69
Full-time
Employee

Strong communication and presentation skills, with the ability to explain technical concepts clearly to non-technical users, deliver user trainings on tools and established procedures, and share information effectively with internal stakeholders and project teams. The Practice Innovation Specialist supports the firm's intranet and extranet platforms and plays a key role in ensuring that attorneys, staff, and clients can reliably access high-quality, user-friendly digital experiences.

Charleroi, PA8 days ago

Summary of Responsibilities for the Senior Administrative Assistant Level: Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. Must demonstrate excellent interpersonal skills and teamwork skills; oral and written communication skills; and possess the ability to independently prioritize workloads, meet deadlines and work in pressure situations.

Pittsburgh, PA30+ days ago

Union: This position is included in the American Federation of State, County, and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement. Performs moderately responsible to senior level clerical functions requiring independent judgment, specialized knowledge, and analytical skills relating to the interpretation of City policies and procedures.

New!

Pittsburgh, PA3 days ago

We are committed to providing an exceptional patient experience focused on honest, patient-centered care - recommending only what is truly necessary without pushing unnecessary or costly treatments. Our staff provides primary and preventive medical care for patients of all ages, mental and behavioral health services, dental care, and case management.

Pittsburgh, PA7 days ago

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams);experience with SharePoint, intranet platforms, or basic website updates is a plus. Coordinate program implementation with the external vendor, including managing day-to-day communication, troubleshooting issues, and overseeing internal approvals.

New!

Pittsburgh, PA6 days ago

Job Title: Administrative Assistant II Pay Rate: $25hr Location: Pittsburgh, PA Area Code: 412 ZIP Code: 15272 Start Date: Right Away Keywords: #PittsburghJobs; #AdministrativeAssistantJobs; Benefits: On the job training, with cross training for other skilled positions and opportunities for advancement. * Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); experience with SharePoint, intranet platforms, or basic website updates is a plus.

Washington, Pennsylvania30+ days ago

Training will be provided for all aspects of this position, however, it is necessary for you to have phone skills as well as general office and computer skills and a willingness to learn. For this position you will be:Answering the phone, doing filing, working with purchase orders and customer quotes.

New!

Pittsburgh, PA5 days ago

This role is designed to reduce the administrative load on safety leadership by owning documentation, reporting, training records, and routine coordination activities that are critical to compliance and operational efficiency. The Administrative Assistant ensures accuracy, consistency, and timeliness across safety and training records, internal reporting, and external documentation requests.

New!

Pittsburgh, PA2 days ago

$18–$22 Per Hour
Temporary

The successful candidate will work closely with staff members to maintain efficient workflows and assist in various tasks as needed. The Administrative Assistant will be responsible for managing correspondence, scheduling meetings, and maintaining office supplies.

New!

Monongahela, PAToday

$22–$26.59 Per Hour

Responsibilities for this Administrative Assistant position include but are not limited to: Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Pittsburgh, Pennsylvania30+ days ago

$21–$23

At Lange Fresh Sales, we are driven by integrity, dedication and ambition to finding supply chain solutions that work while continually aspiring to be better than yesterday. Responsibilities:Keep Account Managers informed on orders, printing and creating files and maintaining an organized system for each stage between booking and delivery.

Monroeville, PA13 days ago

$18–$22 Per Hour
Full-time

As the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Prescriber Medical Administrative Assistants have superior customer service skills and professionalism, and an ability to multi-task, be conscientious and compassionate to clients and staff.

Pittsburgh, Pennsylvania30+ days ago

$17–$23 Per Hour

This role involves managing correspondence, coordinating schedules, maintaining organized records, and assisting Community Managers with a variety of administrative tasks. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a fast-paced environment while maintaining professionalism and confidentiality.

Pittsburgh, PA30+ days ago

Full-time

We are looking for outstanding candidates who: Have worked in an administrative role for at least 2 years; Can review timesheets and expense report submittals; Have top-notch proofreading and editing skills; Are organized and can maintain orderly job files and records; Are thorough in order to generate reports quickly and accurately; Are a Microsoft Office 365 superstar (Word, Excel, Outlook, Teams, SharePoint and PowerPoint); Thrive working in a team environment with energetic and passionate employees; and. KTA-Tator, Inc. (KTA) is a 100% employee-owned materials inspection, testing and consulting engineering firm, internationally recognized as a leading expert in asset integrity and corrosion protection for over 75 years!

Pittsburgh, PA12 days ago

Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.

Pittsburgh, PA12 days ago

Cranberry Township, Pennsylvannia30+ days ago

The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. This role also provides administrative support to two nearby regional offices in Hermitage, PA and Waynesburg, PA (approximately one hour away), with occasional travel required.

Mt. Lebanon, PA10 days ago

Full-time

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.

PITTSBURGH, Pennsylvania30+ days ago

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

New!

Bethel Park, PAToday

$19–$20 Per Hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

Monroeville, PA20 days ago

Communicate effectively with all members of the individual's support team, including the person served, community living specialists, program managers, quality administrators, family members, advocates, support coordinators, therapists, and other providers. This role is responsible for identifying behavioral goals and intervention strategies using Functional Behavior Assessments (FBAs) and developing individualized, person-centered Behavior Support Plans (BSPs).

New!

Greensburg, PAToday

As a Talent Acquisition Coordinator, supporting the Redstone mission will include the following responsibilities: Candidate Management & SourcingProactively finding candidates via social media, online platforms, and creative advertising (fliers, mailers, etc.). Our collaborative approach modeled by our Leadership reflects our Core Values: Respect, Quality, Truth, Teamwork, Life Balance and Life-Long Learning.

Pittsburgh, PA30+ days ago

The Field Technical Specialist (FTS) is responsible for supporting the departmental goals and objectives of Technical Operations, as well as internal/external customers with specialized technical training on procedural applications of company products. The FTS will also provide coverage for procedures and follow-ups in accounts without existing or certified Territory Managers and accounts where clinical studies require specific Technical Operations personnel.

New!

Pittsburgh, PAToday

This role offers the opportunity to play a critical part in supporting our employees and management team while developing HR expertise in a supportive, team-oriented environment. Provide effective and efficient support for tasks, manage various HR functions, and respond to requests and inquiries accurately and timely.

New!

Bridgeville, PA4 days ago

This position ensures the efficient daily operation of the showroom by providing administrative support, maintaining cleanliness and organization, and assisting the Showroom Manager and Sales Consultants. SPLASH – Nicklas Supply Inc. is an employee-owned company providing quality kitchen and bath, plumbing, custom cabinetry, tile & stone, and hardware products from top brands.

Pittsburgh, PA30+ days ago

Interact with all staff members at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Perform clerical functions such as reviewing applications submittals and preparing orders to be place with our vendors for additional processing.

Pittsburgh, PA30+ days ago

Under close supervision and following established procedures, the role will: •Support the collection and tracking of routine financial documents (invoices, statements, utility bills, and checks) received across multiple ERP systems (Oracle, QAD, SAP, SCM). The Accounting Operations Specialist –Office Services is an entry level professional role within Global Business Finance Services (GBFS), supporting the day to day financial operations that help keep business running smoothly.

Pittsburgh, PA30+ days ago

FTI delivers mission-tailored, technology-enabled services and solutions that enhance the capabilities of the Department of Defense, Intelligence Community, and Federal Government, empowering them to make the best decisions in support of national interests. Pages include organization Mission and Goals, Leadership, AI Understanding, AI Educational Opportunities, AI Symposiums and Events, and AI Ethics (TBP) located within the enterprise, this site will contain all completed actions that support the execution of the organization’s Mission.

Pittsburgh, PA30+ days ago

$70,000–$140,000 Per Year

Huntington Bank's Sales Incentive and Compensation Planning Specialist is responsible for the design of sales incentive administration, implementation and risk management controls for our Regional Banking segment including merchant services and treasury management incentive programs. Administer and coordinate and goal allocation and goal maintenance for segments to drive metric performance for OCR/revenue growth, productivity, service, quality, leadership and other behaviors.

Pittsburgh, PA30+ days ago

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 65 years. Responsible for basic administrative tasks including organization of job and employee files as well as assembling necessary training materials for site employees and subcontractors.

Pittsburgh, PA30+ days ago

We combine industry innovation with decades of proven performance, delivering complex projects safely, efficiently, and with unmatched expertise. This position will travel 100% of the time from jobsite to jobsite completing inspections, drills and training our field crews and creating safety plans.

Washington, PA26 days ago

$21.38–$25.38 Per Hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

Washington, PA26 days ago

$21.38–$29.39 Per Hour

Places equipment orders by obtaining customer information (checking customer account or obtaining credit application for new customer); finalizes details about when, where and what equipment is required; selects equipment/merchandise from inventory and places the rental/purchase order in the computer system; processes cash rentals (complete identity checks, obtain prepayment and deposit, if required). Administers rental contracts (new and existing) including on and off rental dates, rates and all ancillary charges, amendments, suspensions (ensuring prompt collection of equipment), terminations (ensuring all ancillary charges are made), filing of contracts and related paperwork, and checking invoices and credit memos against contract files.

Lawrence, PA30+ days ago

This is a hands-on, detail-oriented role ideal for someone who enjoys building structure around learning, supporting people development, and keeping programs running smoothly-from content preparation and scheduling to tracking completion and reporting outcomes. Design and develop engaging learning resources such as training videos, SOPs, technical training materials, and e-learning modules to support employee development and capture institutional knowledge.

Beltzhoover, PA30+ days ago

Full-time

CSS also provides case management and assistance gaining needed services, such as referrals to programs, assisting in applying for benefits/income, and accessing other resources which assist them in living in permanent housing and ending their episode of homelessness. Establish professional relationships with external homeless services staff, including outreach teams, service coordinators, housing program teams to collaborate and serve program participants.

Pittsburgh, PA30+ days ago

Full-time

Understanding and utilizing Community of Practice Lifecourse Tools as a means of planning and technical assistance: Utilizing knowledge of existing resources and assisting in locating newly available resources. In this capacity, the individual will report directly to Allegheny County Department of Human Services and will carry out day-to-day responsibilities under the direction, supervision, and operational guidelines of the Allegheny County Department of Human Services.

Pittsburgh, PA30+ days ago

Full-time

Pittsburgh, PA30+ days ago

Full-time

The OBH Community Support & Youth Training Specialist will function as an OBH recovery liaison to contracted and community providers, including police, courts, payers, evaluators, social services, housing programs and as the OBH liaison/agent to the Allegheny County Coalition for Recovery (ACCR); family members/caregivers, consumers, and volunteers. In addition, the incumbent will ensure that OBH programs, activities, initiatives, and contracted services engage service users to the broadest extent possible, present service user interests and promote recovery principles.

Pittsburgh, PA30+ days ago

Full-time

The types of assistance include, but are not limited to: housing search, landlord mediation, housing applications, connection to potential resources for eviction prevention and utility arrears, and linkage to homeless services. In this capacity, the individual will report directly to Allegheny County Department of Human Services and will carry out day-to-day responsibilities under the direction, supervision, and operational guidelines of the Allegheny County Department of Human Services.

Pittsburgh, PA24 days ago

Full-time

Major responsibilities include assessing an individual’s needs, identifying client-driven goals, applying harm reduction principles in daily work, assisting/linking individuals to necessary supports, resources, treatment as requested by the individual, and collaboration with other members within the LEAD Cohort. LEAD is a proven tool to better respond to crime and disorder caused by people whose conduct stems from mental illness, substance use disorder, or chronic poverty by diverting them out of the jail cycle and into community-based care.

Pittsburgh, PA7 days ago

_____ Category III: Job Classification includes those employees who perform jobs and tasks where NO CONTACT with blood borne pathogens occurs and Category I and Category II tasks ARE NOT a condition of employment. Provides service in a manner that is appropriate for the patient’s age; demonstrates knowledge and skills necessary to meet the patient’s physical, psychosocial, educational, and safety needs.

New Stanton, Pennsylvania23 days ago

$41,500–$50,000

Join our customer-focused team as a Customer Care Specialist, where your communication skills and service mindset will help support agriculture and rural communities. Position Description: You'll be the first point of contact for customers, handling phone and email inquiries, processing service requests, and supporting digital banking users.

Pittsburgh, PA30+ days ago

$57,200–$105,300 Per Year

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our Relocation Services team administers the Firm's relocation programs on behalf of our professionals, including real estate transactions, household goods coordination, and expense reimbursement, to ensure smooth and efficient moves.

Pittsburgh, PA30 days ago

$15–$20 Per Hour
Contractor

The Data Entry Specialist will be responsible for entering and managing data accurately and efficiently within the company’s systems, ensuring high-quality data integrity. The successful candidate will possess a keen eye for detail and excellent organizational skills, contributing to the overall success of the administrative operations.

Pittsburgh, Pennsylvania30+ days ago

Hearing Unlimited, a privately-owned independent Audiology practice with locations in the Monroeville, Penn Hills, Jefferson Hills, North Huntingdon, and Harmarville, PA area is seeking a Hearing Instrument Specialist to add to our team. The Hearing Care Provider will be responsible for hearing evaluations for adults, fittings, follow-up care, as well as counseling and educating the patient to find the best solution to treat their hearing loss.

Monroeville, Pennsylvania15 days ago

Participate in post-placement contract administration, including but not limited to the following: continuous communication with supplier, negotiating and placing purchase order amendments, proactively following contract line items and special contract clauses, processing supplier shipping documents and invoices, preparing reports as needed to support requirements and/or stakeholder requests, and processing purchase order close-out documentation in a timely manner. The individual should possess the following attributes to complete the essential duties: questioning attitude, strong attention to detail, ability to manage multiple competing priorities, complete work efforts in accordance with established schedules and team effectively with peers and management.

Monroeville, Pennsylvania29 days ago

Perform post-placement contract administration, including but not limited to the following: continuous communication with supplier, negotiating and placing purchase order amendments, proactively following contract line items and special contract clauses, processing supplier shipping documents and invoices, preparing reports as needed to support requirements and/or stakeholder requests, and processing purchase order close-out documentation in a timely manner. As an Experienced Contract Management Specialist (Buyer) at BPMI, you will be responsible for working under limited supervision and perform moderately complex critical business functions to support company operations in areas including but not limited to performing the negotiation, drafting, and management of contracts.

Monroeville, Pennsylvania29 days ago

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Administrative Specialist Jobs in Pittsburgh, PA

Jobs

Litigation/Corporate Legal Administrative AssistantJobot

Accounting SpecialistReed Smith LLP

Practice Innovation SpecialistReed Smith LLP

Administrative Assistant IIAxelon Services Corporation

Assistant I and II, Administrative, and Specialist, AdministrativeCity of Pittsburgh

Dental Administrative CoordinatorNorth Side Christian Health Center

Administrative Assistant IILancesoft

Administrative Assistant IIBelcan

Administrative AssistantLagonda Machine LLC

Administrative AssistantMcCarl's Inc.

Administrative AssistantCareerscape

Entry Level Administrative AssistantAdecco

Administrative CoordinatorLange Company

Medical Administrative Assistant (Medical Assistant)New Directions Mental Health

Administrative AssistantMBC Talent Connections

Administrative AssistantKTA-Tator, Inc.

Legal Administrative Assistant – 5+ Yrs Experience – Health Care/Medical Malpractice - Pittsburgh, PA.Marshall Dennehey

Legal Administrative Assistant – 2-4 Yrs Experience - Casualty - Pittsburgh, PAMarshall Dennehey

Administrative Assistant (20-30 hours per week)The Mannik & Smith Group

Administrative AssistantHoward Hanna Real Estate Services

Seasonal, Operations Administrative AssistantH&R Block

Administrative Assistant (15102)Adecco

Behavioral Support SpecialistAllegheny Community Home Care

Talent Acquisition SpecialistRedstone

Field Technical SpecialistGateway Recruiting

HUMAN RESOURCES SPECIALISTTri-State Orthopaedics

First Impression SpecialistSPLASH

Verification SpecialistTradeWorx

General Accounting Specialist ILancesoft

SharePoint Knowledge Management SpecialistFrontier Technology Inc.

Huntington Bank - Sales Incentive and Compensation Planning SpecialistHuntington

Traveling Site Safety Specialist (Independence Excavating)DiGeronimo Companies

Traveling Site Safety Specialist (Independence Demolition)DiGeronimo Companies

Equipment Rental SpecialistSunbelt Rentals

Yard Equipment SpecialistSunbelt Rentals

Talent Development SpecialistAllegheny Millwork

Community Support Specialist - Beltzhoover ShelterCommunity Human Services

Priority Services SpecialistCommunity Family Advocates

Priority Planning SpecialistCommunity Family Advocates

Community Youth Training SpecialistCommunity Family Advocates

Housing SpecialistCommunity Family Advocates

LEAD SpecialistHuman Services Administration Organization

Dental Patient Access SpecialistMetro Community Health Center

Customer Care SpecialistAgFirst

US Global - Senior Relocation SpecialistDeloitte

Data Entry SpecialistCareerscape

Hearing Instrument Specialist - Pittsburgh, PACQ Partners

Intern Contract Management Specialist / Buyer (January 2027)Bechtel Plant Machinery

Experienced Contract Management SpecialistBechtel Plant Machinery

Contract Management Specialist (Buyer)Bechtel Plant Machinery

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